36C24125Q0252_1.docx

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

VA Connecticut

950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Shawn Lawrence Shawn. Lawrence@va.gov david.valenzuela2@va.gov 203-932-5711

PLACE OF PERFORMANCE

Leeds MA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-02; January 3, 2025. The most recent Federal Acquisition Circular can be found at Acquisition.gov.

This solicitation is set-aside for SDVOSB competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561730, Landscaping Services, with a small business size standard of $9.5 Million.

The FSC/PSC is F014, Natural Resources/Conservation – Tree Thinning.

The Edward P. Boland Veteran Affairs Medical Center (VAMC) is seeking a contractor to remove nine(9) trees and grind stumps to six (6) inches below grade.

All interested companies shall provide quotations for the following:

Supplies/Services

Performance Work Statement 1 Overview General Intent The Contractor shall provide professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to remove nine (9) trees and grind stumps to six (6) inches below grade.

All work must adhere to VHA, OSHA, EPA, and Mass DEP standards.

Contract Specific Requirements After award, but prior to the start of any field work, the contractor shall contact the contract point of contact (POC) (e.g. Contracting Officer’s Representative, COR) to review proposed methods and plans for the completion of the work.

Please note the bidding requirements related to this solicitation to ensure the following requirements are met.

The following shall be performed:

1. Contractor is responsible for ensuring their personnel wear all required personal protective equipment (PPE). Contractor may utilize VA PPE supplies if they are appropriate for the onsite personnel, but the contractor is ultimately responsible for ensuring proper fitting PPE is available for its personnel and the VA shall not be liable for deficiencies or work stoppage resulting from PPE issue.

2. Contractor shall have training records and relevant certifications for JCI equipment for all on-site personnel.

General Scope Items The following is a list of general scope considerations:

1. All field work shall be scheduled at least 3 business days in advance with POC/COR.

2. The site shall be left clean of all debris and hazardous materials daily.

3. Submit, to the COR product data and work plan for all materials prior to utilization.

Site Access and Management Requirements The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, transport, and inspection, to meet the requirements of the project.

The contractor must have the following additional requirements before working on site:

1. Contractor badge, if issued, must be obtained and visibly worn by contractor or representative at all times while on campus.

These requirements are applicable to all contractor employees and subcontractors working in and around campus building unless stated otherwise by COR. The contractor is ultimately responsible for the behavior of employees and subcontractors.

Any waste generated shall be properly disposed of and documented by the contractor.

Questions or concerns shall be addressed with the COR.

2 Proposed Schedule All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the COR:

08:00-16:00h Monday through Friday Off-hour work for activities impacting normal operations or scheduling conflicts are generally 17:00-06:00 Monday- Friday and anytime Saturday and Sunday.

Holidays excepted unless other times are arranged in advance and approved in writing by the COR.

3 Bidding Requirements Contract line items shall be bid as follows for a 1-year period:

1. Unit price per tree for cutting, removal and stump removal to a min distance of six inches below grade.

Parking Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the COR when necessary.

Storage of Equipment and Materials The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. Additionally, a contractor trailer is NOT permitted for this contract. The Contractor should schedule delivery of materials to limit the amount of storage space and time. The warehouse CANNOT accept, or store, deliveries associated with a contract and not purchased directly by the VA (i.e. no drop-shipping contract supplies).

Debris Removal The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by COR) from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

Site Utilities In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 14 calendar days in advance) and approved by the VA COR. All utility shutdowns must be reviewed and approved by the VA.

4 Material and Workmanship Quality All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the COR. This includes work performed by subcontractors.

The contract period of performance is 03/01/2025 – 02/28/2026.

CONTRACT REQUIREMENTS

Contract shall be a firm and fixed price.

Provide one-year warranty on all work.

Any changes in the contract shall be brought to the attention of the Contracting Officer. The Contracting Officers Representative (COR) does not have authorization to modify the contract.

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services”

· FAR 52.217-9, “Option to Extend the Term of the Contract”

The following subparagraphs of FAR 52.212-5 are applicable:

52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020), 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023), 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021), 52.219-28, Post Award Small Business Program Representation (FEB 2024), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-26, Equal Opportunity (SEP 2016), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021), 52.222-41, Service Contract Labor Standards (AUG 2018), All quoters shall submit the following:

1. Questions: Any questions must be submitted in writing no later than Friday 21 February 2025 at 3:00 PM EST. Answers to the questions will be posted by the following week.

2. Quote: Offeror shall provide a quote using the Line item 0001 table above. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

All quotes shall be sent to the Contract Specialist, Shawn Lawrence at Shawn.Lawrence@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Price: Quotes will be compared by price.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Work in a timely efficient manner.

1. Contractor shall provide specification sheets for proposed equipment and include within the solicitation response.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 21 February 2025 at 3:00:00 PM EST. All quotes shall be emailed to Shawn Lawrence at Shawn.Lawrence@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact: Shawn Lawrence, Shawn.Lawrence@va.gov Please see attachment labeled “Combined Synopsis-Soliciation”.

Effective Date: 03/15/2023 Revision: 01