36C24223B0042 0005.docx

RFI for Project 561-12-105 Spinal Cord Renovations at the East Orange VAMC 11-2023 Responses in RED

GENERAL INFORMATION

Network Contracting Office - 2 Canandaigua VAMC 400 Fort Hill Ave.

Canandaigua NY 14424

POINT OF CONTACT*

Victoria Clark Contract Specialist victoria.clark6@va.gov 585-393-8228

PLACE OF PERFORMANCE

East Orange, NJ 07018

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Amendment to IFB 36C24223B0042, Project No. 561-12-105 Spinal Cord Renovation for the following:

Amendment to a Previous Combined Solicitation Amendment to a Previous Combined Solicitation

· Notice to post additional RFI and supplemental attachments supporting RFI

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6.

ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR

THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A.

THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer alread y submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM

APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 561-12-105 36C242 Department of Veterans Affairs Network Contracting Office - 2 Canandaigua VAMC 400 Fort Hill Ave.

Canandaigua NY 14424 Department of Veterans Affairs Network Contracting Office - 2 Canandaigua VAMC 400 Fort Hill Ave.

Canandaigua NY 14424

36C24223B0042

X

BIDS DUE 12/27/2023 AT 10:45AM EASTERN

X Amendment to Invitation for Bid No. 36C24223B0042 Spinal Cord Unit Renovation 561-12-105

Amendment is to provide responses to additional submitted

RFI

BIDS REMAIN DUE AT 10:45AM EASTERN ON DECEMBER 27, 2023. THE PUBLIC BID OPENING WILL FOLLOW AT 11:00AM EASTERN.

ALL OTHER TE

RMS AND CONDITIONS OF THE ORIGINAL SUBMISSION REMAIN UNCHANGED.

72. The lifts that are going into the OT Room, #6-213, are overhead patient lifts, just like the other ones, or is that a “special” ambulation system?

Response: This lift is two (2) patient lifts next to each other to provide full coverage over the mat area. Each of the two patient lifts is a 600# “H-Gantry” lift (rail and beam sizes as shown on drawing) with motor, same type as the other patient lifts. Install per typical lift detail E5/A706

73. Drawing AE103: There are multiple walls reflected as “Existing to Remain” that are also marked out as getting new wall type A1. Please clarify if these walls are actually new or existing to remain.

Response: These walls are Existing to Remain per the Legend or sheet AE103.

74. The plans state that we're to "match existing wire type" for connection to the lightning protection system. What is the existing system and wire type?

Response: Contractor shall field verify. For bidding purposes, assume #3/0 bare copper.

75. Sheet EL164 shows a fixture type D3, which is not listed on the lighting schedule. What are the specs of this fixture?

Response: Fixture type D3 shall meet the lighting and physical specifications of fixture type D2. This type of downlight is installed in the Cysto Room and shall be rated for an operating room occupancy with all microbial requirements accounted for similar to fixture type A3.

76. Will the entire roof be replaced in the area where? Or do we need to consider only existing roof cutting, temporary roofing, and re-flashing and patching where the steel structure will be installed or any opening through the roof?

Response: Per details the intent is cutting, temporary roofing, re-flashing, and patching with new EPDM roofing around roof penetrations. Refer to Division 07 specifications and drawing details.

77. Do the sequences for the phase mean that phase 1 should be completed in order to start phase 2 or work can be done in parallel?

Response: Per Phasing Notes, each phase is required to be completed and approved by COR prior to proceeding with work of the next phase.

78. Missing C3 wall Type

Response: Wall type C2 is shown twice on sheet AE304. Revise the low wall type C2 to read “C3” as shown below.

79. Hardware groups list only ANSI functions, please advise if Yale 5400 (cylindrical locks) or Yale (8800 mortise locks) is required?

Response: Refer to LOCKSETS notes on sheet AE300 Door Schedule.

80. Yale no longer offers a hospital paddle latch. Please advise.

Response: Provide a hospital paddle latch that meets the requirements of the specifications and drawings.

81. What are the manufacturers for the remaining hardware (i.e., exit devices, push-button combination locks, closers, thresholds, weatherstripping, etc.)

Response: Where a specific manufacturer is not indicated, manufacturers meeting the requirements of the specifications and drawings will be acceptable.

82. What manufacture is required for the Integrated Door Assemblies?

Response: Manufacturers meeting the requirements of the specifications and drawings will be acceptable.

83. Electrified exit devices are specified, but list only the type and function. What are the electrified options?

Response: Manufacturers meeting the requirements of the specifications and drawings will be acceptable.

84. Provide species and cut for the wood doors.

Response: Plane sliced white birch. Stain to match VA standard door color.

85. Can you please confirm that bid is due Dec 27th as per amendment, currently on Sam.gov it still says Nov 30th

Response: Bids are now due 12/27 and must be timestamped by 10:45AM Eastern

86. Not able to find drawings GC301 - Phasing and Egress Plan, PD171 - Demolition Plan - 7th Floor and ED163E - Demolition Plan 6th Floor, Area E, Phase 3 can you please check?

Response: There is no sheet GC301, remove GC301 from Drawing List on sheet GI101. There is no PD171, remove PD171 from Drawing List on sheet GI101. There is no ED163E, remove ED163E from the Drawing List on sheet GI101.

87. Type D3 lighting fixture: Bid drawing EL-164 (Electrical lighting plan phase 4) room number 6-505 CYSTO shows 11-D3 light fixtures where as lighting schedule on drawing E-702 do not show type D3 light fixture & its details. Please clarify.

Response: Fixture type D3 shall meet the lighting and physical specifications of fixture type D2. This type of downlight is installed in the Cysto Room and shall be rated for an operating room occupancy with all microbial requirements accounted for similar to fixture type A3.

88. All Fire sprinkler Drawings (FX) general notes refer to Sprinkler System Shop Drawing SP-9 by K & E Fire Protection, is missing from the documents. Please provide.

Response: See Attached K&E FP Sprinkler System SD SP-9

89. Please confirm, For each phase: To facilitate the proposed MEP demo, new installation and tie ins (in spaces other than 6th and 7th floor), required spaces will be completely vacated for contractor’s uninterrupted access till the respective phase completion. Example, Fifth floor rooms below 6th floor for the require plumbing work for each phase above.

Response: Areas such as the fifth floor will remain fully occupied. GC to coordinate with COR to temporarily vacate spaces required to tie-ins, drains, etc. per overall project schedule and sufficient advance notice.

90. Please confirm there is no work of wet-pipe sprinkler system/Division 21.

Response: Refer to Fire Protection Drawings: FX001, FX161B, FX161C, FX161D, FX162, FX163B, FX163C, FX163D, FX164, FX171F and specification section 21 13 13 Wet Pipe Sprinkler Systems.

91. Table of content shows spec section 12 24 00 for window shades. But this spec section is missing from the spec book.

Response: Add specification section 12 24 00 Window Shades (attached) to project specification Volume 1.

92. There is spec section 07 81 00 for Applied fireproofing. Please identify this work on architectural or structural drawings.

Response: All building structural components are required to be applied fireproofed / rated. Refer to sheet LS001, notes part 2.1.A Types of Construction for chart showing the required fire ratings for columns, beams, etc. within this project.

93. Please specify the manufacturer or basis of design for Patient Bed Service Walls. Does contractor has to furnish it or VA will supply?

Response: Patient Bed Service Walls are referred to as “Head Walls” on architectural drawings. Refer to Equipment Plan Notes, note #4 on sheet AE900 Head Wall basis of design. Per Equipment Schedule, item A1065, all Head Walls are Contractor Furnished / Contractor Installed.

94. Please confirm that the existing plumbing riser piping does not need to be relocated.

Response: Refer to plumbing drawings. Riser piping is not indicated to be relocated.

95. Traditional asbestos abatement - 02 82 11, para 1.2 states “The quantities and locations of ACM as indicated on the drawings.” --- But there are no drawings for asbestos abatement work. Please provide detailed asbestos abatement drawings showing locations of work and specify quantities on drawings or in spec sections.

Response: Refer to specification sections 02 82 12 Comprehensive Asbestos Building Survey – 6th Floor and 02 82 13 Comprehensive Asbestos Building Survey – 7th Floor for plans and charts that indicate quantities of hazardous materials.

96. Dwg GI-300, note # 29 states after demolition work has been completed, and before starting any new work, contractor shall provide above-ceiling coordination drawings showing existing conditions overlayed with the work of all trades. coordination drawings shall highlight any perceived conflicts for resolution by the design team. ---- Please confirm this is mandatory as this coordination drawings require Revit 2023 BIM software which is very expensive and requires trained personnel to use it.

Response: The coordination drawings are mandatory for proper above-ceiling coordination. Coordination drawings are not required to be created in Revit 2023 BIM software. They can be created using AutoCAD or other similar drafting software. The intent is to ensure that existing above-ceiling conditions will not conflict with new work and designed ceiling heights.

97. SOW on dwg LS001states the existing building wet-pipe sprinkler system will be modified throughout all heated/conditioned areas of the reconstructed building. ---- But there are no drawings or specs for wet-pipe sprinkler system work. Please provide existing sprinkler drawings and detailed new sprinkler system drawings. Also is fire watch required? Please clarify in detail.

Response: Refer to Fire Protection Drawings: FX001, FX161B, FX161C, FX161D, FX162, FX163B, FX163C, FX163D, FX164, FX171F and specification section 21 13 13 Wet Pipe Sprinkler Systems. Specification Section Attached.

98. Dwg AD101A, Demo keynote # 2 states remove perimeter wall gypsum board down to existing metal studs. Remove gypsum board down to metal studs at column unless noted otherwise. --- Does this mean existing studs will remain? Please confirm. In our experience the existing studs will be damaged and corroded, so better to replace the metal studs/complete framing system as well.

Response: Revise Demolition Key Note #2 on sheets AD101A, AD101B, AD102, AD103, and AD104 to read as follows:

“2. REMOVE ALL ROOM FINISHES. REMOVE FLOOR FINISHES DOWN TO SLAB. PREPARE EXISTING SLAB TO RECEIVE NEW FLOORING. REMOVE PERIMETER WALL GYPSUM BOARD DOWN TO EXISTING METAL STUDS.”

Add General Demolition Note I on sheets AD101A, AD101B, AD102, AD103, and AD104 to read as follows:

“I. REMOVE ALL GYPSUM BOARD AND METAL STUDS AT COLUMN ENCLOSURES WITHIN BOUNDARIES OF THIS PROJECT.”

99. Dwg AD102 states previous use of this room included x-ray / imaging equipment. lead is assumed to be in the walls, door, frame and on the floor. see specifications for removal and disposal procedures. --- There are no specifications for lead removal. Please provide and clarify if this is lead paint removal of lead paint or abatement as there is a big difference in the price.

Response: The lead referenced in that note is assumed to be approximately 1/16” – 1/18” thick lead sheets that were installed for radiation protection. This might be in the form of applied lead sheets or lead-lined gypsum board. Removal and disposal of the lead shall be performed in compliance with federal and local guidelines. Add spec section 13 49 00 Radiation Protection.

100. Please confirm material substitution will be allowed. As this is a federal gov’t project an equal approved product should be allowed.

Response: All products listed by manufacturer name in the contract documents are considered to be the Basis of Design and represent the features, characteristics, and performance required for the product. Contractors may provide other manufacturers’ products provided they have equal features, characteristics, and performance as the Basis of Design product. Note that a few products, such as lock cylinders, are limited to the manufacturer listed to work with existing station products. Per government requirements, all products used on this project shall be maded in the United States of America.

See attached document: K_E FP Sprinkler system SD SP-9.

See attached document: EONJ SCI Unit - 12 24 00 Window Shades 11-22-2023.

See attached document: X211313 (06-2015) Wet-Pipe Sprinkler Systems.

See attached document: EONJ SCI Unit - 13 49 00 - Radiation Protection 11-22-2023.

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