36C24222Q0821 0003 s.pdf

AMENDMENT TO RFQ 36C24222Q0821 0003 Description: Extend Offer Due dates and Update Schedule

Network Contracting Office 02, intents to submit a Request for Quote (RFQ) for certified Diagnostic Medical Physicist support services to conduct Diagnostic Imaging and Nuclear Medicine testing and audits for existing equipment (Radiographic, Fluoroscopic, and Computed Tomography (CT)) on behalf of the Department of Veterans Affairs Bronx VAMC . Contracting has been approved to solicit to all Small Businesses. The RFQ was issued on 06/27/2022. The government intends to award to a fixed price contract in accordance with all terms, conditions, provisions, and specifications of the solicitation.

The period of performance is October 1, 2022 (or date of award) through September 30, 2027. The schedule will consist of four additional ordering periods, resulting in Task Orders issued each year deemed funding is available. The solicitation included instructions to contractors about the offer submission process. In accordance with FAR 52.204-7, System for Award Management, prospective contractors must be registered in System for Award Management (SAM) to be eligible for award;

contractors may obtain SAM information at https://www.sam.gov. The applicable NAICS Code is 541690 Other Scientific and Technical Consulting Services with a Small Business Size Standard of $16.5 million.

The PSC is H165. All offerors are responsible for downloading all documents including amendments at the Federal Business Opportunities website without further notification from the Contracting Officer.

Place of Performance:

Department of Veterans Affairs James J. Peters VA Medical Center 130 West Kingbridge Road Bronx New York 10468

General Description of Services:

The Contractor shall furnish all labor, material, supplies, equipment, and qualified personnel to provide on-site certified Diagnostic Medical Physicist support services to conduct Diagnostic Imaging and Nuclear Medicine testing and audits for existing equipment (Radiographic, Fluoroscopic, and Computed Tomography (CT)). All services will be under the direct supervision of a Board-Certified Medical Physicist. The FDA, and New York State Department of Health require testing of diagnostic x-ray equipment to ensure diagnostic imaging quality, and a safe environment of radiation safety for patients, staff, and visitors. The VA requires that these requirements be satisfied. Contractor shall offer a diverse, multi-modality experienced team of qualified Diagnostic Medical Physicist professionals. In addition, the Certified Diagnostic Medical Physicists is required to complete monitoring and reporting related to Radiation Safety Program. This procurement is being conducted under FAR Part 12 Commercial Items and FAR Part 13 Simplified Acquisitions.

https://www.sam.gov/

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

08/08/2022 none

Department of Veterans Affairs Network Contracting Office 02 1304 Buckley Road Suite 101 Syracuse NY 13212

Department of Veterans Affairs Network Contracting Office 02 1304 Buckley Road Suite 101 Syracuse NY 13212

To all Offerors/Bidders

36C24222Q0821

X x

Extend to 08/11/2022 4:30pm Est.

X 1

This solicitation is IAW FAR Part 12, 13 and 19 for Board Certified Diagnostic Medical Physicist services for equipment testing and annual inspections requested for the Department of Veteran Affairs, James J. Peterson Medical Center. All services shall be conducted onsite at the Bronx VAMC .

1. The purpose of this modification is to extend the Offer Due Date from 08/01/2022 to the new date of 08/11/2022 as as stated in Section 11.

2. Updated Schedule of Healthcare Services. Offerors are only to make changes to Line Item 0001f through 4001f.

Refer to page two for additional instructions for Price quote submission only.

3. A signed copy of this amendment is required to be returned with price quote submission by Offerors.

Kathleen Sciortino Contracting Officer

VA-VHA-SAOC-2019-1257353F

08/08/2022

CONTINUATION PAGE

SCHEDULE OF HEALTHCARE RESOURCES UPDATE:

Section B.2 Schedule of Healthcare Resources Pricing Instructions was erroneously not updated to reflect Line items for Emergency Room 0001f through 4001f. The current instructions stated to use the Unit of Issue of Hours for Line Items f and g, which did not mirror what was reflected in each period of performance.

Current Instructions states: Line Items 0001f-g are to be priced at an hourly rate.

Revised Instructions states: Line Items for Emergency Room 0001f, 1001f, 2001f, 3001f, and 4001f shall remain the same, Quantity 4 and Unit of Issue remains the same using Quarters for each period of performance. Line Item 0001g through 4001g will be priced using an hourly rate only.

NO OTHER LINE ITEMS ARE TO BE CHANGED AND SHALL REMAIN THE SAME AS TO

WHAT WAS SUBMITTED UNDER AMENDMENT 0002.

Offer shall only enter a new unit price and total price for Line Items 0001F through 4001f. All other Line items will be entered as stated above and shall remain the same and unchanged. If the offer does not want to update the schedule, a written response is to be provided to the Contracting Officer stating Revised Scheduled submitted under Amendment 2 shall be used and not other revised schedule will be submitted for evaluation.

36C24222Q0821 0003

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B.2 SCHEDULE OF HEALTHCARE RESOURCES

Department of Veterans Affairs (VA) intends to enter into a single, award, Indefinite quantity contract with an Offeror who provides the best overall quote that is in the best interest to the Government for Board-Certified Diagnostic Medical Physicists services for equipment testing and inspections. The contractor agrees to provide non-personal healthcare resources in accordance with the attached Performance Work Statement (PWS), to furnish to and at the Department of Veterans Affairs, Bronx VA Medical Center, (VAMC) the services and prices specified. The contractor’s Board-Certified Diagnostic Medical Physicists shall cover the range of services specified within the PWS as would be provided in a state-of-the-art civilian medical treatment facility and the standard of care shall be of a quality, meeting or exceeding currently recognized national standards listed within the Policy/Handbook section of the PWS.

The Contractor shall furnish all labor, material, equipment, and personnel to provide Radiation Physicist Services to include radiographic equipment inspection, testing and reporting in support of the Bronx VA Medical Center.

Estimated Period of Performance: October 1, 2022 – September 30, 2027

All services shall be performed on-site at the James J. Peters Medical Center. Any services provided off site shall not be compensated. The services are for one (1) base period with four ordering periods.

Place of Performance:

Department of Veterans Affairs James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx New York 10468

Contract Minimum and Maximum: In accordance with FAR Clause 52.216-22, the overall guaranteed minimum amount $15,000 for the base year only. The overall maximum amount for the life of the contract is $300,000.00. No services shall exceed the maximum allowable.

Pricing Instructions:

The Offeror is instructed to fill in each unit price and total price for each contract period. At the end of Contract Ordering period #4, the offeror is required to complete the summary totals and grand total.

The offeror is instructed to include all price information supporting the services that are lumped into one sum for the Line Items 0001a-f. and remaining option periods. Line Item 0001g through 4001g will be priced using an hourly rate.

Contractor shall provide at a minimum of four (4) board certified Diagnostic Medical Physicist to be vetted in order to provide services through the life of the contract.

For each period of performance, the Government will issue a Task order by the Contracting Officer based on the approved pricing for each Line Item. Task Orders will be issued from the effective date of contract award through the day before the commence date of the next Ordering period. Issuing of Task Orders will accompany the contract modification for each period based on the agreed amounts for each line items.

Task Orders will be issued only by the Contracting Activity Office, NCO 2. At the time of each period of performance option renewal, the CO will issue the Task Order based on the agreed pricing annotated in the Schedule of Healthcare Resources and sent electronically to the Contracted Agency POC identified under Section B, page 4.

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CONTRACT BASE YEAR 1: One (1) year from the date of contract award

LINE

ITEM

Sub- Line Items

DESCRIPTION OF SERVICES QTY UNI

T

UNIT

PRICE

TOTAL

PRICE

0001 CERTIFIED DIAGNOSTIC MEDICAL

PHYSICIST SERVICES FOR EQUIPMENT

TESTING/INSPECTIONS, INCLUDING

EMERGENT TESTING/INSPECTION. Testing shall be conducted IAW the PWS for all pieces of equipment annotated in the Active Equipment List.

0001a Radiology and Radiation Oncology Department Equipment, (Includes all Nuclear Medicine, Ultrasound equipment) – see active equipment listing

4 QTR

0001b Portable – see active equipment listing 4 QTR

0001c Dental Initial, Annual and Testing, Inspection and Reporting -

1 QTR

0001d Operating Room - see active equipment listing 4 QTR

0001e

Urology - see active equipment listing

QTR

0001f

Emergency Room - see active equipment listing

0001g Board-Certified Medical Physicists assistant and or Back-up to RSO Duties that include annual Radiation Safety training requirements identified under section 2.10.8.

ESTIMA

TED:

Hr.

0001h

Research Department – performed only during base year only - see active equipment listing job

BASE ORDERING PERIOD TOTAL: $

ORDERING PERIOD 1: One (1) year commencing on the day following the last day of the base year

LINE

ITEM

Sub- Line Items

DESCRIPTION OF SERVICES QTY UNI

T

UNIT

PRICE

TOTAL

PRICE

1001 CERTIFIED DIAGNOSTIC MEDICAL

PHYSICIST SERVICES FOR EQUIPMENT

TESTING/INSPECTIONS, INCLUDING

EMERGENT TESTING/INSPECTION. Testing

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1001a Radiology and Radiation Oncology Department equipment) – see active equipment listing

4 QTR

1001b Portable – see active equipment listing 4 QTR

1001c Dental Initial, Annual and Testing, Inspection and Reporting -

1001d Operating Room - see active equipment listing 4 QTR

1001e

1001f

1001g Board-Certified Medical Physicists assistant to RSO Duties that include annual Radiation Safety training requirements identified under section 2.10.8

ESTIMA

TED:

ORDERING PERIOD 1 TOTAL: $

ORDERING PERIOD 2: One (1) year commencing on the day following the last day of Ordering Period

LINE

ITEM

Sub- Line Items

DESCRIPTION OF SERVICES QTY UNI

T

UNIT

PRICE

TOTAL

PRICE

2001 CERTIFIED DIAGNOSTIC MEDICAL

PHYSICIST SERVICES FOR EQUIPMENT

TESTING/INSPECTIONS, INCLUDING

EMERGENT TESTING/INSPECTION. Testing

2001a Radiology and Radiation Oncology Department equipment) – see active equipment listing

4 QTR

2001b Portable – see active equipment listing 4 QTR

2001c Dental Initial, Annual and Testing, Inspection and Reporting -

2001d Operating Room - see active equipment listing 4 QTR

2001e

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2001f

2001g Board-Certified Medical Physicists assistant to RSO requirements identified under section 2.10.8

ESTIMA

TED:

ORDERING PERIOD 2 TOTAL: $

ORDERING PERIOD 3: One (1) year commencing on the day following the last day of Ordering Period Two (2)

LINE

ITEM

Sub- Line Items

DESCRIPTION OF SERVICES QTY UNI

T

UNIT

PRICE

TOTAL

PRICE

3001 CERTIFIED DIAGNOSTIC MEDICAL

PHYSICIST SERVICES FOR EQUIPMENT

TESTING/INSPECTIONS, INCLUDING

EMERGENT TESTING/INSPECTION. Testing

3001a Radiology and Radiation Oncology Department equipment) – see active equipment listing

4 QTR

3001b Portable – see active equipment listing 4 QTR

3001c Dental Initial, Annual and Testing, Inspection and Reporting -

3001d Operating Room - see active equipment listing 4 QTR

3001e

3001f

3001g Board-Certified Medical Physicists assistant to RSO requirements identified under section 2.10.8

ESTIMA

TED:

Hr.

ORDERING PERIOD 3 TOTAL: $

ORDERING PERIOD 4: One (1) year commencing on the day following the last day of Ordering Period Three (3)

LINE

ITEM

Sub- Line Items

DESCRIPTION OF SERVICES QTY UNI

T

UNIT

PRICE

TOTAL

PRICE

4001 CERTIFIED DIAGNOSTIC MEDICAL

PHYSICIST SERVICES FOR EQUIPMENT

TESTING/INSPECTIONS, INCLUDING

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EMERGENT TESTING/INSPECTION. Testing equipment annotated in the Active Equipment List.

4001a Radiology and Radiation Oncology Department Equipment, (Includes all Nuclear Medicine, Ultrasound equipment) – see active equipment listing

4 QTR

4001b Portable – see active equipment listing 4 QTR

4001c Dental Initial, Annual and Testing, Inspection and Reporting -

4001d Operating Room - see active equipment listing 4 QTR

4001e

4001f

4001g Board-Certified Medical Physicists assistant to RSO requirements identified under section 2.10.8

ESTIMA

TED:

Hr.

ORDERING PERIOD 4 TOTAL: $

Summary of Period Totals:

Base Ordering Period Total $

Ordering Period #1 Total $

Ordering Period #2 Total $

Ordering Period #3 Total $

Ordering Period #4 Total $ The Contractor shall provide the estimated grand total for all periods of performance listed below.

B.2 SCHEDULE OF HEALTHCARE RESOURCES