Responses to PreBid Requests for Information - Upgrade Audiology _ Eye Clinic Proj. 561A4-18-119.pdf

Responses to Requests for Information for Solicitation No. 36C24222B003 Upgrade of the Audiology and Eye Clinic Project 561A4-18-119

Question 01: Please confirm which service elevator to be used during construction

Response 01: There is no dedicated service elevator. Recommend using the larger elevator facing elevators to the right. (Building I)

Question 02: Please provide route to the assigned loading dock and dumpster location

Response 02: Proceed through hall past the pharmacy to the loading dock. Dumpsters to be located in the contractors staging area West of B-10 & 11.

Question 03: What are the hours to be for performing demolition and discarding debris?

Response 03: Unless requested normal working hours 0700-1530.

Question 04: Is the work schedule 7am to 4pm?

Response 04: 0700 to 1530

Question 05: Is the roll down door to be removed and saved?

Response 05: YES. The contractor to remove and deliver to a location to be determined on site.

Question 06: Please confirm that all existing stored materials and equipment in the space will be removed and broom swept clean by the VA.

Response 06: The area will be cleared by others prior to the NTP. The area will be broom swept.

Question 07: Assigned workers parking area?

Response 07: The Government does not provide designated parking for contractors. Parking regulations will be enforced.

Question 08: Please provide the fire alarm vendor contact information

Response 08: NJACT.com, Alarm & Communication Tech Electronics company Wharton, NJ · (973) 659-3473

Question 09: Please provide a table of contents for the specification book

Response 09: Refer to Attachment #1 for specification table of contents.

Question 10: Please provide details to the prefab booths (what model and manufacturer), is that to be done by GC or by VA?

Response 10: Refer to Attachment #2 for basis of design Audiometric booth product information and installation details. Prefab booth supplied and installed by GC.

Question 11: Due to the plumbing waste lines connecting to existing waste line pipes in the ceiling space below, can you provide a plan of the first floor and confirm we will be able to gain access to these areas to perform the required work.

Response 11: Work in the spaces below may be required to be done on off hours. All areas to be protected.

All ceiling tiles must be put back in place at the end of each day and the areas cleaned. This area is the outpatient clinic and is used extensively.

Refer to Attachment #3 for first floor plan with approximate locations of plumbing fixtures above and proposed routing of new drainage piping.

Question 12: In the specifications 09 06 00 – Schedule for Finishes. Please advise as to which finishes are to be by GC and why some finish sections such as (handrails, bumper guards, etc.)

are listed but the manufacturer, color/finish sections are left blank.

Response 12: Finishes for all new work within scope of project are responsibility of GC. Refer to finish schedule on drawing AS102.

Question 13: Ref. Detail 1/AS103, there is a reference to blackout film to be applied to existing glazing but without any further details or specifications. Please provide a spec to establish the baseline for pricing.

Response 13: Baseline for pricing shall be “3M Blackout Film”. Refer to Attachment #4 for product information.

Question 14: Ref. AS601 – Equipment Schedules. The following equipment is called out for Contractor supply & install but without any further details or specifications aside from the descriptions below. Please provide a spec to establish the baseline for pricing.

a. Mirror, Float Glass, With SS Frame

b. Mirror, Float Glass, ADA Accessible

c. Dispenser, Paper Towel, Sensor, Hands Free

d. Hook, Garment, Double, SS, Surface Mounted

e. Bracket, Television, Wall Backing

Response 14:

a. Mirror, Float Glass, With SS Frame. VA Equipment Description: A high quality 1/4" polished float glass mirror 36X18, framed in a one-piece, bright polished, stainless steel channel frame with 90° mitered corners. All edges of the mirror are protected by absorbing filler strips. Mirror has a galvanized steel back with integral horizontal hanging brackets and wall hanger for concealed mounting. For mounting above single wall mounted lavatories located in toilet areas, Doctors examination offices, etc. May also be used above double lavatories, either wall or countertop mounted, found in restroom areas.

b. Mirror, Float Glass, ADA Accessible. VA Equipment Description: A high quality 1/4" polished float glass mirror with a stainless-steel frame. Frame holds mirror in a tilted position for accessibility and compliance with ADA requirements. Mirror has a galvanized steel back secured to frame with concealed screws with integral horizontal hanging brackets. Mirror shall be approximately 18" wide and 36" high. Other sizes are available.

c. Dispenser, Paper Towel, Sensor, Hands Free. VA Equipment Description: A surface mounted, sensor activated, automatic, roll paper towel dispenser. The unit dispenses a paper towel automatically only when hands are place in position below the dispenser for maximum sanitation and hygiene. May include adjustable settings for sheet length, time delay, and sensor range. Unit is battery operated or with optional AC power adapter.

d. Hook, Garment, Double, SS, Surface Mounted. VA Equipment Description: A surface mounted, satin finish stainless steel, double garment hook. Equipped with a concealed mounting bracket that is secured to a concealed wall plate. For general purpose use throughout the facility to hang various items of apparel.

e. Bracket, Television, Wall Backing. VA Equipment Description: Wall mounted television bracket backing which provides additional support and strength for the installation of the television bracket. Option available for interior or exterior plate and sized for 12” 16” or 24” stud spacing.

Question 15: Please advise on parking and staging location for building 3 during construction.

Please advise on distance and any facility difficulties along the way.

Response 15: The Government does not provide designated parking for contractors. Parking regulations will be enforced.

Question 16: Please advise which elevator and stairway access will be allowed for contractor use during construction work. Please advise on distance and any facility difficulties along the way.

Response 16: There is no dedicated service elevator. Recommend using the larger elevator facing elevators to the right. (Building I)

Question 17: Please advise if there is or will be any new work/installations (civil, HVAC, plumbing, fire alarm, fire protection, electrical, etc.) that will remain in place, which is not represented in the drawings or specs.

Response 17: Do not understand request – all known required work is represented in the drawings and specifications, which include drawing general notes for each trade. Refer to notes #23-24 on sheet M-001, notes #14-15 on sheet E-001, and notes #17-18 on sheet P-001.

Contractor shall allow for relocation of existing utilities within the project area as required for installation of new work. This response does not relieve the contractor of any other duties listed in the general notes.

Question 18: Documents do not specify any details regarding Liquidated Damages. Please advise.

Response 18: There is no available information on liquidated damages for this project.

Question 19: Please confirm that asbestos, lead, and/or hazardous material is not present at all locations under this contract.

Response 19: Confirmed, no known hazardous materials are present.

Question 20: In DN-I/AD100, it is mentioned that LINTELS are to be provided for new & existing Doors, but details of Lintel viz., material and shape of lintel is not provided in drawings.

Please provide details.

Response 20: No decorative lintels scheduled for the project. Framed openings to be built with box beam headers, typ.

Question 21: For wall mounted sound Absorption Panels, mentioned in detail 4 Drawing AS- 103 ad Keynote 2/ drawing S-104, (2” thick acoustical wall panels) no specification is provided in Specification Document. Please provide specifications.

Response 21: In addition to Detail 4 on AS103, please also refer to Finish Schedule, Note 1, on drawing AS102, and Specification Section 062000, Paragraphs 2.1A and 2.3D.

Question 22: Please provide any specified or preferred Fire Alarm Vendors.

Response 22: NJACT.com, Alarm & Communication Tech

Question 23: Please confirm that there is drop ceiling present in the hallway outside of the work area, leading up to both the Electrical and Mechanical Room.

Response 23: Confirmed.

Question 24: Please confirm that the slab base is level throughout the work area.

Response 24: GC to field confirm

Question 25: Please confirm if self-leveling concrete underlayment is required in work area.

Response 25: GC to field confirm. Refer to specifications, leveling is intended for patching purposes only

Question 26: Please confirm that all new Audiology and Eye Clinic Equipment will be purchased and supplied by VA.

Response 26: AS601 lists the equipment responsibilities. A revision to the list for Audiology S336, S337 item F18 to be changed to VA number M0041 supplied by GC and Installed By GC.

Question 27: Please advise if contractor is required to perform air monitoring and how often is contractor required to monitor the air quality? Is third party agency/company required to perform air monitoring?

Response 27: See specification section 01 35 26, paragraph 1.12, section 4.a.4. Contractor is to maintain and monitor negative air pressure relationship within the work site.

Question 28: Bid dates are conflicting, please confirm that the bid submission date is December 16th, 2021.

Response 28: Please review and acknowledge amendment 0001 posted on November 17, 2021 with updated information.

Question 29: During the walk through it was observed that all the demolition is already completed. Please confirm that work shown on demolition plan AD100 is correct.

Response 29: Drawing AD100 indicates demolition required for proposed new work.

Question 30: Please provide a detailed access plan showing the distance from freight elevators, loading dock to site area. There was some confusion with access during the walk through as we met in bldg. 1 and then walked to bldg. 3 from inside.

Response 30: See responses to Questions #1 and #2.

Question 31: Please advise location of staging area.

Response 31: See response for Question #2.

Question 32: Please provide manufacture’s ceiling tile item number for ACT, without this information supply house will not provide us the ceiling tile price.

Response 32: See 09 06 00 Schedule for Finishes, Paragraph 2.9 Division 09 – Finishes, A.

Section 09 51 00 Acoustical Ceilings for manufacturer name and model number.

Question 33: Table of content page is missing from specification book. Please provide the missing page/pages.

Response 33: Refer to Attachment #1 for specification table of contents.

Question 34: Spec section 01 35 26 calls for SSHO, please confirm contractor’s site superintendent can simultaneously perform the duties of SSHO if he possesses the required credentials.

Response 34: Yes, site superintendent may simultaneously serve as the SSHO.

Question 35: Spec section 01 45 00, para 3.4 has extensive requirements for quality control personnel. Please confirm that contractor’s site superintendent can simultaneously perform the duties of SSHO if he possesses the required credentials.

Response 35: Yes, site superintendent may simultaneously serve as the SSHO.

Question 36: Spec section 01 91 00 has extensive requirements for commissioning work. Please confirm VA will hire an independent commissioning agent and it is not contractor’s responsibility.

Response 36: Refer to paragraph 1.8 Commissioning Team for a breakdown of commissioning team members to be appointed by both the contractor and the VA. Part C states that the VA will engage the CxA under a separate contract.

Question 37: Please confirm all the work can be performed during normal work hours.

Response 37: Unless requested otherwise, all work is to be done in normal working hours. Work in the spaces below may be required to be done on off hours to avoid disruption of patients and staff.

Question 38: Who is responsible to provide and install new equipment?

Response 38: See response for Question 26.

Question 39: Plumbing fixture schedule is missing, please provide a detailed schedule.

Response 39: Plumbing fixture schedule is provided on drawing sheet P-501 with tags and descriptions matching those in specification section 22 40 00.

Question 40: Drawing AS102 indicates work for acoustical treatment like prefab flooring system, flooring channel, wall panel system and roof panel system by IAC Acoustics. – Please provide detail specifications for all these products, as without that manufacturer is not able to provide quote/price.

Response 40: See response for Question 10. See Specification Section 13 21 49 and manufacturer’s pre-fabricated sound booth cut sheet and brochure for installation requirements.

Question 41: Please advise if a cementitious self-leveling underlayment is required below the new finish flooring? If yes, then please specify the thickness.

Response 41: See response for Question 25.

Question 42: Will contractor be permitted under written request to work off hours to eliminate interference with the staff and patients due to noise issues?

Response 42: Unless requested otherwise, all work is to be done in normal working hours. Work in the spaces below may be required to be done on off hours to avoid disruption of patients and staff.

Question 43: Who’s the building fire alarm vendor? At the site walkthrough we were told Kistler O’Brien, but when I spoke with them, they told me ACT owns the building system.

Response 43: NJACT.com, Alarm & Communication Tech

Question 44: Is there a specification for the lighting controls? Particularly the occupancy sensors and dimmer switches?

Response 44: Specification section 26 09 23 Lighting Controls is provided in construction documents. This section provides requirements for occupancy sensors under paragraph 1.2.

Dimmer switches are specified under section 26 27 26 Wiring Devices, paragraph 2.3.

Question 45: Is there a specification for the floor box/poke-thru in the conference room per note 2 on E-101?

Response 45: Refer to Attachment #5 for basis of design product information.