36C24223Q0055_1.docx

36C24223Q0055

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24223Q0055 11-16-2022

RUSSIN, LEVI

(518) 626-6757 11-30-2022

10:00 AM

EST

Department of Veterans Affairs Network Contracting Office 2 Samuel S. Stratton VA Medical Center 113 Holland Avenue (2-90NCA) Albany NY 12208-3410 X X 561990 $14.5 Million N/A X Department of Veterans Affairs Hudson Valley Healthcare System Castle Point and Montrose

NY

Department of Veterans Affairs Samuel S . Stratton VA Medical Center Network Contracting Activity 113 Holland Avenue (2-90NCA) Albany NY 12208-3410

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

See CONTINUATION Page This solicitation is for a firm-fixed price requirement to Document Shredding and Media Destruction services for Hudson Valley Healthcare System - Castle Point and Montrose.

See the Statement of Work section of this document for full details on the scope of work.

Close date of this solicitation is Wednesday November 30, 2022, at 10:00 AM ET. Requests for information (RFI's) regarding this solicitation will not be recieved after Wednesday November 23, 2022, at 10:00 AM ET.

Please provide all RFI's and quote documentation to Levi Russin at Levi.Russin@va.gov by the dates provided.

Phone calls will not be accepted.

This procurement is a Total Small-Business Set-Aside utilizing tiered evaluation procedures from Service-Disabled Veteran-Owned Small Business to Small Business. For more information on tiered evaluation see section 525.212-2 Evaluation - Commercial Items.

See CONTINUATION Page X X

MURRAY, ANTHONY

CONTRACT SPECIALIST

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242 RUSSIN, LEVI, CONTRACT SPECIALIST Department of Veterans Affairs Network Contracting Office 2 Samuel S. Stratton VA Medical Center 113 Holland Avenue (2-90NCA) Albany NY 12208-3410

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network https://www.tungsten-network.com/customer-campaigns/veteransaffairs/ ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 STATEMENT OF WORK

Hudson Valley VA Healthcare System Document and Material Shredding and Destruction

BACKGROUND:

The Department of Veterans Affairs, Hudson Valley Healthcare System – Castle Point and Montrose Campuses is seeking Firm Fixed Price Services to shred, destroy and dispose of Paper and Other Materials. This includes but not limited to papers, folders, media storage (compact discs, hard drives, floppy discs, microfilm, tape cassettes, and other recording tapes). These materials contain Personally Identifiable Information (PII) and other sensitive HIPAA related information from the Veterans Hospital Administration. The contractor must perform all services required to complete the full shredding and destruction of the materials. These services are necessary to protect and destroy sensitive information that is not permitted to be shared or distributed.

SCOPE OF WORK:

The Contractor must provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, travel and transportation, and management to provide On-Site Material Shredding Services of paper and other medium, floppy disks, computer drives, tapes, microfilm, microfiche, audiotapes, videotapes, CD's, DVD's, Mylar, stored data, disks & diskettes, and other similar items containing personal, confidential, and proprietary information in accordance with (IAW) federal, state and local laws and ordinances of the State of New York. The Contractor must provide for bi-monthly services directed by the Department of Veterans Affairs, Veterans Hospital Administration.

The Contractor must properly dispose of sensitive material/information in accordance with 36 CFR 1226.24 (b) for On-Site Material Shredding Service. All work is to be performed in accordance with (IAW) federal, state and local laws and ordinances of the State of New York.

The Contractor must perform the required services in compliance with HIPAA, NARA Code of Federal Regulations - 36 CFR 1226.24 and NIST SP 800-88 and to provide the Department of Veterans Affairs, Veterans, and employee privacy by destroying confidential information documents in accordance with:

1. Privacy Act of 1974, 5 USC 552a

2. Federal Records Act, 44 USC Chapter 31

3. NSA/CSS 02-01, Evaluated Products List for High Security Crosscut Paper Shredders

4. NSA/CSS 02-02-M, Evaluated Products List for High Security Disintegrators

5. VHA Directive 6300, Records, and Information Management

6. Contractor Rules of Behavior / See Appendix C

7. 36 CFR 1220.14 Subpart A, General Provisions, General Definitions

8. 36 CFR 1226.24, Destruction of Temporary Records (formerly 1228.58)

9. 44 USC 3302 § 1228.58 Destruction of Temporary Records

10. VA Directive and Handbook 0710, Personnel Suitability and Security Program

The Department of Veterans Affairs adheres to the Privacy Act of 1974 that was established to ensure that government agencies protect the privacy of individuals and businesses about information held by them.

Contractor must execute the terms of this contract in a manner that will safeguard the confidentiality of all Materials and information exposed to at any of the facilities Contractor must perform all work in accordance with the guidelines of Federal, State, and local ordinances. All safety practices prescribed by these agencies must be followed. When applicable, Material Safety Data Sheets (MSDS) are required to be submitted to the Veterans Hospital Administration COR and/or PO.

Contractor must provide one (1) vehicle capable of shredding all types of material at time of service. Contractor must perform shredding and destruction of paper and other medium such as floppy disks, computer drives, tapes, microfilm, microfiche, audiotapes, videotapes, CD's, DVD's, Mylar, stored data, disks & diskettes, and other similar items containing personal, confidential, and proprietary information with state-of-the-art, high capacity, high speed mobile shredding trucks. All shredding must be crosscut, performed with hands-free shred and be on-site at the Department of Veterans Affairs facility/location. The Contractor must utilize high speed mobile shredding trucks, which must have a camera for viewing the material being shred/destroyed, of which must be witnessed by the Privacy Officer (PO) or his/her representative. Contractor vehicles used to perform this contract must be locked and the keys removed when not in use. Vehicle(s) must be identified and parked in a predetermined location agreeable to both Veterans Hospital Administration and the Contractor.

Contractor must provide locking containers in the appropriate size(s) for the collection of the Materials intended for shredding; Containers must be locked and the material unable to be retrieved once it is placed in the container unless it is unlocked by Representative of the Department of Veterans Affairs or by the Contractor. Contractor must maintain and service the containers on a regular basis.

Contractor must place collection containers in the Loading Dock at Building 12, Montrose, NY, and Loading Dock at Building 17, Castle Point.

Contractor must do the first shred on site to the size of the refuse small enough that there is reasonable assurance in proportion to the data confidentiality that the data cannot be reconstructed. The final action must be the blending of the shredded material into a paper mash (pulping) product that can be used for recycling into new paper products.

All shredding must be accomplished on the government facility. Under no circumstances must confidential information leave the government facility prior to shredding.

All sensitive information must be made unrecognizable via shredding. At no time must contractor leave containers filled with confidential information left unattended, i.e., hallways. Contractor must be present at all times and if a concern arises, he/she must contact the Contracting Officer Representative (COR). It is the responsibility of the Contractor to ensure the contractor vehicle and shred mechanisms are operational and do not impede the requirements outlined herein.

SERVICE/COLLECTION SCHEDULE:

Each Monday of the scheduled week. If all areas cannot be serviced that Monday, contractor must complete work the next business day, Tuesday. If a Monday falls on a federal holiday, contractor must provide services the following workday - Tuesday.

REMOVAL:

Contractor must be required to report to the designated DVA facility, when contacted quarterly to shred/destroy confidential information, no later than 36 hours after notification by the DVA representative. The removal must be between 8 a.m., and 2 p.m., except on Saturdays, Sundays, and federal holidays. The government must not sort paper, remove paper clips, staples, rubber bands or any other fasteners from restricted information. After materials are completely shredded/made unrecognizable, 100% of the paper must be recycled.

ESTIMATED WEIGHTS:

Estimated weights of the government materials are based on the best available Government information which is 96 lbs. -120 lbs. The Government does not guarantee these estimated weights.

Estimated monthly Bins: 40 at Montrose Estimated monthly Bins: 15 at Castle Point

REPORTING/RECIEPTS:

Upon completion of any Shredding Service and within ten (10) business days after such service, the Contractor must provide a written report of the services rendered to the Contracting Officer’s Representative (COR).

At a minimum the report must consist of the following information:

· Service location.

· Service date(s).

· Name of Government COR at service location.

· Destruction Certificate Document number

· Date of Destruction Certification.

· Amount of shredded material (number of containers picked up and/or pounds shredded).

Any violation observed or encountered must be reported IMMEDIATELY to the Contracting Officer’s Representative (COR), advising the Department of Veterans Affairs of the violation.

At the time of each removal the Privacy Officer must require the contractor or his authorized representative to sign a receipt. The receipt must include the following information:

1. Signatures of contractor representative and the Privacy Officer.

2. Number of containers, estimated weight, and type of materials; and

3. Date of removal.

Along with receipts, the Contractor must furnish to the Privacy Officer a certificate and/or record of destruction that all confidential materials collected were properly destroyed in accordance with all applicable laws and regulations (such as Sarbanes-Oxley, HIPAA, NAID, and the FACTA Disposal Rule). The Privacy Officer must furnish the Contractor one copy of the receipt and forward one copy to the COR.

CONTRACTOR IDENITIFATION:

Prior to commencement of work on this contractor personnel who are related to this Statement of Work must have a background check completed.

Contractor employees must have their name and company’s logo visible on their uniforms. Contractor personnel involved in the actual handling and shredding of Materials must wear a contractor-provided, clearly readable identification badge that at a minimum state, the name of the employee and the company.

Contractor must report to the Police Station of the VHA Hudson Valley Health Care Service, Offices located in building 15 at Montrose and building 8 at Castle Point Campus to sign-in using name, date, and time reported; collect "Visitor Badge(s) “ and receive appropriate instructions prior to accomplishing the collection and destruction of sensitive information via cross-shredding.

Contractor may be accompanied by a VA employee to ensure that all consoles are properly collected, sensitive information is being properly handled, and disposed of in accordance with all federal, state, and local regulations. Under no circumstances must the contractor engage in arguments, etc. with DVA, visitors, volunteers, etc.

Upon completion of work, Contractor must report to PO or his/her designated representative, return "Visitor Badge(s)", and sign-out using name, date, and time departed.

PRIVACY REQUIREMENTS:

Prior to award of contract the Contractor must provide a signed Business Associate Agreement regarding Veteran Privacy. The background investigation must be repeated throughout the term of the contract so that all investigations are current (less than five years old.)

CERTIFICATIONS:

Contractor must be National Association for Information Destruction certified to perform the Shredding Services work; Contractor must furnish a copy of its up-to-date and current certification to the Department of Purchasing and Contracting and to the COR upon request and prior to the start of the contract.

PERIOD OF PERFORMANCE:

The base period of performance will be from January 1, 2023, to December 31, 2023, with provision of four (4) Option Years.

PLACE OF PERFORMANCE:

Department of Veterans Affairs Hudson Valley Healthcare System – Castle Point Campus 41 Castle Point Road Castle Point, NY 12511

Department of Veterans Affairs Hudson Valley Healthcare System – Montrose Campus 2094 Albany Post Road Montrose, NY 10548

WORKING HOURS:

All work must be completed between the hours of 8:00 AM ET – 2:00 PM ET excluding weekends and federal holidays.

Federal Holidays observed by the Federal Government are:

- New Year’s Day

And any other holiday designated by the President of the United States.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

0.00

BASE PERIOD - BI-MONTHLY ON-SITE PAPER AND MATERIAL SHREDDING SERVICES FOR HVHCS - CASTLE POINT AND MONTROSE

Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site material shredding and destruction services of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

Castle Point Estimated Monthly Bins: 15 Bins

Montrose Estimated Monthly Bins: 40 Bins

POP: 1/1/2023 - 12/31/2023

Contract Period: Base POP Begin: 01-01-2023 POP End: 12-31-2023 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper Shredding

0001AA

Castle Point: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2023 POP End: 12-31-2023

0001AB

Montrose: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2023 POP End: 12-31-2023

0001AC

Castle Point: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of other similar similar materials containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2023 POP End: 12-31-2023

0001AD

Montrose: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of other similar similar materials containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2023 POP End: 12-31-2023

0.00

OPTION YEAR 1 - BI-MONTHLY ON-SITE PAPER AND MATERIAL SHREDDING SERVICES FOR HVHCS - CASTLE POINT AND MONTROSE

Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site material shredding and destruction services of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP: 1/1/2024 - 12/31/2024

Contract Period: Option 1 POP Begin: 01-01-2024 POP End: 12-31-2024

1001AA

Castle Point: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2024 POP End: 12-31-2024

1001AB

Montrose: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2024 POP End: 12-31-2024

1001AC

Castle Point: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of other similar similar materials containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2024 POP End: 12-31-2024

1001AD

Montrose: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of other similar similar materials containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2024 POP End: 12-31-2024

0.00

OPTION YEAR 2 - BI-MONTHLY ON-SITE PAPER AND MATERIAL SHREDDING SERVICES FOR HVHCS - CASTLE POINT AND MONTROSE

Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site material shredding and destruction services of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP: 1/1/2025 - 12/31/2025

Contract Period: Option 2 POP Begin: 01-01-2025 POP End: 12-31-2025

2001AA

Castle Point: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2025 POP End: 12-31-2025

2001AB

Montrose: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2025 POP End: 12-31-2025

2001AC

Castle Point: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of other similar similar materials containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2025 POP End: 12-31-2025

2001AD

Montrose: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of other similar similar materials containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2025 POP End: 12-31-2025

0.00

OPTION YEAR 3 - BI-MONTHLY ON-SITE PAPER AND MATERIAL SHREDDING SERVICES FOR HVHCS - CASTLE POINT AND MONTROSE

Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site material shredding and destruction services of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

Castle Point Estimated Monthly Bins: 15 Bins

Montrose Estimated Monthly Bins: 40 Bins

POP: 1/1/2026 - 12/31/2026

Contract Period: Option 3 POP Begin: 01-01-2026 POP End: 12-31-2026

3001AA

Castle Point: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

Contract Period: Option 3 POP Begin: 01-01-2026 POP End: 12-31-2026

3001AB

Montrose: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2026 POP End: 12-31-2026

3001AC

Castle Point: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of other similar similar materials containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2026 POP End: 12-31-2026

3001AD

Montrose: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of other similar similar materials containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2026 POP End: 12-31-2026

0.00

OPTION YEAR 4 - BI-MONTHLY ON-SITE PAPER AND MATERIAL SHREDDING SERVICES FOR HVHCS - CASTLE POINT AND MONTROSE

Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site material shredding and destruction services of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP: 1/1/2027 - 12/31/2027

Contract Period: Option 4 POP Begin: 01-01-2027 POP End: 12-31-2027

4001AA

Castle Point: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2027 POP End: 12-31-2027

4001AB

Montrose: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of paper and other similar items containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2027 POP End: 12-31-2027

4001AC

Castle Point: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of other similar similar materials containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2027 POP End: 12-31-2027

4001AD

Montrose: Contractor shall provide all labor, equipment (inclusive of Confidential Information Consoles), supervision, and management to provide bi-monthly on-site shredding and/or destruction of other similar similar materials containing personal confidential, and proprietary information in accordance with federal, state, and local laws and ordinances.

POP Begin: 01-01-2027 POP End: 12-31-2027

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

(End of Addendum to 52.212-4)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting…