36C24221Q1021.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice J059 Automatic Doors Inspection & Maintenance 10468-3904 36C24221Q1021 07-06-2021 4:30pm

EASTERN TIME, NEW YORK, USA

N 811310 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Contract Specialist Evelyn Peguero Evelyn.Peguero@va.gov 914-737-4400

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availiable via email only.

VA New Jersey Health Care System Knollcroft Road Lyons NJ 07939

USA

Evelyn.Peguero@va.gov

COMBINED SYNOPSIS/SOLICITATION –

Automatic Doors Inspection and Maintenance VA NJHCS

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” and FAR 13.5 Simplified Procedures for Certain Commercial Items” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through beta.sam.gov on RFQ reference number 36C24221Q1021.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05 (eff. 03/10/2021), VAAR 2008-28 (eff. 01/27/21).

(iv) This solicitation is an Unrestricted open market solicitation. The associated North American Industrial Classification System (NAICS) code 811310 for this procurement is a small business size standard of $8 Million. The FSC/PSC is J059.

(v) This is a services contract to provide Automatic Door Inspection and Maintenance at the VA New Jersey Health Care System- Lyon VA located at 151 Knollcroft Rd, Lyons, NJ 07939 and East Orange VA at 385 Tremont Ave., East Orange, NJ 07018. The Contractor shall provide clear pricing as the Contracting Specialist will need to distinguish between the varying costs of the procurement in order to determine price reasonableness.

(vi) The required work is as contained below in the Statement of Work.

Statement of Work Automatic Doors New Jersey Health Care System East Orange and Lyons Campus

1. Title: Automatic Doors

2. Background: VA New Jersey Health Care System is requiring full preventive maintenance program to maintain automatic door at the East Orange and Lyons Campus. East Orange consists of two (2) Besam RDB Revolver, four (4) Besam Single Swing Doors and thirty-eight (38) Besam manual sliding doors; eighty-two (82) Automatic Doors. Lyons Campus Consists of forty-four (44) (Large) Roll-up Doors and fifty-nine (59) automatic doors. Emergency repairs services will also be required, on an as-needed callback basis.

3. Scope of Work:

Contractor shall provide full preventive maintenance, including repairs or other actions to correct deficiencies discovered during the yearly preventive maintenance check, and emergency repairs on an as-needed callback basis. This agreement includes any parts, materials and travel time for automatic door service that require replacement due to normal wear and tear or failure (lamps are included). Parts that require replacement due to damage, abuse, neglect, or non-automation failure are not covered under this agreement.

Normal replacement of parts/service is covered under this maintenance contract. New parts are covered (unless otherwise stated) by a one-year limited warranty against failure due to substandard material and workmanship, pursuant to which Vendor’s sole obligation shall be to repair or replace such parts. All other parts are covered by the warranty as stated by the manufacturer.

It is the COR responsibility to notify Vendor if an unsafe condition exists, to disable any door that is operating in an unsafe manner, and to provide Vendor 24-hour written notice of any accident, alteration or change affecting the equipment. Vendor will not be held responsible for any damages, injuries and liability as a result of the VA’s failure to fulfill its responsibilities.

4. Sites:

a. East Orange Campus:

i. Equipment:

· Two (2) Besam RDB Revolver, four (4) Besam Single Swing Doors and 38 Besam manual sliding doors.

· Eighty-two (82) Automatic Doors comprising of one-hundred thirteen (113) Operators in multiple buildings on campus. The automatic doors are from various manufacturers. A list is available from the COR

ii. PM Procedures:

· Quarterly - Revolver: Vendor will schedule four quarterly maintenance visits to be performed in the months of October, January, April and July to inspect, clean, lubricate and adjust the equipment, as well as an American Association of Automatic Doors Manufacturer (AAADM) Certification on all applicable doors at the time of the preventive maintenance visit.

· Semi-Annual – Single Swing Doors: Vendor will schedule two semi-annual maintenance calls to be performed in the month of February and August to inspect, clean, lubricate and adjust the equipment, as well as an AAADM Certification on all applicable doors at the time of the preventive maintenance visit.

· Annual- Automatic Doors: Will take place in October. Check, including but not limited to, adjustments, cleaning, calibration, inspection and certification of operation of the automatic door operators, to insure proper and efficient operation to minimize breakdowns, deterioration or deficiencies. It shall also include repairs or other actions to correct deficiencies discovered during the yearly preventive maintenance check. Contractor shall be responsible for preventive maintenance and repair/replacement of all electrical circuits including the electrical, pneumatic, hydraulic mechanisms/parts, including all parts associated with the VA owned operators.

iii. Equipment location:

· Two Besam Revolving doors, (4) Besam Single Swing Doors – Located in Bldg. 1.

· Eighty-two (82) Automatic Doors comprising of one-hundred thirteen (113) Operators in multiple buildings on campus. The automatic doors are from various manufacturers. A list is available from the COR

Upon arrival to perform service, Contractor to report to Building Maintenance Shop Foreman, Bldg. 1, B-190, Ext. 202075

b. Lyons Campus:

i. Equipment:

· Forty-four (44) (Large) Roll-up Doors comprising of thirty-two (32) Powered and eleven (11) Non-Powered Operators and seven (7) Security Roll-up gates – From different manufacturers list available from the service.

· Fifty-nine (59) Automatic Doors comprising of eighty-two (82) Operators in multiple buildings on campus. The automatic doors are from various manufacturers. A list is available from the COR.

ii. PM Procedures:

· Quarterly- Roll-up Doors: In the months of October, January, April and July.

Check operation, lubricate all rollers, tracks, make adjustments as needed, perform cleaning, calibration, inspection and certification of operation of the automatic door and gate operators to insure proper and efficient operation to minimize breakdowns, deterioration or deficiencies.

· Annual -Automatic doors:

Check, including but not limited to, adjustments, cleaning, calibration, inspection and certification of operation of the automatic door operators, to insure proper and efficient operation to minimize breakdowns, deterioration or deficiencies. It shall also include repairs or other actions to correct deficiencies discovered during the yearly preventive maintenance check.

iii. Equipment location:

Contractor to report to Maintenance & Repair Shop Foreman, Bldg. 15, Room 6, Ext. 4280.

5. Repair Procedures: Vendor will respond to restore equipment into full operation. Service repair calls will be given priority. All service repair calls received prior to 12 Noon will receive same day service. If repairs cannot be completed during normal working hours, it will be at the discretion of the COR to authorize premium charges or determine repairs can be completed on the next normal working day. Calls after 12 Noon will be at the next normal working day unless authorized by the COR for premium charges. Response time is within 24 hours of service call and is covered under this maintenance contract. Emergency repair service during other than normal duty hours must be pre-approved by COR.

Normal/Emergency repairs/service includes service required to repair or restore failed or failing door operators. Repairs will be accomplished by replacement or restoration of component parts or materials that have deteriorated, worn out broken or are unable to perform to current prescribed standards.

6. Hours of Work: All preventive maintenance work to be performed during the hours of 8:00 AM to 4:30 PM, Monday thru Friday excluding Holidays.

7. Reports: Vendor will provide a copy of service report to the COR. Report will include a list of all preventive maintenance checks completed as well as identified problems and/or deficiencies found. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

8. Estimated Period of Performance: 08/01/2021 – 07/31/2022

9. Place of Performance:

East Orange VA 385 Tremont Ave.

East Orange, NJ 07018

Lyons VA 151 Knollcroft Rd.

Lyons, NJ 07939

(vii) The following solicitation provisions apply to this acquisition:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Jun 2020)

The following solicitation provisions apply to this acquisition:

(viii) The provision at FAR 52.212-2, Evaluation—Commercial Items (OCTOBER 2014), applies to this acquisition.

The Government will award a single purchase order contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical capability, past performance and price. All non-price factors (i.e., technical capability, technical proficiency, past performance) when combined are approximately equal to cost or price. Offeror must also meet the terms and conditions of all clauses and provisions. A quote may be determined to be unacceptable/incomplete if required information is missing or if the quote materially deviates from the requirements of the RFQ. All complete proposals will be considered.

The government may consider proposals for a part of the requirement if no acceptable proposals for all of the work are received. The contractor is responsible for stating in the capability statement that their response is for partial work and state which tasks they are providing pricing and supporting documentation for.

Evaluation Factors:

(ix) FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (FEB 2021) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

(x) FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” October 2018 applies to this acquisition.

The following clauses are incorporated into Addendum to FAR 52.212-4,

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

(xi) FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items” (JAN 2021) The following subparagraphs of FAR 52.212-5 are applicable:

(xii) All quoters shall submit the following: one copy of technical capability and pricing, and an additional redacted copy.

All quotations shall be sent ONLY to Evelyn Peguero at Evelyn.Peguero@va.gov This is an Unrestricted open market for Automatic Doors as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 4:30pm on 07/06/2021 at Evelyn.Peguero@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or postal mailed quotes will NOT be accepted.

Request for information (RFI) shall be received no later than 4:30pm on 07/01/2021. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist Evelyn Peguero at Evelyn.Peguero@va.gov.

A site visit has been scheduled for this requirement for 6/24/2021 at 10:00am EST. See attached document for further information and instructions.

All communication shall have RFQ number and requirement title in the subject line.

Point of Contact Evelyn Peguero, Contract Specialist Evelyn.Peguero@VA.gov

NO PHONE CALLS.

See attached document: S04 - Site Visit Conference Agenda Automatic Doors NJHCS June 2021.

See attached document: Wage Determination 2015-4211 Essex County.

See attached document: Wage Determination 2015-4209 Somerset County.

See attached document: Lyons door list.

See attached document: LYONS Auto doors list with Manufacturer.

See attached document: VA East Orange Door List.