36C24126Q0293_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Connecticut VAMC NCO 1 Contracting Office 555 Willard Avenue Newington, CT 06111

POINT OF CONTACT*

Contract Specialist Janice Jones janice.jones@va.gov

PLACE OF PERFORMANCE

Togus VAMC

1 VA Center

Augusta ME

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

COMBINED SYNOPSIS_CAPTUS 4000e THYROID UPTAKE SYSTEM - BRAND NAME ONLY_ 100% SDVOSB SET-ASIDE Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06 effective 10-01-2025.

This solicitation is designated as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. To be considered for an award, all potential offerors must include a letter of authorization from an Original Equipment Manufacturer (OEM). This letter must confirm that the offeror is an authorized distributor of that manufacturer’s products. Failure to include this letter of authorization with the quotation will result in the elimination of the offeror from consideration for the contract.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1000 employees. The FSC/PSC is 6515.

The VA Maine Healthcare System (Togus) requires a comprehensive Nuclear Medicine Measurement System for thyroid uptake measurements, bioassays, wipe tests, quality control testing, and other related functions in the Nuclear Medicine department. The Captus 4000e Thyroid Uptake System manufactured by Mirion Medical (Capintec), Inc. meets all technical requirements identified by the service.

All interested companies shall provide quotations for the following:

One day of on-site training and installation expenses included airfare, hotel, meals, and car rental.

STATEMENT OF WORK

For Procurement of Captus 4000e Thyroid Uptake System For VA Maine Healthcare System (Togus)

1. Background The VA Maine Healthcare System (Togus) requires a comprehensive Nuclear Medicine Measurement System for thyroid uptake measurements, bioassays, wipe tests, quality control testing, and other related functions in the Nuclear Medicine department.

2. Objectives The primary objectives of this procurement are:

2.1 To acquire the Captus 4000e Thyroid Uptake System made by Mirion/Capintec with integrated DICOM interface, custom protocol capabilities, automated QA testing, and ergonomic mobile stand.

2.2 To enable accurate thyroid uptake measurements, wipe tests, and quality control processes for radiopharmaceuticals used in diagnostic imaging procedures.

2.3 To interface the system directly with the hospital information systems for transfer of patient data, test results and QC records.

3. Description of Requirements

3.1 The contractor shall provide one (1) Captus 4000e Thyroid Uptake System (Part # 5430-30152) including:

- 20" all-in-one color touchscreen computer

- Articulating arm with wide range of motion

- Medical grade counter top and storage shelf

- 1" lead shielded well detector

- Integrated DICOM interface software

- Custom protocol software

- Ergonomic mobile stand

- All required hardware, accessories and manuals

3.2 The system shall have a fully integrated DICOM interface (Part # 5430-00007) to communicate and transfer data with the VA's hospital information systems.

3.3 One (1) Neck Phantom (Part # 5230-0038) for thyroid uptake measurements shall be provided.

3.4 The contractor shall provide on-site training to medical staff on proper operation and use of the system.

4. Deliverables and Schedule

4.1 All equipment and components specified in Section 3 shall be delivered within 90 days after award.

4.2 On-site training shall be completed within 2 weeks after installation.

5. Other Requirements

5.1 All equipment shall be new and not refurbished, remanufactured or discontinued models.

5.2 The contractor shall provide a minimum 1-year warranty on the entire system.

5.3 The contractor shall provide technical support and availability of spare parts/consumables for at least 7 years after delivery.

6. Qualifications The contractor shall have experience in supplying, installing and providing training for similar thyroid uptake/nuclear medicine systems to VA hospitals or other major healthcare facilities.

END OF STATEMENT OF WORK

Delivery shall be provided no later than 45 days after receipt of order (ARO).

Place of Performance/Place of Delivery

Togus VAMC 1 VA Center Augusta, ME

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1 “Instructions to Offerors–Commercial Items” (DEVIATION OCT 2025)

· Award shall be made to the OEM-authorized SDVOSB Class distributor/quoter, who holds whose quotation, is determined to be the lowest price.

· The respondent must be verifiable as a SDVOSB in SAM and on the SBA (Small Business Administration) SBS website.

· All other quoters not authorized by the OEM to distribute the Captus 4000e Thyroid Uptake system required will not be considered.

· Distributors will need to submit a LOA (Letter of Authorization) from Mirion Medical (Capintec), Inc. designating that distributor as an authorized distributor for the required products.

· No substitutions.

2. FAR 52.212-2 (DEVIATION OCT 2025) The government will evaluate information based on the following evaluation criteria:

(1) Full capability to supply all Line-Item requirements listed above, at the lowest price.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2025)

The following subparagraphs of FAR 52.212-5 (JAN 2025) are applicable:

· 52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-50, 52.223-1 (MAY 2024) (DEV FEB 2025); 52.223-10 (MAY 2024) (DEV FEB 2025), 52.223-23 (MAY 2024) (DEV FEB 2025), 52.223-18, 52.225-13, 52.232-33.

VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/ parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause)

VAAR 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS— INFORMATION TECHNOLOGY MAINTENANCE ALLOWING OTHER-THAN-NEW PARTS (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/ parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer.

Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (AUG 2025): Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (DEVIATION OCT 2025) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

Or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary.

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different the mailing address;

(8) A completed copy of the representations and certifications Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically).

(b) Submission of Quotes (cont’d):

(9) Acknowledgment Request for Quotation amendments;

(10) Past performance will not be considered in simplified acquisition procurements.

(11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9) and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes unless another time period is specified in an addendum to the solicitation.

(d) Product samples. NA

(e) Multiple Quotes. Quoters are requested to submit one (1) quote presenting the best discounted price for the required Captus 4000e Thyroid Uptake System.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 12:00 PM, local time, for the designated Government office on the date that quotes are due. (Time specified is 03-27-2026 at 12:00 p.m. (EDT))

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms and the discounted price. All service packages from OEM are set per OEM Part Number. The Government may reject any or all quotes if such action is in the public’s best interest.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) NA: Applies to DoD.

(3) NA: Applies to DoD.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).)

· The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoter's name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable.

· The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity.

· If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

(End of Provision)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than March 27, 2026 @ 12:00 p.m. EST at janice.jones@va.gov .

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Government Point of Contact:

Contract Specialist Janice Jones janice.jones@va.gov U.S. Department of Veterans Affairs Connecticut VAMC 555 Willard Avenue Newington, CT 06111

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold Acquisition Plan Action ID: CAPTUS 4000e THYROID UPTAKE SYSTEM 36C241-26-AP-1916

1. Contracting Activity:

Department of Veterans Affairs, VISN 01, Togus Medical Center, 1 VA Center, Augusta, Maine 04330

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Nuclear Medicine Department at the VA Maine Healthcare System requires a comprehensive Nuclear Medicine Measurement System capable of performing thyroid uptake tests, bioassays, wipe tests, and quality control testing. The Captus 4000e Thyroid Uptake System manufactured by Capintec (Mirion Technologies) meets all technical requirements identified by the service.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Captus 4000e provides proprietary, integrated features not available in competing systems, including:

· Integrated DICOM interface

· Custom protocol capabilities

· Automated quality assurance testing

· Dedicated ergonomic stand designed specifically for the system

The Biodex Atomlab 960 system, the closest comparable product, lacks automated QA capabilities and does not provide required bioassay tracking or reporting. Use of the Atomlab system would require additional physicist support to conduct manual QA procedures, leading to higher cost and operational inefficiency for the government. The Captus 4000e is considered the industry standard and is deployed widely across nuclear medicine clinics nationwide.

4. Description of market research conducted and results or statement why it was not conducted:

· Capintec (Mirion Technologies) is the sole manufacturer of the Captus 4000e system.

· The system was formerly on FSS Schedule GS07F0524V, which expired in September 2024; no current federal contracts list this model.

· Review of ADDS UP procurement history identified two products commonly acquired: the Captus 4000e and the Biodex Atomlab 960. Technical review confirms the Atomlab model does not meet required automated QA or integration functions.

Based on this research, only the Captus 4000e satisfies all clinical, operational, and regulatory requirements without requiring additional resources.

Contracting Officer's Certification: Purchase is approved in accordance with FAR 13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Title: Contracting Officer

Revision: 02 Effective Date: 12/30/2025

Combined Synopsis/Solicitation Notice