Combined synopsis Solicitation.pdf

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services

RFQ: 36C24127Q0022 Janitorial Services for NH CBOCs

All interested companies shall provide quotations for the following:

Please provide pricing for the base year and all four option years. Each option-year price shall reflect any anticipated changes in labor rates, material costs, or other factors that may impact performance costs in future years. Vendors shall clearly identify annual price adjustments for each option year to ensure transparency and support a fair and reasonable price analysis.

Line Item

Description Quantity Unit of Measure

Unit Price

Total Price

0001 Janitorial Services for NH CBOCs Period of Performance:

12/01/2026 – 11/30/2027

12 MO $ $

1001 Janitorial Services for NH CBOCs Period of Performance:

12/01/2027 – 11/30/2028

12 MO $ $

2001 Janitorial Services for NH CBOCs Period of Performance:

12/01/2028 – 11/30/2029

12 MO $ $

3001 Janitorial Services for NH CBOCs Period of Performance:

12/01/2029 – 11/30/2030

12 MO $ $

4001 Janitorial Services for NH CBOCs Period of Performance:

12/01/2030 – 11/30/2031

12 MO $ $

TOTAL $ $

Statement of Work

1) Background:

VA Healthcare System Manchester VAMC was officially formed in 1950 and is inclusive of multiple Community-Based Outpatient Clinics (CBOCs) and associated offices. The CBOCs provide routine care to Veterans who either do not require the hospital services or live further some distance from the main hospital facilities.

2) Scope of Work:

a) Contractor shall provide janitorial services described herein at:

i) Portsmouth CBOC Pease International Tradeport, 302 Newmarket Street, Portsmouth, NH 03803-0157-

(1) Contractor will be advised that this is a Military base and there are requirements for entry to the gate. The U. S. Air Force Air National Guard will monitor entry and have strict guidelines for credentials before entering.

ii) Conway CBOC 71 Hobbs Road, Suite 304, Conway, NH 03818-

iii) Tilton CBOC 630 West Main Street, Tilton, NH 13276-approx.

iv) Somersworth CBOC 5 Terrascape Pkwy. Somersworth, NH 03878-1115

3) Period of Performance:

a) December 1, 2026 to November 30, 2027-Base

b) December 1, 2027 to November 30, 2028-Option 1

c) December 1, 2028 to November 30, 2029-Option 2

d) December 1, 2029 to November 30, 2030-Option 3

e) December 1, 2030 to November 30, 2031-Option 4

4) Certification Requirements:

a) Commercial Standard

5) Specific Tasks:

a) Common Terms:

i) CO – Contracting Officer

ii) COR – Contracting Officer’s Representative

iii) CBOC – Community-Based Outpatient Clinic(s)

iv) VAMC - Veteran Affairs Medical Center

b) Areas to be Services:

i) Janitorial: Including, but not limited to outside/inside entrance doors, lobby/reception areas, hallways, all general offices, group rooms, kitchens (to include, but not limited to: floors, counters, sinks), and restrooms.

ii) Estimated Square Footage:

(1) Portsmouth CBOC: approx. 1,994 square ft.

(2) Conway CBOC: approx. 4,000 square ft.

(3) Tilton CBOC: approx. 3,830 square ft.

(4) Somersworth CBOC approx. 8,000 square ft.

c) Cleaning Schedule:

i) All work to be performed during normal business hours of 8:00 am – 4:30 pm, Monday through Friday; NOTE: The CO, COR, & Facilities reserves the right to limit, or otherwise reschedule access to the site for cleaning to allow for meetings and/or other previously unscheduled events. Forty-eight (48) hours’ notice will be given to the contractor for all unscheduled events.

ii) Federal Holidays: Contractor shall not be required to perform services on Holidays.

New Year’s Day 1 January

M L King’s Birthday 3rd Mon. in January

President’s Day 3rd Mon. in February

Memorial Day Last Mon. in May

Juneteenth 19 June

Independence Day 4 July

Labor Day 1st Mon. in September

Columbus Day 2nd Mon. in October

Thanksgiving Day 4th Thurs. in November

Veterans Day 11 November

Christmas Day 25 December

iii) When one of the holidays falls on Sunday, the following Monday shall be observed as a legal holiday by U.S. Government Agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. Also included would be any other day specifically declared by the President of the United States to be a National holiday.

iv) Janitorial Daily Tasks:

(1) Replace/refill all CBOCs provided cleaning supplies, toilet tissue, hand towels, soap/lotion, cleansers, trash liners, etc. as needed ( All extra supplies will be kept in the supply room)

(2) Empty trash and recycling in all areas and replace liners

(3) Move cardboard to dumpster

(4) Sweep and wet mop all non-carpeted floors with hospital approved disinfectant.

(5) Vacuum all carpeted areas.

(6) Clean all floor mats and entries.

(7) Clean and disinfect all rest rooms to include sinks, counters, toilets, and floors.

(8) Clean and disinfect kitchen counters and sink

(9) Clean the inside and outside of windows in reception area.

v) Janitorial Weekly Tasks:

(1) Wax as needed (typically an annual task, but traffic may require more often)

(2) Spot clean all wall defacements, as needed.

(3) Dust all horizontal surfaces including but not limited to: desks, filing cabinets, window ledges, phones, conference tables, and coffee tables. (More often if necessary)

(4) Clean and disinfect all telephones

(5) Remove all cobwebs in all areas

vi) Janitorial Monthly Tasks:

(1) Dust all blinds/window coverings.

(2) Dust and clean all fixtures and office furniture, including cabinets, desks, credenzas, display units, and window ledges.

(3) Dust all picture frames, light fixtures, and ceiling vents.

(4) Vacuum all fabric type furniture; wipe down plastic and leather furniture.

vii) Janitorial Annual Tasks:

(1) Vacuum all heating and cooling vents

(2) Clean the inside and outside of all windows

(3) Clean all window treatments

(4) Steam clean/shampoo all carpeted areas

(5) Wax/buff all non-carpeted floors.

6) Uniform:

a) Contractor staff attire shall present a clean and professional appearance.

b) Contractor staff shall wear uniform shirts that clearly identify the contractor and the employee name as part of their regular attire.

i) If not displayed on the uniform shirt, the employee name may be displayed via a contractor supplied picture identification badge to be worn at all times. A VA-issue badge may replace this requirement.

c) The uniform and attire shall be clean and free of stains larger than ½” in diameter. The uniform shall also not have multiple stains so as to look unclean and unprofessional.

d) Contractor staff uniform and attire may be inspected by the COR or CBOC manager. If advised, articles in violation of this section shall be replaced within 5 business days.

7) Common Use Items:

a) All standard supplies (sanitizers, hand soaps, toilet paper, trash liners, etc.) will be supplied by the VA.

b) Contractor shall always maintain proper amounts of supplies to avoid running out of stock.

c) Any other supplies and or equipment needed that is related to the cleaning of the space are to be furnished by VA (surface cleaners, floor cleaners, window cleaners, gloves, mops, brooms, etc.).

d) Supplies and/or equipment specific to contractor owned equipment are to be furnished by the contractor.

e) Cleaning agents and materials not supplied by the VA shall meet all Federal and VA regulations regarding use.

f) A list of cleaning agents and materials not supplied by the VA shall be submitted to the COR for review by the VA before their use is permitted at any VA facility.

g) Additional Clarification and/or Exclusions:

i) “Red-Bag” medical waste shall be handled by others

ii) Clinical staff are responsible for cleaning/disinfecting the exam tables and lab area

8) Service Standards:

a) Sanitation is an important facet of a multidisciplinary approach to infection control. A continuing program of soil removal that reduces disease vectors and sanitizes surfaces is an integral part of the infection control process. The Contractor shall ensure that VAMCs, CBOCs, and other VA buildings or offices are maintained in a state of cleanliness that fully meets all VHA, Joint

Commission on Accreditation of Healthcare Organizations (JCAHO), and Center for Disease Control (CDC) and Prevention standards.

b) Commercial standards that meet or exceed the standards of Section 8.1 are acceptable.

c) Quality Control:

i) The contractor shall develop and maintain an effective quality control (QC) program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract and shall be delivered with the contractor’s proposal. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

d) Quality Assurance:

i) The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

9) Post-Award Requirements:

a) Post-Award / Kick-Off Meeting shall be scheduled for no later than 5 business days after award. Attendance shall be via telephone and include the CO, COR, and contractor POC and other relevant personnel.

b) The COR shall conduct performance checks. Scheduled checks will be arranged post-award. The COR may also conduct unscheduled performance checks.

c) The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

d) These meetings shall be at no additional cost to the government.

10) Safety:

a) VHA directives require that facilities meet the National Center for Patient Safety, Occupational Safety and Health Administration (OSHA), and JCAHO requirements.

b) The Contractor shall discontinue work in case of emergency or adverse reactions to chemicals or fumes by patients/staff.

c) Contractor shall coordinate with VA's COR (at least 24 hours in advance) before removing any proprietary equipment from VA owned property during the entire period of performance of this contract.

d) The Contractor shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

e) The Contractor shall suspend work anytime it would interfere with normal or emergency facilities operations and notify the COR. If such an instance occurs, the Contractor and COR shall work together to schedule the work outside of normal operating hours.

f) The Contractor shall safeguard and store all tools and equipment.

g) The Contractor shall place physical barriers and warning signage so as to prohibit unauthorized access to area in which work is being performed where such services could present a safety hazard to VA personnel or Veterans.

h) All Contractor equipment shall be operated by employees trained in the proper use of the equipment.

i) All Contractor employees shall be trained in the use and potential hazards of all chemicals.

j) If personal protective equipment is required throughout any aspect of this contract, the Contractor is required to provide it for all employees in accordance with OSHA regulations.

k) Contractor shall ensure that safety precautions are taken when removing proprietary equipment that is electrically powered.

l) Equipment shall meet VA and OSHA safety codes

m) All extension cords used in the performance of this contract shall be commercial grade ground fault circuit interrupter (GFCI) cords. Electrical cords shall not be frayed, or have nicks/cuts in their insulation; and they shall be immediately removed from service and replaced by the contractor should their condition become hazardous.

11) Security:

a) The vendor shall complete and return the require security form within 7 days of receipt.

b) The NCHC form shall include all employees that will need access to the facilities, including alternatives.

c) The vendor shall update the Contracting Officer and COR of any changes to personnel immediately; the security form will be updated accordingly to add or remove access.

d) All vendor employees shall have required security identification displayed at all times when in the facility; noncompliance may result in the offending individual(s) removal from facility.

e) Parking is rigidly controlled throughout the VA Healthcare System. Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the VA Police as needed per facility. Parking by contractors will be regulated in accordance with VA CWM Healthcare System policy memorandum(s).

f) All contractor personnel are subject to inspection of personal effects when entering or leaving the project site.

g) Smoking is prohibited inside/outside any building other than the designated smoking areas.

h) Possession of weapons is prohibited.

12) Documentation:

a) Contractor shall keep documented records of tasks completed each visit for future review.

b) As mentioned in Section 8 C, a separate QASP will be used to evaluate quality standards.

13) Invoicing:

a) Contractor shall submit invoices electronically to the Tungsten Program .

b) The Contractor shall submit the documentation required in Section 12 prior to submitting each monthly invoice as stated above.

14) Reporting:

a) The COR or Office Manager(s) will be the focal Points of Contact.

b) Routine communication between the Contractor and the Government will be through the COR.

c) The COR and Office Manager(s) may go over areas of concern as needed.

d) Repeated concerns that go unaddressed shall be escalated as needed.

e) The COR or the CBOC Manager shall determine cleanliness after each cleaning. The CBOC Manager will review the cleaning checklists and notify the COR of any discrepancies. The CBOC Manager may communicate directly with the janitorial staff regarding special instructions or to convey relevant information within the terms of the contract.

f) The Contractor’s Project Manager will be available to address areas of concern as needed when directed by the Contracting Officer.

g) The COR will be identified by separate COR Delegation Memo. The memo of designation issued to the COR details the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

(END OF STATEMENT OF WORK)

The purchase order/contract anticipated period of performance is: 12/01/2026 – 11/30/2027.

Place of Performance:

• Portsmouth CBOC Pease International Tradeport, 302 Newmarket Street, Portsmouth, NH 0380

• Conway CBOC 71 Hobbs Road, Suite 304, Conway, NH 03818

• Tilton CBOC 630 West Main Street, Tilton, NH 13276

• Somersworth CBOC 5 Terrascape Pkwy. Somersworth, NH 03878

(START OF CLAUSES)

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial

Services” MAR 2023

RFQ Offer’s must include:

i) SDVOSB Certification.

ii) Offeror name, address, phone number, UEI Number, and Point of Contact.

iii) Prices posted from this Combined Synopsis solicitation on page 2.

iv) Complete price breakdown.

v) Corporate Experience.

vi) Technical Approach Plan.

vii) Capability Statement.

viii) Three References.

2. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

3. FAR 52.252-1, “Solicitation provisions incorporated by reference”, FEB 1998 - This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

4. FAR 52.204-7, “System for award management”, OCT 2018 http://acquisition.gov/comp/far/index.html

5. FAR 52.204-16, “Commercial and government entity code reporting”, AUG 2020

6. FAR 52.222-90, “Addressing DEI Discrimination by Federal Contractors (APR 2026)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications– Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” DEC 2022

• ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

• FAR 52.252-2 “Clauses incorporated by reference”, FEB 1998. - This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

• FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023)

• FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements (JAN 2017)

• FAR 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011)

• FAR 52.204-13, “System for award management maintenance”, OCT 2018

• FAR 52.204-18, “Commercial and Government entity code maintenance”, AUG

• FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

(NOV 2015).

• FAR 52.217-8, Option to Extend Services (NOV 1999)

• FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000)

• FAR 52.219-8, Utilization of Small Business Concerns. (JAN 2025) (DEVIATION

NOV 2025)

• FAR 52.219-14, Limitations on Subcontracting. (OCT 2022) (DEVIATION NOV

2025)

• FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor

Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018)

(DEVIATION NOV 2025)

• FAR 52.232-40, “Providing accelerate payments to small business subcontractors”, MAR 2023 https://www.sam.gov/portal

• FAR 52.233-3, Protest After Award (AUG 1996)

• FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)

• VAAR 852.201-70, Contracting Officer’s Representative (DEC 2022)

• VAAR 852.203-70, “Commercial Advertising”, MAY 2018

• VAAR 852.204-70, Personal Identity Verification of Contractor Personnel (MAR

2026)

• VAAR 852.215-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small

Business evaluation factors”, (JAN 2023) ( DEVIATION)

• VAAR 852.215-71, “Evaluation factor commitments”, (OCT 2019)

• VAAR 852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled

Veteran-Owned Small Businesses (JAN 2023) (DEVIATION)

• VAAR 852.219-75, “VA notice of limitations on subcontracting—Certificate of compliance for services and construction”, Jan 2023

As prescribed in 819.7011(b), insert the following clause:

VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE

OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [X ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.

Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in https://www.va.gov/oal/library/vaar/vaar819.asp#8197011b https://www.acquisition.gov/far/2.101 https://www.acquisition.gov/far/19.102 https://www.va.gov/oal/library/vaar/vaar852.asp#85221973 https://www.va.gov/oal/library/vaar/vaar852.asp#85221974 the SBA certification database as set forth in 852.219- 73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [ ] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2)The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States.The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C.

645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b)The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the https://www.va.gov/oal/library/vaar/vaar852.asp#85221973 https://www.va.gov/oal/library/vaar/vaar852.asp#85221973 https://www.va.gov/oal/library/vaar/vaar852.asp#85221974 https://www.va.gov/oal/library/vaar/vaar852.asp#85221973 https://www.va.gov/oal/library/vaar/vaar852.asp#85221974 information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c)The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d)Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract.I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:________________________________________ Printed Title of Signee:_________________________________________ Signature:__________________________________________________ Date:_____________________ Company Name and Address:______________________________________

• VAAR 852.232-72, “Electronic Submission of Payment requests”, NOV 2018

• VAAR 852.242-71, “Administrative contracting officer”, OCT 2020

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

• 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) (31 U.S.C. 6101 note).

• 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C.

644).

• 52.219-28, Post Award Small Business Program Representation (MAR 2023) (15 U.S.C. 632(a)(2)).

• 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

• 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29

U.S.C. 793).

• 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter

78 and E.O. 13627).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

• 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records - Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

https://www.acquisition.gov/far/part-4#FAR_Subpart_4_7 https://www.acquisition.gov/far/part-4#FAR_Subpart_4_7

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and

(d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial products and commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

• 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

• 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, or the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions).

• 52.219-8, Utilization of Small Business Concerns (JAN 2025) (DEVIATION NOV 2025) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

• 52.222-35, Equal Opportunity for Veterans (JUN 2020) (DEVIATION NOV 2025) (38 U.S.C. 4212).

• 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020)

(DEVIATION NOV 2025) (29 U.S.C. 793).

• 52.222-37, Employment Reports on Veterans (JUN 2020) (DEVIATION NOV 2025) (38 U.S.C. 4212)

• 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (DEVIATION NOV 2025) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

• 52.222-41, Service Contract Labor Standards (AUG 2018) (DEVIATION NOV 2025), (41 U.S.C. chapter 67).

• 52.222-50, Combating Trafficking in Persons (NOV 2021) (DEVIATION NOV 2025) (22 U.S.C. chapter 78 and E.O. 13627).(B) Alternate I (MAR 2015) (DEVIATION NOV 2025) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

• 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment – Requirements (MAY 2014) (41 U.S.C. chapter 67).

• 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services – Requirements (MAY 2014) (DEVIATION NOV 2025) (41 U.S.C. chapter 67).

• 52.222-54, Employment Eligibility Verification (MAY 2022) (E.O. 12989).

• 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (DEVIATION

NOV 2025) (E.O. 13706).

• 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232-40.

(2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.

(END OF CLAUSES)

(START OF PROVISIONS)

• FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial

Services”, (SEP 2023) (DEVIATION OCT 2025)

• FAR 52.252-1, “Solicitation Provisions Incorporated by Reference”, FEB 1998

• FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence

Certain Federal Transactions. (SEP 2024)

• FAR 52.204-7, “System for Award Management”, (OCT 2018) (DEVIATION NOV

2024)

• FAR 52.216-1, “Type of Contract”, (APR 1984) (DEVIATION NOV 2025)

• FAR 52.229-11, “Tax on Certain Foreign Procurements – Notice and

Representation”, (JUN 2020) (DEVIATION SEP 2025)

• VAAR 852.209-70, “Organizational Conflicts of Interest”, OCT 2020

• VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (SEP 2018)

• VAAR 852.233-71, Alternate Protest Procedure (SEP 2018)

• FAR 52.212-2, “Evaluation-Commercial Items”, OCT 2014

(END OF PROVISIONS)

All quoters shall submit the following: Price, Technical, and Past Performance

All quotes shall be sent to the Contract Specialist, Philip Silva, Philip.silva1@va.gov.

The award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

mailto:Philip.silva1@va.gov

The following are the decision factors: Price, Technical, and Past Performance.

1. Price:

a. Complete line items on Page 4 of this solicitation, which will be completed by the offeror.

b. Price submissions must include totals for each line item, each option year, and an overall total evaluated price.

c. Pricing must reflect the full scope of work defined in the SOW, including labor, supplies, chemicals, equipment, supervision, and all other costs necessary to perform floor-care services.

d. Price will be evaluated for completeness, reasonableness, and understanding of the requirement. Quotes that omit required pricing elements or do not provide year-by-year breakdowns will be rated Unacceptable.

2. Technical: The Government will evaluate the offeror’s quotation on an

Acceptable / Unacceptable basis to determine whether it meets all minimum technical requirements described in the Statement of Work (SOW). To be rated Acceptable, the offeror must meet every measurable standard below:

a. Corporate Experience – Measurable Standards

• Offeror provides at least one janitorial services project within the last 4 years of similar scope and complexity.

• Experience demonstrates successful performance in occupied commercial, healthcare, or administrative facilities.

• Experience shows the ability to perform recurring cleaning services consistent with the SOW.

b. Technical Approach – Measurable Standards

• Offeror describes procedures for routine janitorial services, including restroom cleaning, trash removal, dusting, vacuuming, mopping, and disinfection.

• Offeror provides a staffing and scheduling plan sufficient to meet SOW

• Approach includes quality control and safety procedures.

c. Capability Statement – Measurable Standards

• Capability statement demonstrates the ability to perform all required janitorial services.

• Identifies available staff, equipment, and supervisory oversight.

• Confirms the ability to meet all SOW performance, safety, and quality

d. 52.212-2 Signing VAAR clause 852.219-75. Failure to will result in your quote being voided and not considered for award.

3. Past Performance: The offeror must have experience by providing the following:

a. Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. Refer to Past

Performance sheet in section D. References must include contact information, brief description of the work completed, and contract # (if relevant). References may be checked by the Contracting Officer to ensure your company has complied with prior requirements, responded to issues and performed in accordance with the SOW.

b. Past performance information may also be obtained from other sources available to the Government to include, but not limited to, Past Performance Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontracting Reporting System (eSRS), or other databases.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Submission of questions shall be received not later than 10/21/2026 at 10:00 AM EST and e-mail sent to Philip.Silva1@va.gov.

Submission of your response shall be received not later than 11/03/2026 at 10:00 AM EST and e-mail sent to Philip.silva1@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Not accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

mailto:Philip.Silva1@va.gov

Point of Contact:

Philip Silva Philip.silva1@va.gov