P09-SOW_FINAL revision_8_1_21_start date.doc

6/21/2021

Statement of Work Syracuse, New York VAMC Hot Water Boiler Maintenance, Testing, Repair, and Inspection Background: The Department of Veteran’s Affairs, Syracuse VAMC located at: 800 Irving Avenue Syracuse, New York 13210 and The Department of Veterans Donald J. Mitchell Outpatient clinic located at: 125 Brookley Road, Building 510, Rome, NY 13441 is currently seeking: recurring preventative maintenance, recurring inspections, testing, technical support, documentation, and emergency repair by Fulton Boiler Factory Certified technicians on five (5) Fulton Boiler VTG-4000DF and one (1) Fulton Boiler VTG-4000 condensing hydronic boilers and one (1) ModSync boiler controller.

The hot water boiler systems at each Syracuse VAMC owned location provide heating how water used in climate control and building efficiency and are integral to the successful operation of the facility mission. Due to operating cycles and stringent safety protocols, this equipment requires preventative maintenance, frequent inspection, emergency repair, and technical support.

A.

Scope of Work:

1. Contractor shall coordinate monthly Preventative Maintenance (PM) services, one week in advance with the Contracting Officer Representative (COR), or Print Shop personnel.

2. Contractor shall furnish all parts and labor to accomplish the task of preventative maintenance and inspection of Fulton boilers, located at the Syracuse VAMC and Donald J. Mitchell Rome Outpatient clinic. All parts must be Original Equipment Manufacturer (OEM) to prevent any potential compatibility, or functional issues with existing equipment. Contractor call back response time to any request for repair shall be 4 hours or less. Repairs shall be completed within 48 – 72 hours of service call.

3. Contractor shall perform preventative maintenance and inspection on each Fulton boiler shall follow recommendations and frequency outlined in Attachment A, Section 4: Fulton Installation and Operation Manual, Vantage (VTG) Condensing Hydronic Boilers, Standard, Dual Fuel, and Low Emissions Models 2,000,000- 6,000,000 BTU/ HR - VTG-IOM-2018-0828 and Attachment B: OCAMES: Healthcare Engineering Standard ES-2018-001 Low Pressure Steam and Hot Water Boilers: Design and Operation.

4. Contractor shall furnish all parts and labor to accomplish the task of onsite emergency repairs, utilizing OEM parts, to prevent any potential compatibility, or functional issues with existing equipment.

5. Contractor shall test the functionality of the Fulton boiler equipment upon completion of all repairs. If this is a test for repair, the test should ensure that damaged parts have been successfully repaired and all functions including, but not limited to those related to repaired parts, are operational. If this is a test for a routine PM service, inspection, etc., then the test should just ensure that the equipment is functioning within the guidelines of the OEM or the applicable standards contained within Attachment A and Attachment B.

6. Upon completion of service and/or repair, technician shall provide documentation showing repair or service completed, and functionality testing must show unit/units function properly.

7. Technicians performing repair and inspection shall be Fulton Boiler Factory certified. Evidence of current certification shall be provided by contractor.

B.

Emergency Repair Contractor call back response time to any request for repair shall be 4 hours or less. Fulton Factory Certified technician(s) shall be onsite within 24 hours of initial service call requesting service or repair.

C.

Safety Requirements In performance of this contract, safety requirements on federal, state, and local levels must be adhered to. If any discrepancies are found during a Federal, state, or local inspection, the contractor is responsible to service and bring up to date the recommended fix to adhere to whichever guidelines were not met. Additionally, the Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.

D.

Preventative Maintenance, Inspection, and Testing Preventative Maintenance, Inspection and Testing frequencies shall be dictated by and follow the most up to date versions of:

1. Attachment A, Section 4: Fulton Installation and Operation Manual, Vantage (VTG) Condensing Hydronic Boilers, Standard, Dual Fuel, and Low Emissions Models 2,000,000- 6,000,000 BTU/ HR - VTG-IOM-2018-0828.

2. Attachment B: OCAMES: Healthcare Engineering Standard ES-2018-001 Low Pressure Steam and Hot Water Boilers: Design and Operation.

Daily, Weekly, and Monthly testing listed within Attachment A and Attachment B shall be completed by VA staff and not required as part of this contract. All other Preventative Maintenance, Inspection, and Testing listed within these attachments shall be completed and properly documented by the contractor. Preventative Maintenance, Inspection, and Testing documentation shall adhere to layout, form, and structure detailed within Attachment B.

Table 1 (below) lists required Preventative Maintenance, Inspection, and Testing that shall be contractor responsibility.

Table 1:

closures and accessories.

Y

accessories, valves, controls.

Y

flow.

Y

oxygen trim.

6M+

systems.

6M+

damper 6M

testing 6M

NOTE: The preceding safety devices are essential for ensuring the safest possible operation. Any boilers not so equipped must be immediately programmed for retrofit, with priority given to providing two low water cutoffs per boiler and two fuel safety shut off valves per fuel per boiler.

E.

Equipment Listing and Place of Performance

· Four (4) VTG-4000DF boilers and one (1) ModSync boiler controller at:

VAMC Syracuse 800 Irving Avenue Syracuse, NY 13210

· One (1) VTG-4000DF and one (1) VTG-4000 at:

VAMC Rome- Donald J. Mitchell OPC

125 Brookley Road (Building 510)

Rome, NY 13441 F.

Period of Performance Period of Performance (P.O.P.) for this action base year is: 7/1/2021 through 6/30/2022, with the provision of four (4) Option Years. Service and Preventative Maintenance is to be performed at intervals defined by Attachment A and Attachment B, between the hours of 8:00 AM to 4:00 PM, Monday through Friday, excluding Federal holidays as follows:

a.

New Year’s Day b.

Memorial Day c.

Columbus Day d.

Christmas Day e.

Martin Luther King Day f.

Independence Day g.

Veteran’s Day h.

President’s Day i.

Labor Day j.

Thanksgiving k.

Any new federal holidays created by presidential decree The Contractor shall notify the Contracting Officers Representative (COR) a minimum of five (5) working days prior to visiting each location for maintenance and inspection purposes.

Base Year: 08-01-2021 to 07-31-2022

Option Year#1: 08-01-2022 to 07-31-2023

Option Year#2: 08-01-2023 to 07-31-2024

Option Year#3: 08-01-2024 to 07-31-2025

Option Year#4: 08-01-2025 to 07-31-2026 G.

Government Furnished Property

N/A

H.

Other Related Services (Not Included in the Scope of Work) Due to current world affairs, technicians will be required to adhere to safety requirements upon entering the facility, to include the wearing of a face covering and agreeance to undergo health screenings.

I.

Security The Certified and Accredited (C&A) requirements do not apply, and a Security Accreditation package is not required. Technicians will be escorted within the Syracuse VAMC and Donald J. Mitchell Outpatient clinic by Facility Management Services personnel.