36C24220Q0242-001.docx

Environmental Management Service Project Based Cleaning - Blanket Purchase Agreement (BPA) - Statement of Work

Overview:

New York Harbor Healthcare System is requesting project-based cleaning in various areas throughout the healthcare system.

Period of Performance:

Base + 4 Option Years

Locations:

NYHHCS has three main campuses project based cleaning can occur:

New York Campus 423 East 23rd Street New York, NY 10010

Brooklyn Campus 800 Poly Place Brooklyn, NY 11209

St. Albans Campus 179-00 Linden Blvd, St Albans, NY 11425

Expected areas will include but not limited to:

*Areas provided for cost estimate

Frequency:

Project Based Cleaning or a task order when a need arises. No frequency for this contract. When a need arises, the Contracting Officer Representative (COR) will call the Contractor to provide a quote for each task order. Vendor will be called in at least 24 HR in advance before services are required but will also be expected to provide Emergency Responses when needed.

Below are performance standards for each area.

Performance:

Entrance/Reception/Office Areas:

Vacuum carpet, Artwork dusted and glass cleaned, Phones and computers wiped down, Vacuum Carpet, Remove rubbish and replace bin liners, Vacuum all carpets and mats, Dust all horizontal surfaces of desks, chairs, tables and other furniture, Mop all hard floors with disinfectant, Remove cobwebs from front entry and immediate surrounding areas, Remove fingerprints and marks from around light switches and door frames, Clean automatic glass doors inside and out, Spot clean all glass, Polish all brass, stainless steel and bright work, Spot clean walls and painted surface, Collect all rubbish, papers, bottles etc. from front entrance, Ensure all areas are clean & arranged in a tidy fashion prior to leaving, Wipe down door sills – remove all dust.

General Office Areas:

Desks dusted, Carpets Cleaned and vacuumed, Filing cabinets wiped down, Window sills wiped down, Door glass cleaned, Bookcases/book spines dusted, Light fixtures dusted or wiped down, Remove rubbish and replace bin liners, Wipe Window Sills/ Skirting Boards/ Polish Light Switches, Dust/ Wipe all Office Furniture Including Pictures, Clean Doors of Finger Marks, Vacuum/ Dust Sofas, Armchairs, Vacuum Floor Including Under Desks and Chairs, Mop all hard floors with disinfectant, Vacuum Carpet, Wipe down door sills – remove all dust. Strip and Wax floors if requested.

Toilet and Bathroom Areas:

Sink, fixtures and toilets cleaned and sanitized, Toilets and urinals to be cleaned and disinfected on both sides and disinfected/sanitized and wiped dry, mirrors polished, counter tops cleaned and sanitized, soap and towel dispensers wiped down, Mop clean restroom floors with disinfectant, remove rubbish and replace bin liners, clean tiles, shower and polish shower taps, clean glass walls and surfaces, wipe/polish light switches, stock toilet tissue, hand towels, facial tissues, hand soap and feminine hygiene products, Wipe down door sills – remove all dust, Dust partitions, Remove splash marks from walls around basins.

Kitchen/Break Room:

Sink, fixtures and countertops wiped down and sanitized, refrigerator wiped down, microwave wiped down, cabinets dusted or wiped, Wall outlets wiped and sanitized, tables, benches and chairs wiped down, Rubbish emptied, wipe rubbish Bin and change Rubbish Bag.

Elevators and Stairs:

Remove debris from tracks in elevator doors, remove rubbish from all areas, polish all brass and bright work, vacuum all hard floors, Mop all hard floors with disinfectant, Spot clean internal glass in lifts.

Surface Cleaning:

The following surfaces will be cleaned using an EPA registered disinfectant/sporicidal cleaner. Patient monitors, beds and attachments, Reusable table straps, Positioning devices, Patient transfer devices, Overhead procedure lights, Tables and Mayo stands, Mobile and fixed equipment, Storage cabinets, supply carts, and furniture, Light switches, Door handles and push plates, Telephones and mobile communication devices, Computer accessories, Chairs, stools, and step stools, HVAC vents, Trash and linen receptacles. Floors will be dusted and mopped with an EPA registered disinfectant. Floors could be stripped and waxed as requested. Walls will be dusted and wiped with a Hypochlorous Acid solution. (Supplied by the VA)

Terminal/Deep Cleaning: Thorough clean of area to rid of any infectious agents. Follow all Surface Cleaning requirements.

In special sanitation and/or “isolation” situations, the Contractor may be required to wear special protective clothing and shoe covers, which will be supplied by the medical facility. Such items are to remain the property of the Government and shall not be removed from the premises of the medical facility. They will be received, worn, and turned in or disposed of as directed by the COR. All other safety or protective clothing or equipment shall be provided and maintained by the Contractor at the Contractor’s own expense

General Task List

Armchairs dusting and cleaning

Artwork dusted and glass cleaned

Benches and chairs wiped down

Bookcases/book spines dusted

Carpets vacuumed including under desk/chair

Cabinets dusted or wiped

Carpets Cleaned/Shampooed

Clean automatic glass doors inside and out

Clean Doors of Finger Marks

Clean Glass Walls and Surfaces

Clean Tiles

Collect all rubbish

Counter tops cleaned and sanitized

Desks dusted

Door glass cleaned

Dust all horizontal surfaces of desks

Dust partitions

Dust/ Wipe all Office Furniture Including Pictures

Ensure all areas are clean & arranged in a tidy fashion prior to leaving

Restock hand soap, hand sanitizer

Filing cabinets wiped down

Restroom sinks, fixtures, urinals and toilets cleaned, disinfected and sanitized both inside and out

Restock Paper Towels, Toilet Tissue

Light fixtures dusted or wiped down

Mirrors polished

Mop/clean restroom floors with disinfectant

Dust Mop/clean VCT floors

Damp Mop/clean VCT floors with disinfectant

Buff/Burnish/Polish VCT floors

Polish all brass, stainless steel and bright work

Refrigerator wiped down

Remove cobwebs from front entry and immediate surrounding areas

Remove debris from tracks in elevator doors

Remove fingerprints and marks from around light switches and door frames

Remove rubbish and replace bin liners

Remove rubbish from all areas

Remove splash marks from walls around basins.

Soap and towel dispensers wiped down

Spot clean all glass

Spot clean walls and painted surface

Tables

Clean/Dust tables and other furniture

Vacuum/ Dust Sofas

Window sills wiped down

Wipe down door sills – remove all dust

Supplies & Equipment:

VA will provide government furnished equipment and supply. COR will coordinate with EMS supervisor to gain access to supplies needed to perform these duties.

Personnel:

Contractor shall provide site visits to quote out each task order. Contractor to provide supervision/management to inspect and assure job performance of assigned personnel. These site visits must be documented and performed.

Training:

Any contractors that will come on site for install will not need access to VA network. All contractors must comply with VA regulation and complete the following training: “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or use to VA Sensitive Information.”

Reference the attached Handbook 6500.6 Appendix A - Checklist for Information Security in the initiation phase of acquisitions.

The system does not transmit or maintain electronic Protected Health Information. A Manufacturer Disclosure Statement for Medical Device Security (MDS2) form in not applicable.