36C24119Q0079-0005000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 02-11-2019 518-19-2-4815-0010

NONE

Department of Veterans Affairs Network Contracting Office 1 Contracting Officer (90c) 830 Chalkstone Avenue Providence RI 02908 Mercedes Blanton, (401) 455-4904 or Mercedes.Blanton@va.gov Department of Veterans Affairs Network Contracting Office 1 Contracting Officer (90c) 830 Chalkstone Avenue Providence RI 02908 To all Offerors/Bidders

36C24119Q0079 12-18-2018

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 10:00 AM, 02/21/2019 See CONTINUATION Page 518-3690162-4815-856700-2542 0100C10Z4 X The above referenced solicitation in block 9A for Solid Waste and Recycling Services for the VA Bedford Medical Center located in Bedford, MA is hereby modified as follows:

1. Vendor questions and Government answers are listed below.

2. Questions are in BLACK and answers are in RED.

3. Site visit was Wednesday, 2/6/19 at 10am, attached are the attendees and brief description of the visit.

4. The Performance Work Statement and Price/Cost Schedule have been revised.

5. Please note the award date will be 3/27/2019 and services will begin 4/10/2019 (two weeks for setup).

6. Solicitation due date has been extended by 7 days now due on February 21, 2019 no late than 10am.

7. Last day for questions is Thursday, February 14, 2019 no later than 1pm.

CONTINUATION PAGE

1. Question: Amendment 004 refers to a QASP being added. Section e. Reads:

E. QUALITY ASSURANCE: The Government will investigate complaints from Bedford VA. All information received will be provided either verbally and/or in writing to the contractor for appropriate action. See section D, Quality Assurance Surveillance Plan.

Within the amendment the QASP is discussed in section D.2. Will this replace D.2 in the original solicitation? That section refers to past performance?

Answer: No, please note the added QASP will be referenced as D.3.

2. Question: Under Specifications, Section C, will you be including two 30 CY Roll-Offs observed (one for C&D/wood and one for metal) and the pick-up frequency in place of “Note: Vendor-owned 30-yard open container will be left on site at 200 Springs Road, Bedford, MA. VA will call for tip and return.”?

Answer: Compactors, weekly, open top, every other week.

3. Question: If you decide to keep the trailer for recycling (mostly single stream), what is the haul frequency?

Answer: Remove the trailer.

4. Question: If you decide to replace the trailer with a compactor for single stream recycling please amend the specifications to include a) whether the VA will purchase and install the compactor or if it will be vendor-provided (VA would need to install the appropriate power source); b) the anticipated pick-up frequency; and c) the handling requirements for other (i.e. non-single stream, C&D/wood and metal) recyclable materials.

Answer: Vendor owned, leased, VA will provide power installation, once a week pick up.

5. Question: If you want the contractor to pick-up debris in the area surrounding the compactors when removed for service/dumping, please indicate this and specify that a bucket, broom and shovel will be provided at each compactor location.

Answer: Disregard. VA staff will address.

Site Visit on 2/16/19 at 10am Attendees and Discussion

Attendees:

· Bob Preziozo, Interested Party

· Robert Michalik, COR

· Joe Zitko, GEMS Coordinator

· Mercedes Blanton, Contracting Officer

1. Question from VA: What plastics are not recyclable?

Answer: Certain codes which can be identified but not list at site.

2. Question from offeror: Is it necessary to keep this recycling trailer?

Answer: No this is not a necessity; Government wants the most efficient method.

3. Question from offeror: Do you need all these gaylord containers inside building 19?

Answer: No, we do not need all these gaylords and would like to move towards not having them.

4. Question from VA: How much C&D is recycled?

Answer: 100%

Discussion/Action: Single stream is the method the Bedford VA Hospital would like to move towards. Inside the recycling building there are 10 gaylord containers which require self-sorting and the result is wasted recyclables. Suggested we convert the trailer to compactor.

COR drove a Government Vehicle around the campus to building 6, 12, 14, 70, 3, and 19.

B.2 PERFORMANCE WORK STATEMENT

BEDFORD VAMC

SOLID WASTE REMOVAL & RECYCLING PROGRAM SERVICES

A. GENERAL:

The Department of Veteran Affairs has a mandated goal to achieve a 50% or greater recycling rate across all medical centers. Edith Nourse Rogers Memorial Veterans Hospital (Bedford VAMC) is looking for solid waste/recycling service providers who can help assist in sustaining a greater than 50% recycling rate. Bidders will be afforded the opportunity to conduct a site visit of the Bedford VAMC Hospital to observe current waste management and recycling practices. It is the Bedford VAMC’s intent to allow each bidder to develop and submit a Single-Stream Recycling Plan that will help the Bedford VAMC manage waste in the most efficient, economical, and best way possible to achieve and maintain a greater than 50% recycling rate throughout this contractual period.

Contractor will furnish all labor, supervision, materials, and equipment necessary to accomplish complete removal of General Waste/Trash and management of the Single-Stream Recycling Program from the Bedford VAMC Hospital, 200 Springs Road, Bedford, MA 01730. Hazardous Waste and Universal Waste stream removals are not included in this contract. The primary goal for the Bedford VAMC Solid Waste/Recycling Program is to reduce the amount of solid waste from entering landfills by the utilization of various methods of recycling. The contractor must also be a full service, single-stream recycling contractor who can demonstrate expertise and qualifications in recycling management.

B. WORK HOURS:

Normal Work Hours: Normal working hours for this contract will fall within the normal business working hours for the facility. These working hours are between 7:30 a.m. and 5 p.m. Monday through Friday.

National Holidays: The ten holidays observed by the Federal Government are: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

C. SPECIFICATIONS:

The pick-up schedule for the solid waste removal will be closely adhered to in order to prevent inconsistent and unnecessary call-ins. Additional charges will not be imposed for call-ins resulting from inconsistent dumping which are not in accordance with contract requirements. The pick-up schedule for the recycling will be on an on-call basis and containers will be picked up within forty-eight (48) hours of notification. The contractor shall assume full responsibility for compliance with all Federal, State, City and County laws, rules and regulations governing removal of waste materials.

Containers and VA owned trash compactor/dumpsters listed for shall be cleaned and disinfected with VA approved germicide (this will be on a semi-annual basis or more frequently if needed) preferably, scheduled cleaning is recommended once in the months of May and September. The containers shall be kept neat in appearance, repaired, and painted when warranted (i.e. appearance consists of rust spots, stains, excessively chipped areas, etc.) and replaced immediately if broken or non-functional. Contractor shall provide all transportation of all compactors/dumpsters requiring proper equipment to transport. Contractor shall provide maintenance and repair of contracted equipment, including parts replacement and labor. In the event of a breakdown, emergency service shall be rendered within twenty-four (24) hours or an alternative service must be provided to ensure uninterrupted service.

Extra pickups due to excess trash generated at the facility will be charged at regular pickup price set by the contract.

The contractor shall furnish the necessary metal containers of approximate size and configuration. The containers shall be of such a design that the material can be dumped into them with the containers on or off docks. The COR Stephen Cogliano 781-687-3098 or designee will indicate the specific location in each area. The GEMS Office staff POCs: Joe Kitko 781-687-2222/(781) 983-1666 Cell & Joey Filip 978-888-7730 will be available for assistance concerning this process. The Bedford VAMC reserves the right to relocate the containers when deemed necessary.

Container dumps will be spot checked and verified by the COR or his/her designee.

The contractor will provide by rent, lease, sale, or at no charge to the government the following supplies, equipment, and services.

1. An open-top, roll-off 30-yard dumpster for the collection of Metal Only to be 100% recycled;

2. An open-top, roll-off 30-yard dumpster for the collection of Construction & Demolition Debris to be 100% recycled;

3. Bailing wire for the Cardboard bailer (Estimation of 5 bundles: 250 14ft./14gauge bailing wire annually);

4. A box truck will be supplied by the contractor every other week for the collection of approximately 6 to 10 pallets of bailed cardboard for recycling (Height of the loading dock is 33 inches from roadway);

5. The Bedford VAMC will be leasing at least a 35-yard compactor or larger from the contractor to be located on the south side of building 19 (Recycling Center) at the recyclables loading dock for the collection of (Single-Stream) recycling category listed below (Height of the loading dock is 46-inches) (Electrical power will be supplied by the Bedford VAMC; therefore, contractor shall forward power requirements to COR prior to placing the compactor at the loading dock site);

6. 10-yard dumpsters as listed in the Container requirements table shown below.

Contractor will remove recyclable materials from four separately designated Recycling Stream categories listed below:

1. (Single-Stream) Non-sorted Co-Mingled Recyclables: Materials to be recycled in this single-stream recycling category will include, but are not limited to:

Mixed paper products of all colors: For example: newspaper, copy paper, computer paper, glossy paper, books, magazines, non-bailed cardboard-like pizza or tissue boxes, etc.;

Mixed plastics to include #1 PET/PETE (Polyethylene terephthalate), #2 HDPE (High-density polyethylene), #3 V (Polyvinyl chloride), #4 LDPE (Low-density polyethylene, #5 PP (Polypropylene), #6 PS (Polystyrene); Styrofoam;

Mixed glass of all types and colors;

Mixed scrap metals to include steel, tin, aluminum cans, wires, metal conduit/piping, punctured aerosol cans, and all other metal materials;

Co-mingled new/used/broken plastic/glass/metal/wood/rubber/textile/cardboard/fabric/ceramics- For example: power tools-such as drills/saws, and other devices with cords, office chairs, desks, refrigerators, washers/dryers, microwave ovens, air conditioners, toasters/toaster ovens, water fountains, tool boxes, cabinets, radiators, clipboards, whiteboards, pens, pencils, Sharpie markers and highlighters, alkaline/zinc carbon dry-cell, non-rechargeable batteries (AAA, AA, C, D, button cell, 9-volt), wood furniture, non-PCB transformers, geriatric chairs, lawn furniture, juice boxes/milk cartons, grills, metal furniture, mattresses, box springs, mechanical/electrical beds, glass/plexi-glass windows, doors, plastic/metal coat hangers, carpeting, ceramics, shoes, glass/plexi-glass picture frames, clothing/textiles (rags/draperies/upholstered furniture), OR/ER plastics, tables, book binders, wood pallets, vehicle tires, plastic pallets, RCRA-empty paint cans, RCRA-empty plastic/glass/metal containers, acoustic ceiling tiles (non-fiberglass), typewriters, wheelchairs, couches, reclining/swivel/rocking chairs, wardrobes, bureaus, shelving units, CRT TVs, etc.

Non-sorted E-Waste (Recyclable Electronics) will include, but not be limited to: computers (towers/laptops, etc.), flat screen TVs and monitors, keyboards, mice, cell phones, desk/wall phones, photocopiers, fax machines, printers, non-PCB lighting ballasts, remotes, calculators, circuit board-containing devices, coffee/tea makers, earphones, radios, etc.

All recyclable materials from single-stream recycling category above will be collected within at least a 35 yard or greater compactor located on the south side of Building 19 Recycling Center (supplied by the contractor and leased by the Bedford VAMC) abutted to a 46-inch high loading dock.

2. (Metal Only) (Open-top 30-yard dumpster) located at the south end of the campus near the Salt Shed with a label stating METAL ONLY each time an empty dumpster is placed at this site. The Metal Only dumpster shall collect large metal objects from throughout the facility designated for scrap metal recycling.

3. (Construction & Demolition Debris) (Open-top 30-yard dumpster) located at the south end of the campus near the Salt Shed. 100% of the contents of this dumpster shall be recycled. This category will consist of, but not be limited to: typical construction/demolition debris, such as ceiling tiles; drywall; wood scraps; metal scraps; wood with nails/screws; broken furniture of various types; broken appliances of various types; wood/metal/foam/fabric/ceramic/glass/plastic/vinyl materials; fiberglass/foam insulation materials; scrap carpeting; concrete/brick, cinder block, granite scrap; rock/dirt/sand materials; fabric scrap; natural non-food organic scraps (such as tree limbs/branches, etc.); and any other item that is a combination of materials that cannot be separated into specific recycling waste streams.

4. (Bailed Cardboard) Contractor will supply an appropriate box truck for the bi-weekly shipment of bailed and palleted cardboard for 100% recycling. Contractor will also supply the bailing wire necessary for properly bailing the cardboard on pallets.

Materials not to be recycled through this contract: Federal and State-designated Hazardous wastes and Universal wastes (including lead-acid batteries, and all other battery types except alkaline).

Unusual materials not listed above will be set aside and a discussion between COR/designee and contractor will ensue to issue a determination as to whether or not these unusual materials can be recycled. If these unusual items, not listed within the single-stream category of materials, are determined to be non-recyclable, they will then be placed within a waste stream dumpster.

Container Requirement Listing for solid waste collection:

Note: CY = Cubic Yard

Government owned Compactor; service includes pick-up, cleaning, tip, and return.

Government owned Compactor; service includes pick-up, cleaning, tip, and return.

D. CALL BACKS:

EMERGENCY CALL BACK: The Contractor shall within 16 hours after receipt of notification by the Contracting Officer or his/her designee, respond to a call back for repair or replacement of any container. This call back service shall be accomplished at no additional charge to the Government.

NON-EMERGENT CALLS: Contractor shall report within mutually agreed upon time with COR for non-scheduled services without additional charge to the Government.

E. QUALITY ASSURANCE: The Government will investigate complaints from Bedford VA. All information received will be provided either verbally and/or in writing to the contractor for appropriate action. See section D, Quality Assurance Surveillance Plan.

F. REQUIRED REPORTING:

The contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract.

The Contractor will furnish the COR's office, prior to initial application, the trade names (if any), and the chemical names of all approved chemicals utilized to clean the containers along with each chemical’s Safety Data Sheet (SDS). The Contractor shall supply this information as new products are submitted for approval to the COR.

By the end of the first week of each month, the Contractor will submit an electronic report of weights and corresponding pricing of those weights to the Bedford VAMC GEMS Office for the previous month’s solid waste and recycling collection events. The report will list the weights, pricing, dumpster/compactor size, dumpster/compactor location, the date the dumpster/compactor was removed of its contents, and a corresponding invoice or transaction number associated with each dumpster. The same information applies to the bailed cardboard collection pickup as listed below. The report will also list the recycling stream weights, recycling stream pricing, dates of each recyclable collection, and a corresponding invoice or transaction number associated with each recyclables compactor/box truck/dumpster load. Sample reports for both waste stream and recycling stream are shown below:

Bedford VAMC November 2018 Solid Waste: (Sample Only)

10Y = 10-yard dumpster

20C = Facility-owned 20-yard compactor dumpster

35C = Facility-owned 35-yard compactor dumpster

Single Stream = Single-Stream Recycling Stream bldg. 19 Recycling Center C&D = Construction & Demolition Debris Recycling Stream at Salt Shed

Metal Only = Metal Only Recycling Stream at Salt Shed

Bailed C = Bailed Corrugated Cardboard Recycling Stream from Box Truck

G. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee.

H. PROFESSIONAL SUPPORT SERVICE FOR EDUCATION/CONSULTATION:

Provide one-time, initial training session on the recycling process for Bedford VAMC employees at the request of the COR at no additional charge.

Patient Privacy and confidentiality: Confidential “patient papers” will not be collected for recycling. Appropriate administrative and medical information shall be safeguarded for disposal in accordance with RCS-10. Records will be restricted to prevent their use by the public. The contractor is required to pulp, macerate, or shred the records and certify that they are appropriately destroyed. The contract for sale must prohibit the resale of paper records for use as records or documents, regardless of the methodology employed to dispose of them. Government records are to be disposed of in accordance with Federal Regulations and the Department's procedures covering disposal of records. Precautions will be taken to prevent the unauthorized disclosure of personal and sensitive information.

Material Tracking and Documentation: The contractor will track solid waste and recycling data and report monthly all collected data in the same format as the National VA Waste Minimization & Recycling survey of field facilities at no additional charge.

All loads removed from the VA shall be documented using a Bill of Lading. Once at the recycling center, unload reports shall be completed listing each material and its weight. Bills of lading for all shipments to the end market shall also be maintained to prove that all materials have been recycled properly and not land filled. All Bills of Lading and unload reports shall be computerized such that monthly and yearly summaries can be generated.