36C24223B0047.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24223B0047 X 10-10-2023

TBD

528-21-144 Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga

NY

14227 Tanya Baldwin Department of Veterans Affairs NCO2 2875 Union Road Suite 3500 Cheektowaga

NY

14227

BALDWIN, TANYA

Contractor shall provide all labor, equipment, materials, and supervision necessary to perform all work required for “Building 20 Joint Sealant Replacement and Pressure Washing”, in accordance with (IAW) all drawings, specifications, and the scope of work. This project is located at the Buffalo New York Veterans Hospital at 3495 Bailey Avenue, and the scope of work. This project is located at the Buffalo New York Veterans Hospital at 3495 Bailey Avenue, Project magnitude: between $250,000 and $500,000. The NAICScode is 236220. Small Business size standard is $45M.

As set forth in 38 U.S.C 8127 the requirement is a 100% setaside to Service-Disabled Veteran Owned Small Business.

See VAAR 852.219-10, Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside. All prospective bidders must be registered in SAM under 236220 and verified/visible/certified in SBA (https://veterans.certify.sba.gov) at the time of offer submission and before award of this procurement.

See full solicitation text for information related to pre-bid site visit, requests for information, bidding materials, and public bid opening.

Note: In accordance with FAR 36.209 and VAAR 836.209, an A/E firm cannot be awarded any construction contract for which it provided design services unless approved by the head of the agency.

The site visit is schedule on Tuesday, October 17, 2023, at 11:00A.M at the Buffalo VAMC.

Please Note: The exterior construction work under this contract will not commence until the weather breaks in Spring 2024. The Government expects that pre-construction submittals, ordering of long lead items and materials, and related planning, coordination, and other work will be performed during the Winter in preparation for exterior work to begin in Spring 2024."

X 52.211-10 X 10 Days After NTP 1:00

EDT

11-09-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga

NY

14227 Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

Tanya Baldwin Contracting Officer

Table of Contents

Construction Scope of Work (SOW) Building 20 Joint Sealant Replacement and Pressure Washing Project 528-21-144 General Information

1.1 Location

Work performed under this scope will be for and conducted within VA Western New York Healthcare System (VAWNYHS) at the Buffalo VA Medical Center (VAMC) located at 3495 Bailey Avenue Buffalo, NY 14215 under VA Project Number 528-21-144.

1.2 Background

The original Buffalo VA Medical Center was built in 1949. Building #20 was later constructed as an addition to the original hospital in 1992 and currently is occupied by the Research department for the Veteran’s health system. The building precast concrete panel exterior has remained relatively unchanged since the original construction time of the building. As the building has aged, the existing joint sealant system or soft joints provided within the exterior wall that separate similar or dis-similar materials have begun to lose their resiliency and are beginning to fail. The joint sealant failure is occurring in both the horizontal and vertical joints of the building. This joint sealant failure is compromising the air and watertightness of the exterior shell of the building.

1.3 Purpose

The purpose of this effort is to fully strategically remove and replace the existing joint sealants on the exterior of the existing shell of the building. Thus, making the existing shell fully air and watertight as in a like new condition.

The Buffalo VA Medical Center requires a Contractor to perform construction work necessary to accomplish this goal.

1.4 Scope

The scope of construction work is described in the provided historical drawings for the original construction of Building #20. Additionally, a Project Manual with specifications and any associated reports is part of the document package (drawings and specifications).

Additional administrative and management related requirements are described in Section 3: Requirements.

An overview of the project & construction work is included as follows:

Provide all construction, vehicular control and pedestrian control barriers throughout the progress of the project.

Provide all traffic and pedestrian control and directional signage as required throughout the progress of the project.

Provide a Project Construction and Phasing Site Plan for VA review and approval which includes but may not be limited to the following:

A. Location of proposed vehicular traffic and pedestrian control barriers. Show the revised layout as anticipated through the progression of the project.

B. Pedestrian and vehicular circulation plan, which includes signage and barrier locations through the progression of the project.

C. Construction area enclosure barriers limited to the immediate areas being worked on. Overall enclosure of building #20 perimeter is not permitted.

D. The Site Plan shall include proposed locations for all fencing, control signage, expected lift storage location(s) and areas affected by the project.

E. Include Mobile Lift placement anticipated for the project.

F. As necessary update the Phasing site plan layout throughout progression of the project.

All barriers whether for traffic control, pedestrian circulation control or construction work site enclosure shall remain in place only as crews performing the work are on site. Barriers must be removed at the end of the work shift each day so as not to block continual pedestrian and vehicular traffic when no work is underway.

Provide test area/mock-up of typical joint sealant installation for approval by the VA. Test area shall at a minimum include a window frame to concrete panel joint condition and a concrete panel to concrete panel joint condition. This test area/mock-up can become part of the completed work on the building. Protect test area/mock-up throughout duration of project for comparison to remainder of work.

Remove, securely store and reinstall the existing security screens on 1st & 2nd Floor window openings. Cataloging locations for reinstallation in same location. Provide new frame matching tamper resistant stainless-steel fasteners with rubber-bonded washer to reinstall security screens. Provide submittal of new fastener to be utilized for VA review and approval. Provide drilled ¼” diameter weep holes @ 24” o.c. (Minimum 2 weeps per screen panel) in bottom frames of each screen panel to allow moisture to drain from base of screens.

Horizontal & Vertical Joint Sealant removal and replacement from ground level to roof coping on all sides and surfaces of building. Approximate lineal footage of sealant is estimated at 7,100 Lineal feet. Contractor shall verify actual footage of material. The quantities and locations of the joint sealants indicated on the drawings and the extent of work included are estimated which are limited by the physical constraints imposed by visual inspection from ground level of the building façade. Accordingly, minor variations (+/- 10 percent) in quantities of joint sealant on the building façade are considered as having no impact on the contract price and time requirements of this contract. Where additional work is required beyond the above variation, the contractor shall provide unit prices for the newly discovered joint sealants and those prices shall be used for additional work required under the contract.

Removal and legal disposal of existing West elevation building sign and patching of precast concrete panels with grout to match.

Remove, securely store and reinstall the existing metal roof awning located on the West side of the building. Wash awning with soap and water prior to reinstallation.

Protection from damage or staining of any systems, materials, devices or structures attached to or adjacent to building 20 which may occur due to pressure washing of the building. (Including surface mounted electrical components and devices, light poles, etc.). Contractor shall provide temporary covering and/or protection on any louvers, vents, light fixtures and devices on the façade. Active vents and louvers cannot remain covered for any excessive length of time which limits their operation for the spaces within the building.

All open joints being worked upon shall not be left open to inclement weather during or after scheduled contractor work. Open joints must be protected to ensure they remain watertight prior to installation of new joint sealant.

Provide High Pressure washing and rinsing of existing building exterior after new sealant properly cures. High Pressure washing shall be per National Concrete Masonry Association Tek Bulletin 08-02A, WATER CLEANING METHOD, National Concrete Masonry Association Tek Bulletin 08-4A, WATER CLEANING, as well as the National Precast Concrete Association requirements for precast concrete panel cleaning methods. Use of abrasive or chemical cleaning methods are not to be utilized for this project. Provide necessary number of high-pressure water passes to completely remove dirt and stains from the existing precast concrete panels. Masonry Associations Tek bulletins are attached to this Scope of Work.

Provide Washing of exterior glazing of all windows with soap & water per industry standards. Making sure no runoff of dirt runs down face of previously washed concrete panels.

Wash mesh security screens with soap and water prior to reinstallation. Allow to dry prior to reinstalling screens.

Site and grounds restoration and repairs as required for the various work areas affected by man-lift placement and overall scope of the project. Topsoil, seeding and first watering as required.

1.4.1 Site Conditions, As-Built and Record Documents

Although the VA makes every effort to keep drawings current to existing conditions, changes and updates are sometimes not recorded. It is therefore the Contractor’s responsibility to perform field investigation and verify of the accuracy of the drawings with the actual conditions.

The contractor shall check existing conditions at the project site prior to bidding.

1.4.2 Quality Assurance/Quality Control Plan

The Contractor is responsible for reviewing the work done by any subcontractors that the Contractor has hired to assist with the completion of this SOW. The Contractor must provide the Government with a Quality Assurance/Quality Control (QA/QC) Plan that documents the methods, processes, procedures that are going to be implemented by the Contractor to validate the work their subcontractors perform.

1.4.3 Hazardous Materials

Hazardous material removal is NOT required for this project.

A hazardous material report is available for sampled sealant building materials and is contained in the Appendix of the Project Manual and Technical Specifications.

1.4.4 Personal Protective Equipment (PPE)

The Contractor is responsible for obtaining/providing, inspecting, and maintaining any required Personal Protective Equipment (PPE) and access equipment (lifts, scaffolding, etc...) necessary to perform services identified in this SOW.

1.5 Approach

1.5.1 General

This Scope of Work has been broken down into general requirements that are applicable to the entire contract and the specific construction effort:

General (Section 3.1) Construction (Section 3.2) The bidding Contractor(s) will have to conduct a brief pre award site survey of the campus. This will be arranged through the contracting officer and conducted as a group or individually as per the contracting officer.

1.5.2 Phasing

There are multiple construction efforts ongoing at the VAMC. Some of these construction efforts will be occurring adjacent to or within the work area of this construction effort. Proper coordination between the various construction efforts must be done to achieve positive outcomes on all efforts.

The contractor will begin the construction effort on the East side of Building #20 façade, proceeding to the West down the North and South elevations and finishing the project on the West elevation of the building. All work on West façade shall be performed on weekends only.

1.6 Site Information

1.6.1 Safety

Contractor shall pay special attention to Section 01 35 26 Safety Requirements of the Project Manual. Section 01 35 26 has been modified by the VAWNYHS to include site specific information for the Buffalo VAMC.

The Site Superintendent on this project can be designated as and perform the tasks of the Site Safety Officer (SSHO) as well as the Competent Person (CP).

All Contractor personnel working onsite at the Medical Center will be required to attend a 1 hour Buffalo VAMC site specific safety training class. This class will be held on site and will be taught by a member of the Buffalo VAMC safety office. Attendance to this class and proof of the 10 hour OSHA requirement will allow Contractor personnel to obtain a photo ID badge from the Buffalo VAMC Police. All Contractor personnel shall wear this badge above the waist at all time while on the Buffalo VAMC campus. Participation in this class is mandatory and must be done prior to the commencement of work on-site. The training and the badge will be valid for 3 years from the date of issue.

If this training has been completed previously (as evidenced by a valid Buffalo VAMC Contractor Photo ID) then no repeat training will be required until the printed expiration date. Personnel must attend the safety training class to renew an existing badge.

1.6.2 Access

Although the VAWNYHS campuses are public facilities, access to facility maintenance areas, electrical areas, mechanical areas, roof access, and certain other portions of the medical facility are restricted from the general public. Accessing these areas may require advance notice, pre-approval, and scheduling to gain entry.

All visits and access requests to the VAWNYHS under this scope of work shall be coordinated through the Contracting Officer Representative (COR).

1.6.3 Photography

Contractor shall provide narrated video and/or digital photographs w/ keyed location map as record of existing conditions of building façade (with and without mesh screens), adjacent paved roadways, concrete pads, walks, grounds and landscaped areas surrounding Building 20 to record evidence of existing conditions where work is to occur. These videos and/or photographs should identify any damage which exists that may be construed as being caused during the process of the scope of work under this project.

The Contractor shall ensure that any photographs taken do NOT include any VHA patients, members of the VHA workforce, or visitors to the VAMC facility.

Applicable Documents The following documents are applicable to this Scope of Work (SOW) to the extent specified herein. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3 of this SOW, whether or not they are listed here.

1.7 Government Documents

The following directives, guides, handbooks, and drawings form a part of this document to the extent specified herein. Unless otherwise specified, the latest revisions available shall be used.

Copies of construction related Department of Veterans Affairs directives, guides, and handbooks are available from the Office of Construction and Facilities Management website:

http://www.cfm.va.gov/til/index.asp

DEPARTMENT OF VETERANS AFFAIRS

DIRECTIVES

1.8 Veterans Health Administration Western New York Documents The following drawings and documents form a part of this document to the extent specified herein.

Documents identified as “AS MODIFIED FOR VA PROJECT 528-21-144” are base VA documents that have been tailored to the needs of this specific effort. While the base VA documents are available on the Office of Construction and Facilities Management website listed above, the Contractor shall use the modified version listed below, NOT the base document. Copies of these documents are available from the KO, COR, or Technical POC.

VA WESTERN NEW YORK HEALTHCARE SYSTEM, BUFFALO VA MEDICAL CENTER

DRAWINGS

PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, SECTION 00 01 15 LIST OF DRAWING SHEETS (AS MODIFIED FOR VA PROJECT 528-21-144) lists all drawings for this construction effort.

SPECIFICATIONS (AS MODIFIED FOR VA PROJECT 528-21-144)

PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, SECTION 00 01 10 TABLE OF CONTENTS (AS MODIFIED FOR VA PROJECT 528-21-144) lists all relevant and modified construction specifications for this construction effort.

1.9 Non-Government Publications

All work shall be accomplished in strict accordance with the latest codes and standards. The Contractor shall follow any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes.

Additional Reference Publications:

· National Concrete Masonry Association Tek Bulletins 08-02A & 08-04A.

· National Precast Concrete Association requirements for precast concrete panel cleaning methods.

1.10 Order of Precedence

In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

Requirements The Contractor shall provide personnel, material, services, and facilities to perform, accomplish, and deliver the required services detailed in this scope of work.

1.11 General

This section contains general information that is applicable for the duration of the contract (i.e. applies to all Parts of this effort).

1.11.1 Status Updates

The Contractor shall prepare and submit weekly status reports and as requested by the COR throughout the duration of the contract. The reporting period will begin at Notice to Proceed. The contents of status reports shall include but is not limited to the following information/topics:

Summary and Current Status of Project Progress Accomplished (for the previous month) Progress Anticipated (for the next three months) Updated Schedule Problems Encountered and Anticipated Technical, Schedule, and Cost Risk Assessment Risk Mitigation Strategy Financial Data (i.e. allocated funding, obligations, expenditures, etc.)

Status reports may be organized in Contractor specified format. Status reports will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC, *.DOCX) or Portable Document Format (*.PDF). Status reports shall be submitted via email to the KO and COR by the 5th business day of every month.

1.11.2 Meetings

Several different meetings are identified under this contract. Information contained within this section is relevant to all meetings identified in this contract. Any meeting specific details can be located in its respective section of this SOW.

1.11.2.1 Meeting Scheduling

All meetings identified within this SOW are to be coordinated and scheduled with the COR. See Section 1.6.2 and Section 5.1 for more details.

1.11.2.2 Meeting Agenda

The Contractor shall provide a meeting agenda 5 business days prior to the scheduled date of the meeting.

Meeting agendas may be organized in Contractor specified format. Meeting agendas will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC, *.DOCX) or Portable Document Format (*.PDF). Meeting agendas shall be submitted via email to the COR.

1.11.2.3 Meeting Presentation Materials

Any required presentation materials (e.g. handouts, slide presentation, design information, drawings, schedules, cut sheets, etc…) shall be provided to the Government at the same time as the meeting agenda.

Meeting presentation materials may be organized in Contractor specified format. Meeting presentation materials will be supplied as a digital product to the Government in a Microsoft Office compatible format (*.DOC, *.DOCX, *.PPT, *.PPTX), Portable Document Format (*.PDF), or AutoCAD (*.DWG, *.DXF) as applicable to the specific document and meeting.

While email is acceptable method to receive this information, note that the VA has a size restriction for attachments on email. No email can be sent or received by the VA that is larger than 5MB. If meeting presentation materials are larger than this size, the Contractor must determine an alternate method to submit the required materials by the due date (e.g. FTP website, optical digital media, etc…).

1.11.2.4 Meeting Minutes

The Contractor shall provide meeting minutes to document the discussion had during the meeting. The contents of meeting minutes shall include but is not limited to the following information/topics:

Meeting attendees Narrative to describe contents of meeting (will likely mirror the meeting agenda) List of action items (for both the Government and the Contractor) Presentation materials used during the meeting should be included as enclosures Meeting minutes may be organized in Contractor specified format. Meeting minutes will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC, *.DOCX) or Portable Document Format (*.PDF).

The Contractor shall provide draft meeting minutes within 5 business days of the meeting. The Government will review and provide comments back to the Contractor within 3 business days of receipt of the draft meeting minutes. The Contractor shall finalize the meeting minutes and submit the final meeting minutes to the Government within 3 business days of receipt of Government comments.

1.12 Construction

The Contractors scope of work for Construction shall include, but is not limited to the following:

1.12.1 Kick-off Meeting and Site Survey

The Contractor shall conduct a kick-off meeting at the VAMC. During the kick-off meeting the Contractor shall address their plan to meet the design intent, review the schedule, and review their plan to address any risks associated with the effort.

This meeting shall comply with the terms of Section 3.1.2 of this SOW.

See section 5.2 for the timing of this meeting.

In conjunction with the Kick-off Meeting, the Contractor shall survey the current surrounding site conditions and assemble existing photographs Site surveys shall be conducted in accordance with Section 1.6.2.

1.12.2 Submittals

In accordance with the terms of PG-18-1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 33 23 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES (528-21-144), the contractor shall provide submittals and shop drawings for review prior to starting work.

A submittal log has been generated for this effort and represents a list of the minimum required submittals based upon the current construction documents. Although every attempt has been made to ensure that this list is complete, additional submittals not listed may be required.

TABLE 1: SUBMITTAL LOG

1.12.3 Preconstruction Conference

Once the submittals have been approved, the Contractor shall attend a Preconstruction Conference. This meeting will be a follow-up to the Kick-off Meeting and Site Survey. In preparation for this meeting the Contractor shall submit:

· An updated work plan that adds additional details based upon approved submittal information.

· Revised or new Activity Hazard Analysis (AHA) based on approved submittals

· Any additional clarifying details about the work to be performed that have been updated bases upon the approved submittals.

Any action items resulting from this meeting shall be addressed prior to ordering any materials or beginning the actual construction work.

This meeting shall comply with the terms of Section 3.1.2 of this SOW and the terms of PG-18-1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 35 26 SAFETY REQUIREMENTS (528-21-144); Article 1.6 Preconstruction Conference.

See section 5.2 for the timing of this meeting.

1.12.4 General Construction

The Contractors scope of work for General Construction shall include, but is not limited to, the procedures outlined in PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS (528-21-144).

Work includes, but not limited to, all labor, material, equipment and supervision to perform the required demolition, modification, construction, and/or installation of the new joint sealants and pressure washing of building #20 as described in the drawings, specifications, and this SOW.

1.12.5 Status Meetings

The Contractor shall attend periodic status meetings with the VA to discuss construction progress, submittals, and RFIs during the course of the project.

The construction phase is anticipated to be no longer than 4 months. This time estimate excludes the time required to perform the preparatory administrative work (e.g. plans, schedules, submittals, etc...)

Status meetings will commence after the Preconstruction Conference is held (section 3.2.3). Status meetings shall be held every two weeks for the remainder of the effort. At a minimum, status meeting attendees shall be the VAMC COR and one person from the prime Contractor. Additional personnel may be invited to the meeting as required.

As part of the last status meeting the resurvey of the site will be conducted (see PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, Section 01 00 00 (General Requirements - 528-21-144), Article 1.8, Paragraph C).

The Contractor and/or Sub Contractor shall provide meeting minutes in accordance with the terms of Section 3.1.2.

Verification Final verification of the completed work shall be conducted jointly before final acceptance of the constructed project. The groups that will participate in the verification process include:

· Prime Contractor

· Subcontractor (as applicable)

· VA Engineering This verification will be based upon industry standards for joint sealant material installations for quality, adhesion and appearance as well as all manufacturer requirements for the installation and use of their product and will be checked against VA regulatory requirements as applicable.

All completed work installed will be subject to these verifications. For any installations that do not pass the verification, the Contractor shall troubleshoot the issue and determine the cause of the problem.

If the cause is the result of the construction work, the Contractor shall repair and/or replace the faulty construction work, material and any subsequently damaged constructions and equipment at no additional cost to the Government.

If the root cause is the result of faulty material (manufacturer defect), the Contractor shall coordinate with the manufacturer to repair and/or replace the faulty material and any subsequently damaged construction at no additional cost to the Government.

Delivery

1.13 Technical POC

The Contractor shall coordinate all visits and meetings with and provide the required quantity of submittals to Robert A. Dollman, RA

VA Western New York Healthcare System

Buffalo VA Medical Center

3495 Bailey Avenue

Buffalo, NY 14215

1.14 Schedule and Submittals

The Period of Performance for the total effort will not exceed 180 calendar days.

Independent of the not to exceed period of performance, the Contractor shall comply with the individual relative and absolute timelines identified in this SOW.

The Contractor is responsible for submitting a detailed schedule in accordance with PG-18-1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 32 16.15, PROJECT SCHEDULES (528-21-144). This schedule must include all administrative work (preparatory as well as any permitting or shutdown requests), and must also show associated predecessor and successor logic associated with all tasks performed under this contract.

Government Furnished Information, Materials, & Equipment The government shall supply the following information:

All Buffalo VAMC drawings and modified program guides and specifications from section 2.2.

Government Furnished Materials (GFM) and Government Furnished Equipment (GFE) are not required and will not be provided for this effort.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Bidding materials consisting of Invitation for Bids, drawings, specifications and contract forms will be available on http://www.Beta.Sam.gov in electronic format only. All interested parties (subs & primes) should register at http://www.Beta.Sam.gov as an “Interested Vendor” so that others will know of your interest in participating in this procurement. A Bidder’s mailing list WILL NOT BE prepared by the Contract Specialist. SOLICITATION AMENDMENTS: Amendments to the solicitation will be posted at http://www.Beta.Sam.gov. Paper copies of the amendments will NOT be individually mailed. By registering to “Receive Notification”, you will be notified by e-mail of any new amendments that have been issued and posted. No other notification of amendments will be provided. Offerors are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers.

(b) If bid exceeds $150,000 a bid bond must be submitted. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) If the contract will exceed $150,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

(d) If the bid/offer is between $30,000 - $150,000 The bidder/offeror to whom award is made will be required to furnish a Payment Bond, Standard Form 25A or alternative payment protection which conforms to the requirements set forth in FAR Clause 52.228-13, Alternative Payment Protections, as noted in the General Conditions of this Specification. Copies of the Standard Form of Payment Bond may be obtained upon application to the Issuing Office.

PROJECT BID ITEMS

A single award will be made on the Base Bid.

BASE BID: All work required in the construction documents (including but not limited to drawings, specifications, addenda, and contract documents).

Fill in price SF 1442 BOX 17, BASE BID (use ink) The construction magnitude is between $250,000 and $500,000.

BID SUBMISSION

The following documents are to be included in the bid submission:

1. One (1) signed SF 1442 page 2, Offer page, with blocks 14-20c completed.

1. Acknowledgment of all amendments must be accomplished either via entering data in block nineteen (19) of the SF1442 or completing blocks fifteen (15) a, b, and c of the amendment and attaching it to the SF 1442 Offer page.

1. One (1) original completed/signed SF24 Bid Bond and Power of Attorney as required.

1. Safety or Environmental Violations and Experience Modification Rate:

1. All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

1. All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information will be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

1. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead may obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR will obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

1. Bidders are responsible for ensuring and verifying their bid and all required bid documents are received at the address designated in block eight (8) of the SF 1442 solicitation and by the date and time specified in block thirteen (13)a of the SF 1442 solicitation (subject to amendment).

DELIVERY OF BIDS

There will not be a face-to-face public bid opening. In accordance with FAR 14.202-8, send all submission documents via email to Tanya.Baldwin@va.gov no later than (NLT) 1:00 PM (Eastern), Thursday, November 9, 2023. All Contractors providing an electronic bid submission must still meet all requirements listed under “Bid Submission” in the solicitation. The bid opening and public reading of the bids will be via OfficeTeams/Conference call. Bidders may call 1 347-566-4838 at 1:15PM EST and enter phone conference ID 709 145 784# to join.

**The bid submission emails will be kept in an electronic folder unread until 1:15 PM when they will be opened and read to the public**

**NOTE: PLEASE ALLOW AT LEAST 30 MINUTES FOR BIDS TO ARRIVE IN EMAIL**

After all bids have been read, the apparent low bidder shall submit the signed original copy of the bid and all required documents, including bonds via mail to:

Tanya Baldwin at Tanya.Baldwin@va.gov.

Files should be in Adobe* PDF (Portable Document Format) Files: Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. If the size limits are exceeded, the VA may not receive the file and/or you may not be considered. Only one email is permitted. This email should contain at least three separate attachments:

· One (1) signed SF1442 with amendments acknowledged.

· Include response to FAR 52.204-8(2) (i) or (ii) Annual Representations and Certifications

· Response to FAR 52.209-13(b)(1) or (2) Violation of Arms Controls Treaties or Agreements

· Response to VAAR Part 852.219-77 and 852.219-78 (Required for award)

· One (1) complete signed SF 24 Bid Bond and Power of Attorney.

· One (1) safety or environmental violations and experience modification rate.

Bids received after this time may be rejected.

Any exception to the terms and conditions of this Invitation for Bid (IFB) will result in a nonresponsive bid.

Failure to provide a definitive price will result in a nonresponsive bid.

Receipt of bids must be in accordance with terms and conditions of this IFB.

Bidders must acknowledge (in writing only) amendments to this solicitation, otherwise a bid may be determined nonresponsive.

The winning bidder must be determined as "responsible" by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

GENERAL INTENTION

Contractor will provide services to include all tools, labor, materials, equipment, services, and supervision necessary for the “Building 20 Joint Sealant Replacement and Pressure Washing” at 3495 Bailey Avenue Buffalo, NY 14215, for Project 528-21-144.

SITE VISIT

Bidders are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

There will only be one (1) organized site visit. It will be held on Tuesday, October 17, 2023 @ 11:00 AM (Eastern). Participants will meet at the Buffalo VAMC. Please meet outside of building #20 on the sidewalk on the West side of the building facing Bailey Ave.

Attendance is not mandatory; however, all bidders are strongly encouraged to attend.

REQUESTS FOR INFORMATION (RFI):

To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI via email to Tanya.Baldwin@va.gov.

RFIs will be responded to as necessary in amendment format which will be posted on https://beta.sam.gov/.

The deadline for submission of RFIs for this solicitation is Friday, October 20, 2023, at 3:30 PM (Eastern). No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone RFIs will not be accepted or returned.

BASIS FOR AWARD

Contract award will be made to the responsive, responsible bidder submitting the lowest price in accordance with FAR Part 14 – Sealed Bidding.

RESPONSIBILITY REQUIREMENTS

A Determination of Responsibility shall be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information may result in a determination of “Non-Responsibility” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

Requirements:

1. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

1. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

1. The access request shall be in writing and include a list of staff. The list shall include the following information:

· Full Name

· Company Name

· Email Address

· Role/Position on the project (i.e., Project manager, site super)

1. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

1. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

1. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

1. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

1. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

1. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

1. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

A.3 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price…