P03_SSJ MJC_Redacted.pdf

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID# 36C241-26-AP-0901

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($350K)

Acquisition Plan Action ID:36C241-26-AP-0901

1. Contracting Activity: Department of Veterans Affairs, VISN 1, Boston Healthcare System

(BHS) Jamaica Plain campus, 150 South Huntington Ave, Boston, MA 02130.

2237: 523-26-1-7441-0020

2. Brief Description of Supplies/ Services required and the intended use/Estimated

Amount: Request for a firm fixed price purchase of a one-year software license from ELEKTA for their Mosaiq radiation therapy software.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Elekta Mosaiq was in use in Radiation Therapy, Jamaica Plain for five-years ending in July 2025. The end user will begin using another software package in 2026, but it was determined that the Elekta software must be available while the staff is learning the new program. This software is utilized with our linear accelerator to ensure accurate delivery of a precise dose of radiation for the treatment of cancer. The software also: facilitates procedure management, 3D visualities of the treatment site, scheduling, and sends treatment data to the patient’s electronic medical record. Additionally, there are five years of legacy records that may not fully convert to the new format and ELEKTA’s software must be available to assist with the records conversion.

Elekta utilizes IntelliMax remote system support, Elekta’s own proprietary remote support and diagnostic service tool, utilized by Elekta Care Community to complete system diagnostics, monitor device and installed software, and reports on system performance and statistical trends. Additionally, as the sole OEM provider of this equipment, parts and service in the United States, all parts and labor will be acquired from Elekta. Only Elekta technicians are able to service the equipment.

4. Description of market research conducted and results or statement why it was not conducted: Searches were conducted on Sam.gov, DSBS, AddsUp, FPDS, and SCMC utilizing NAICS 513210 and keyword “Elekta” and “Mosaiq” and no results were displayed other than LB OEM Elekta. Contact was made with Elekta Rep Kristen Garfield, Healthcare Sales Director, and it was confirmed they are the sole provider of this software and service and provided a sole source letter which is on file.

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# 36C241-26-AP-0901

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR 6.103- 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Manasés Cabrera Date Contracting Officer

MANASES CABRERA Digitally signed by MANASES CABRERA Date: 2025.11.26 07:00:28 -05'00'

Elekta Inc. | 400 Perimeter Center Terrace, Suite 50 | Atlanta, GA 30346 | USA Phone: +1 770.300.9725 | Fax: +1 770.448.6338 | www.elekta.com

August 8, 2025

VA Medical Center Boston 150 S Huntington Avenue Boston, MA 02130-4817

Re: Sole Sourcing Confirmation

Elekta has continuously strengthened its marketplace reputation by not only developing world-class solutions, but also by acquiring companies with complementary best-in-class technology.

Since 1996, such acquisitions have included Philips Medical, 3D Line, IMPAC Medical Systems, Computerized Medical Systems (CMS), Medical Intelligence and Resonant Medical.

Please accept this letter as confirmation that Elekta Inc. is the sole source provider for MOSAIQ software and services.

Should you have any questions or require further informaiton, please do not hesitate to contact me.

Best Regards, Cynthia Carter Director, Contract Administration