36C24222Q0026 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx

NY

10468-3904 36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx

NY

10468-3904 To all Offerors/Bidders

36C24222Q0026 11-16-2021

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

December 6, 2021 At 5:00PM EST X The purpose of this amendment is to:

1-Answers interested vendors questions (See Continuation page).

2-Update the equipment list in the Statement of work (SOW)- (See revised SOW) 3-Extend the offer due date to December 6, 2021 At 5:00PM EST

Rachel Beason Contracting Officer

CONTINUATION PAGE

Manhattan:

Isolation Exhaust Filters Q-Are we just replacing the filters, or are we taking care of maintaining the filtration system?

1. Yes, Blowers and motors should be included Q- Please provide the filter sizes

1. Please attachment D of the Statement of work (SOW).

Kitchen Hood Air Filters:

Q- How Many Range Hoods are on site?

1. The third floor kitchen has a double 40 feet stainless steel canopy, size of filters no available in last service contracts, recommend contractors to take owns measurements to avoid MIS COMUNICATIONS. One exhaust fan located at the 19th floor roof.

Q- How Many filters are there per hood?

1. Possible 16 (+) MRI Chiller Q- Please provide unit information (Make Model Serial #)

1. The MRI/SPS CHILLERS ARE: Daikins M# CH-8-1 AGZ110DHHNN-ER10 S/N STNU150400188 #2 M# AGZ110DHHNN-ER10 S/N STNU150400190 both located at 7 OPC roof.

St. Albans:

1. Please provide a complete Equipment list.

1. The contractor is responsible for the repair and maintenance of the equipment delineated in the SOW.

Brooklyn:

Q- Please provide equipment information (Make, Model, Serial #) for the X-Ray unit as we could not access it during the site visit.

1. Provided in attachment A of the revised SOW.

Q- Are the control systems proprietary?

1. Yes.

Changeout Isolation Rm Exhaust Systems:

Q- Are we responsible for the Exhaust system maintenance (belts, etc.)?

1. The contractor is responsible for the repair and maintenance of the equipment delineated in this scope of services.

Q- Air Balancing: Please provide drawings and specific areas that need to be air balanced.

1. Please reference section 1.5 table for specific areas. As-built record drawings are not available at the time of this solicitation.

Q- Are emergency service calls to be included in this agreement?

1. Yes.

Q-Are coil cleanings to be included in this agreement? Or are they to be made billable? If they are to be included, how many coil cleanings per year would the VA like?

1. Yes, the contractor is responsible for performing the maintenance on the equipment as per the manufacturer recommendation.

Q- Will site provide a storage area for contractor to keep tools and supplies?

1. Storage space my only be available at St. Albans site.

Q- Section 1.4 PM of all equipment list in attachment A including ancillary components associated with the function of these devices. Question. To what extent is ancillary components.? A cooling tower is essential to a chiller as well as the AHU.

1. The contractor is responsible to service the equipment identified in this scope and as per the manufacturer recommendations. Components not delineated within this scope of services are either under a different service contract or being handled in-house.

Q- What equipment on attachment A is under warranty?

1. None for Brooklyn and St. Albans. For Manhattan - The hybrid York or chiller#1 M# YCAL0033EE S/N SAHN463200 AT 7 OPC ROOF. “#2 “S/N SNGM463180463180 “ “

Q- Section 1.4.1 Perform chemical cleaning of condenser.

Question Is this the preferred method of the VA on centrifugal chillers rather than brush cleaning? Additionally, manufacturers recommend cleaning the evaporator every 2 or 3 year will this be required?

1. The contractor is responsible for performing the maintenance on the equipment as per the manufacturer recommendation. Furthermore, the frequency of the service is illustrated in Attachment A, “PM Frequency”.

Q- Section1.4.2 Define the intent of “include but not limited to the following”?

1. The list provided is not intended to be a complete list. The contractor will still need to follow manufacturer recommendation.

Q- Section 1.5 HVAC system testing and balancing (TAB) Question. Please provide the referenced pecification?

1. Please see Attachment B.

Q- Please provide HVAC and piping CAD drawings of each building for estimating?

1. As-built record drawings are now available at the time of this solicitation.

Q- Please provide the facilities policy regarding infection control?

1. The infection control policy is not pertinent to this scope, however, attachment C in the SOW is the ICRA since some of the work tasks might require and ICRA.

Q- IS current contractor performing this work? If so please provide the most recent report.

1. No.

Q- Section 1.1 Unscheduled repairs over 32 hours. Please clarify this section? Will contractor only be paid Davis Bacon wages or the hourly rate submitted with this proposal?

1. No the contractor will not only be paid Davis Bacon wages. Davis Bacon Wages is for repair/service job that exceeds 32 hours. The Price/cost schedule should include Service Contract Act (SCA). Please provide Davis Bacon Wages hourly rate below the Price/cost schedule (page 27)

Q- Section 1.2.1 Work hours contractor shall perform all maintenance that effects the normal operation of the healthcare facility during off peak hours(evenings and weekends. All facilities are 24 hour operations so shutting down a chiller at any time effects the normal operation.

Questions What hours of the day is this work to be performed and on what equipment is in that time frame?

1. Work that impacts the VA normal operations has to be scheduled during off working hours, 1630-0700.

Q- Please clarify this contract excludes all AHU’s, AHU filters, chilled water and condenser water pumps, cooling towers?

1. The contractor is responsible for the repair and maintenance of the equipment delineated in this scope of services.

Q- After looking at the bid. I don't know if you know these two locations where the equipment is old. Do you know if in the future they are going to get replaced please let us. The two locations I am talk about is Manhattan VA and Brooklyn VA.

1. The VA may have some programed projects in the near future, however, this has not been confirmed yet. The vendor is required to bid based on existing conditions.

Q-I had a company attend the walkthrough this morning at St. Albans and upon walking the site he noticed that the equipment list provided does not cover a vast majority of the units. I am inquiring about a correct equipment list? Specifically there were a large number of air cooled chillers and ductless split systems.:

1. The contractor is responsible for the repair and maintenance of the equipment delineated in the SOW, see revised SOW.

Q- Want to reschedule another visit We need to take a either look at this equipment for we could put a bid in.

1. The Government is not planning to reschedule another site visit at this time.

Q- This bid is due on 11-22-2021 17:00 EST how can we put a bid when none of the questions about the equipment have been answered in an amendment. Can you please clarify. Are you extending the due date?

1. All questions are answered via this amendment, the due date is extended to December 6, 2021 at 5:00pm EST.

Q- The site visit at the St Albans is mandatory?

1. No the site visit is not mandatory; but it is highly recommended.

Q- We were unable to make the first two site visits at the Manhattan and St. Albans location. Will we be able to reschedule a site visit for these locations?

1. At this time the Government is unable to reschedule the site visits.

Q- We are very interested in bidding this project however the time frame allotted does not provide us with adequate time to be able to schedule transportation for the Site Visits. Could we schedule one for a different day?

1. At this time the Government is unable to reschedule the site visits.

Q- Wanted to double check the site visit dates. Example: 10/28 is a Thursday not Tuesday.

1. On 10/26/2021 Amendment 0001 to correct the site visit information was posted on Contract Opportunities.

Q- Can you get back to me about this? Please take a look at the Schedule we had. We had someone today at one of your facilities. We want to make sure that the date and the times are correct.

1. On 10/26/2021 Amendment 0001 to correct the site visit information was posted on Contract Opportunities. See Contract Opportunity for solicitation for the site visit information.

NO MORE QUOTATIONS

See attached document: FINAL STATEMENT OF WORK.