36C24118R0072-008.pdf

Rev. 08042017

Notice of Task Order Request for Proposal VISN1 Construction MATOC

Solicitation # Sample Project 2 – West Haven VAMC

ISSUE DATE: N/A PROPOSAL DUE DATE: NA at N/A

OFFICE ISSUING THIS REQUEST - LOCATION: VAMC Manchester

Department of Veterans Affairs Network Contracting Office (NCO) 1 718 Smyth Road, BST Suite 105 Manchester, NH 03104

PROJECT NUMBER: Sample Project 2 PROJECT TITLE: Abate Hazardous Materials Buildings 3, 5, 6, 7, 8 & 9 PROJECT SUMMARY: The work for this project shall provide all necessary supervision, labor, equipment, material, transportation testing, and infrastructure required to complete work for project titled “Sample Project 2,” West Haven VAMC, 950 Campbell Ave, West Haven, CT 06516-2770 in accordance with the Contract Documents, Statement of Work, Technical Specifications, and Drawings, abatement of lead containing materials, and other hazardous materials. The period of performance for this project is 180 days from Notice to Proceed.

Point of Contact: Richard Coutermarsh Email: richard.coutermarsh@va.gov Phone: 603-626-6525

I. GENERAL INFORMATION

1. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

2. MAGNITUDE OF CONSTRUCTION: Between $100,000 and $250,000.

3. MATOC CATEGORY: N/A

4. SITE VISIT: Wednesday May 9, 2018 at 1:00 PM. Attendees will meet in Building 15, First Floor, West Haven VAMC. POC for the Site Visit is Robin Gangemi. 36T at [Enter VAMC location, building number, room number, etc., and any other special requirements.].

5. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

6. REQUESTS FOR INFORMATION: Requests for Information (RFIs) shall be submitted by the prime contractor, through the Vendor Portal to the Point of Contact listed above. No telephone RFIs will be accepted. The cutoff for RFI submission is N/A at. Responses will be provided in a Question & Answer format to all MATOC holders on the Vendor Portal.

7. CONTRACT CLAUSES: All provisions and clauses from the respective NCO 1 Lead Paint Abatement IDIQ contract are applicable to this requirement. If there are any conflicts between the contract clauses and the information outlined in the resultant task order, the Lead Paint Abatement IDIQ contract language takes precedence over the information in the task order.

8. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the Request for Task Order Proposal. No hard copies will be made available to proposing contractors.

9. VETBIZ VIP Verification: Not applicable at this time. (Subsequent task orders are 100% set asides for verified Service Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB). The award of this requirement shall not be delayed due to loss of SDVOSB or VOSB verification.)

The Government will review VetBiz (https://www.vip.vetbiz.gov/) to confirm SDVOSB/VOSB status verification for the submitted proposal. Subsequent confirmation of SDVOSB/VOSB verification status will be performed for the apparent awardee. Loss of verification between time of offer and completion of the selection process disqualifies the offeror for award.

10. LIMITATIONS ON SUBCONTRACTING (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the offeror will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

11. FUNDS: Are Not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

12. BONDS (Reference Contract Clause FAR 52.228-15 for further information on applicability):

Payment and Performance bonds required in the penal sum of 100% of the price of the task order.

13. LIQUIDATED DAMAGES: No - Liquidated Damages may apply to subsequent task orders.

14. WAGE DETERMINATION: Wages for all contractors and subcontractors must comply with Davis Bacon Wage Determinations. The current determination is General Decision CT170023 dated 10/20/2017. Be advised the determination that is current at the time of the Task Order award is the determination that will apply for the project. Current determinations are always available at: http://www.wdol.gov/.

15. TASK ORDER PERFORMANCE PERIOD: 180 calendar days after receipt of written Notice to Proceed performed in concurrent or sequential phases as indicated or required.

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

https://www.vip.vetbiz.gov/ http://www.wdol.gov/

1. PROPOSAL PREPARATION INSTRUCTION: To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete, and directly responds to the requirements of this Task Order Request for Proposal. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale as outlined in the MATOC base contract section 4.6.3 Deviations and Alternate Proposals - “Offerors shall specifically identify all deviations from the minimum RFQ/RFP requirements in a cover letter in a section entitled "Alternate Proposal” or “Deviations." This requirement applies for all proposal revisions and Final Proposal Revisions. Proposed alternates/deviations shall specifically address in detail the alternate and rationale for proposing. Alternate solutions and deviations shall include separate pricing information. If an alternate/deviation is proposed, the work as specified in the solicitation must also be priced.”

Each offer in response to this request shall consist of the following:

• Signed offer to include Statement of Proposal Items o Offerors must submit an itemized breakdown of costs (Attachment A) in sufficient detail to permit a complete analysis of labor burden, materials, equipment, transportation, supervision, disposal costs, overhead and profit and shall cover all work involved in the Task Order o Copies of all subcontractor quotes are required

• Signed Acknowledgement of Amendments

• Technical proposal - if required see number 4 below

Proposals unreasonably high when compared to the Government estimate, and market conditions evidenced by other competitive proposals received, may be indicative of an inherent lack of understanding of the solicitation requirements and may result in proposal rejection without discussion.

2. PROPOSAL SUBMISSION: All proposals shall be submitted by the prime contractor, through the Vendor Portal to the Point of Contact listed above. NO HARD COPY PROPOSALS OR FACSIMILES WILL BE ACCEPTED. All proposals are due by Wednesday, September 20, 2017 at 12:00PM ET.

To be considered and accepted as timely the proposal must be uploaded in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline will render the proposal noncompliant.

3. BASIS FOR AWARD: LPTA

The Government intends to award a Task Order to one offeror without discussions.

• Placement procedures for all task orders include consideration of the following:

• Contractor Responsibility

• Past performance on earlier orders under the contract including;

o Quality o Timeliness o Cost Control

• Potential impact to ongoing performance of other orders placed with the contractor

• Minimum order requirements.

4. TECHNICAL PROPOSAL: A technical proposal is required in addition to the items outlined above.

"TECHNICAL ACCEPTABILITY FACTOR: There is one Technical factor which will be reviewed as “Acceptable or Non-Acceptable”. The Government intends to make a single award to the lowest priced technically acceptable Offer. To receive an overall acceptability and be eligible for award, the Offeror must be technically acceptable in the factor identified below.

1. SCHEDULE: Ability to adhere to the construction schedule for completion within 365 days from Notice to Proceed as specified in the solicitation.

Using the information submitted in response to the solicitation, the Government will review the Offeror's scheduling methodology to determine if they have scheduling processes that ensure completion and control of the project from beginning to end. To be technically acceptable, the Offeror must provide a job specific schedule for this project that demonstrates an understanding of the limitations of the schedule as well as an understanding that an appropriate schedule will result in successful completion of the project for this sub-factor. Schedule shall be submitted in pdf format (no scanned or photographed schedules) formatted to print on 11x17 sheet(s) with a minimum font size of nine. Proposals shall describe capability to meet CPM form requirements and demonstrate, with a sample schedule, the ability to appropriately utilize this method of scheduling. Based on the information provided in response to the Solicitation, the Government will evaluate the probability of the Offeror's ability to meet the contract completion time."

5. EVALUATION OVERVIEW: Price will be evaluated on the basis of its price reasonableness to the Government. Evaluation will begin with the lowest price proposal. If the technical proposal for the lowest price offeror is rated Acceptable, not further technical evaluation will be conducted. If the technical proposal for the lowest price offeror is rated Unacceptable, evaluators will evaluate the next to the lowest price offeror’s proposal for technical acceptability.

Price will be evaluated on the basis of its price reasonableness to the Government.

6. ATTACHMENTS:

Statement of Proposal Items Acknowledgment of Amendments Self-Performed Calculation Form Itemized Schedule of Values Cost Breakdown A. SOW Sample Project 2 B. SPECS Sample Project 2 C. WAGE RATES General Decision Number CT170023 10-20-2017 D. WAGE RATES General Decision Number CT170023 10-20-2017

STATEMENT OF PROPOSAL ITEMS

The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within one-hundred and twenty (120) calendar days after the date offers are due.

PROPOSAL ITEM I (Base Proposal): Contractor shall provide all labor, materials, tools, equipment, and supervision, and perform all operations necessary for abatement of lead-based paint from the exterior of Buildings 3, 5, 6, 7, 8 & 9. Work includes, but is not limited to, general construction, walls, and finishes, electrical, mechanical and plumbing systems. All structural, exterior, masonry, and concrete demolition, specified abatement, Installation of new plumbing, mechanical, electrical, fire protection, fire alarm, and communications systems, installation of new walls, ceilings and finishes, including casework and carpentry, site work and certain other items. All work to be completed in strict accordance with the attached drawings and specifications. All work, including final cleanup and completion of any punch list items, shall be performed within 180 calendar days after the date of receipt of notice to proceed.

PROPOSAL ITEM I $_______________________________

Submitted for:

Company Name _______________________________________

Submitted by:

Authorized Signature _______________________________________ Date: _______

Printed Name: _______________________________________

ACKNOWLEDGMENT OF AMENDMENTS

The person submitting the proposal on behalf of the offeror shall sign the area below titled “Acknowledged by” and shall initial/date in the space(s) below to acknowledge any Amendment(s). This individual must be a legally authorized signatory of the company.

NOTE: Failure to acknowledge Amendments may render your offer unacceptable.

CERTIFICATION

I/we have received and considered the following Amendment(s) in the submitted proposal for this project.

Amendment Number None A00001 A00002 A00003 A00004 A00005 Date Initials

Acknowledged by: ________________________________________

Printed Name: ___________________________________________

CALCULATION OF SELF-PERFORMED WORK

SUBMITTED IN RESPONSE TO Sample Project 2 Abatement of lead-based paint from the exterior of Buildings 3, 5, 6, 7, 8 & 9. VA Boston Jamaica Plain Campus.

Use a format similar to the following to identify and calculate cost of the work to be self-performed.

Refer to the definitions pertaining to “Self-performance of work”, “On the Site” and “Total amount of work to be performed under the contract”.

(Includes mobilization and utilization of owned or rented plant and equipment to be operated by the prime contractor’s own employees; only those materials which will be both purchased and installed by the prime’s own forces; labor associated with those aforementioned materials or equipment; only those supplies to directly support work performed by the contractor’s own employees; and the contractor’s own job overhead costs.)

Clearly describe the work to be self-performed:

Show Calculation of Self-Performed work: __________________________________

B.1) Total Offer Price: $_________________

B.2) If applying for consideration as a General Contractor (multi-discipline projects) work must be self-performed

B.3) Subtract G&A, home office overhead, prime contractor’s markups for profit, bond, state use tax, etc.

B.4) Remainder is “Total amount of work to be performed under the Contract” = $_________________

B.5) “Work to be self-performed”: = $_________________ Amount shown on this line should match the amount shown for “Show Calculation of Self-Performed work”?

B.6) 15 % Self-performed Work = Line B.5 / B.4 X 100% = ________________________%

ITEMIZED COST BREAKDOWN FOR BASE ITEM LETTER A

Base Item Letter A - Cost Breakdown

Project No.: Sample Project 2

Date:

Project Title: Abatement of lead-based paint from the exterior of Buildings 3, 5, 6, 7, 8 & 9.

Project Location: VISN 1

Offerer Company Name and Address:

Item Description Labor Cost Material Cost Total Cost

Division 1 - General Requirements

Division 2 - Existing Conditions

Division 3 - Concrete

Division 4 - Masonry

Division 5 - Metals

Division 6 - Wood and Plastic

Division 7 - Thermal and Moisture Protection

Division 8 - Doors and Windows

Division 9 - Finishes

Division 10 - Specialties

Division 11 - Equipment

Division 12 - Furnishings

Division 13 - Special Construction

Division 14 - Conveying Equipment

Division 21 - Fire Suppression

Division 22 - Plumbing

Division 23 - Heat, Ventilating, and Air Conditioning

Division 26 - Electrical

Division 27 - Communications

Division 28 - Electronic Safety and Security

Division 31 - Earthwork

Division 32 - Exterior Improvements

Division 33 - Utilities

Division 34 - Transportation

Subtotal

Overhead (xx %)

Profit (xx %)

Bond (xx %)

Total Base Offer Cost

Abate Hazardous Materials Buildings 3, 4, 5, 6, 7, 8 & 9 VA Connecticut Healthcare System

West Haven, CT Project Number 689-12-218

01/26/2018

STATEMENT OF WORK

Scope of Work The VA Connecticut Healthcare System (VACHS) requires the abatement of lead-based from the exterior of Buildings 3, 4, 5, 6, 7, 8 & 9. The areas that require abatement include but not limited to the following:

Building Component Designation on Drawings Component Quantity/ Location

Condition Method

3 OVERHANG

STRUCTURE

OH3.1

1 Failed Scrape

4 SIDING SIDING4.1-

4.5

2,205 SF Failed Scrape

4 OVERHANG

OH4.1 1 Failed Scrape

5 OVERHANG

OH5.1-OH5.5

5 Failed Scrape

6 SIDING SIDING6.1-

6.5

1,730 SF Intact Scrape

6 OVERHANG

OH6.1

7 OVERHANG

OH7.1

8 OVERHANG

OH8.1

9 ROOF TRIM TRIM9.1-9.9

245 LF Failed Scrape

9 ROOF

DORMERS

DORMER9.1-

9.5

5 Failed Scrape

9 OVERHANG

OH9.1-OH9.3

3 Failed Scrape

Conduct a kick-off meeting at the VACHS West Haven Campus Project Engineering Office prior to the start of the abatement work. This meeting shall include a general overview of the buildings, required work locations, safety requirements and discussion of required notifications and impacts.

Project Schedule

The project shall commence within 30 days of the notice to procced and shall be completed within 180 days of the Notice to Proceed.

General Requirements

1. Work Hours: The Contractor and subcontractors shall arrange all work so as to not interfere with the daily operations and priorities of the surrounding functional hospital areas. Contractor shall coordinate with COR.

2. Safety Plan: VA construction projects have requirements for the General Contractor to establish a safety plan per OSHA, AIA, and VA requirements (see Section 01 35 26 Safety Requirements). The contractor shall specify the applicable standards and method of plan development for both the area of work and the interaction of the work within the facility. Special emphasis shall be made for fall protection.

3. Utility Shutdowns: The VA has a mandatory requirement to obtain prior approval for utility shutdowns. The Contractor shall provide a list of all utility shutdowns required for this project and identify and define the procedure for each shutdown in advance for approval by the VA COR. The Contractor shall provide estimated time of each outage and provide a brief narrative of the impact of the shutdown.

Administrative Procedures

A. Submit a list of proposed materials to be used as part of this contract for verification and approval by the VA. This may not be limited to, but shall include at least the space monitoring devices.

B. After award of a Task Order and issuance of the Notice to Proceed by the VA Contracting Officer, the Contractor shall coordinate all site visits through the COR. A copy of the COR’s authorized duties and responsibilities will be provided with the Notice to Proceed.

C. All Contractor personnel, their subcontractors and representatives visiting VA sites shall be required to obtain visitor badges from the Facilities Management Service (FMS) upon arrival and departure. Each contractor and subcontractor employee performing under this project shall be required to provide their name, Government issued picture ID, their company’s name, VA project title, date, reason for the visit, and the estimated times of arrival and departure.

Requests for after-normal-working-hour site visits must be made in advance for approval by the COR.

END OF STATEMENT OF WORK

Project No. 689-12-218

TABLE OF CONTENTS

Section 00 00 10

Division 00 – Special Sections

01 00 10 Table of Contents

01 00 15 List of Drawing Sheets

Division 01 – General Requirements

01 00 00 General Requirements

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build)

01 33 23 Shop Drawings, Product Data, and Samples

01 35 26 Safety Requirements

01 42 19 Reference Standards

01 57 19 Temporary Environmental Controls

01 81 11 Sustainable Design Requirements

01 74 19 Construction Waste Management

Division 02 – Existing Conditions

02 41 00 Demolition

02 83 33.13 Lead-Based Paint Removal and Disposal

09-11

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

HM100 Building 3 Elevations Lead Paint Abatement Estimate

HM102 Building 5 Elevations Lead Paint Abatement Estimate

HM103 Building 6 Elevations Lead Paint Abatement Estimate

HM104 Building 7 Elevations Lead Paint Abatement Estimate

HM105 Building 8 Elevations Lead Paint Abatement Estimate

HM107 Building 9 Elevations Lead Paint Abatement Estimate

- - - E N D - - -

06-01-15 i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 DISPOSAL AND RETENTION

1.8 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

1.9 RESTORATION

1.10 AS-BUILT DRAWINGS

1.11 USE OF ROADWAYS

1.12 TEMPORARY USE OF EXISTING ELEVATORS

1.13 TEMPORARY TOILETS

1.14 AVAILABILITY AND USE OF UTILITY SERVICES

1.15 SAFETY SIGN

1.16 PHOTOGRAPHIC DOCUMENTATION

1.17 HISTORIC PRESERVATION

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the Veteran Affairs Hospital as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

Medical Center Engineering Officer.

D. Before placement and installation of work subject to tests by testing laboratory retained by the Contractor, the Contractor shall notify the

COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, Carpentry: Work includes demolition, alterations.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

01 00 00 -2

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

D. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR)for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71

00, DOOR HARDWARE and coordinate.

E. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

01 00 00 -3

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of 2 permits shall be issued for General Contractor and its employees for parking in designated areas only.

01 00 00 -4

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workmen are subject to rules of the Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of the Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly

01 00 00 -5 by patients or medical personnel, and Contractor's personnel, except as permitted by the COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to the Medical Center required to remain in operation.

3. Where access by the Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to: Demolition, temporary measures to control access to buildings, carpentry, waste removal by Building number for

Buildings 3-9.

To insure such executions, Contractor shall furnish the COR with a schedule of phasing and dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing of dates to insure accomplishment of this work in successive phases mutually agreeable to the Medical Center Director, COR and Contractor.

Phase I: All areas of the work will remain operational during construction, minimizing impact to the occupants.

01 00 00 -6

Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

I. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

J. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR or Chief of Facilities

01 00 00 -7

Management Service. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the

Medical Center Director’s prior knowledge and written approval.

Refer to specification Sections 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS

INSTALLATIONS and 28 05 11, REQUIREMENTS FOR ELECTRONIC SAFETY AND

SECURITY INSTALLATIONS for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be

01 00 00 -8 removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in spaces in which work is to be done under this contract shall remain the property of the Government. When spaces are vacated by the

Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be

01 00 00 -9 either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.8 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which is not to be removed and which does not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is

01 00 00 -10 disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

1.10 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

1.11 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

Center property.

01 00 00 -11

1.12 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will not be allowed the use of existing elevators. Outside type hoist shall be used by Contractor for transporting materials and equipment.

3. Government will accept hoisting ropes of elevator and rope of each speed governor if they are worn under normal operation. However, if these ropes are damaged by action of foreign matter such as sand, lime, grit, stones, etc., during temporary use, they shall be removed and replaced by new hoisting ropes at the contractor’s expense.

4. If brake lining of elevators are excessively worn or damaged during temporary use, they shall be removed and replaced by new brake lining at the contractor’s expense.

5. All parts of main controller, starter, relay panel, selector, etc., worn or damaged during temporary use shall be removed and replaced with new parts at the contractor’s expense, if recommended by elevator inspector after elevator is released by Contractor.

6. Place elevator in condition equal, less normal wear, to that existing at time it was placed in service of Contractor as approved by Contracting Officer.

1.13 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workmen) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by COR, provide suitable dry closets where directed. Keep such places clean and free from flies, and all connections and appliances connected therewith are to be removed prior to completion of contract,

1.14 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

01 00 00 -12

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines. Before final acceptance of the work by the

Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair and restore the infrastructure as required.

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. Electricity is available at no cost to the

Contractor.

F. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the

Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation at COR discretion of use of water from

Medical Center's system.

1.15 SAFETY SIGN

A. Provide a Safety Sign where directed by COR. Face of sign shall be 19 mm (3/4 inch) thick exterior grade plywood. Provide two 100 mm by 100 mm (four by four inch) posts extending full height of sign and 900 mm

(three feet) into ground. Set bottom of sign level at 1200 mm (four feet) above ground.

B. Paint all surfaces of Safety Sign and posts with one prime coat and two coats of white gloss paint. Letters and design shall be painted with gloss paint of colors noted.

C. Maintain sign and remove it when directed by COR.

01 00 00 -13

D. Standard Detail Drawing Number SD10000-02(Found on VA TIL) of safety sign showing required legend and other characteristics of sign is shown on the drawings on the VA TIL.

E. Post the number of accident free days on a daily basis.

1.16 PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completion, provide photographic documentation of construction progress and at selected milestones including electronic indexing, navigation, storage and remote access to the documentation, as per these specifications. The commercial photographer or the subcontractor used for this work shall meet the following qualifications:

1. Demonstrable minimum experience of three (3) years in operation providing documentation and advanced indexing/navigation systems including a representative portfolio of construction projects of similar type, size, duration and complexity as the Project.

2. Demonstrable ability to service projects throughout North America, which shall be demonstrated by a representative portfolio of active projects of similar type, size, duration and complexity as the

Project.

B. Photographic documentation elements:

1. Each digital image shall be taken with a professional grade camera with minimum size of 6 megapixels (MP) capable of producing

200x250mm (8 x 10 inch) prints with a minimum of 2272 x 1704 pixels and 400x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels.

2. Indexing and navigation system shall utilize actual AUTOCAD construction drawings, making such drawings interactive on an on-line interface. For all documentation referenced herein, indexing and navigation must be organized by both time (date-stamped) and location throughout the project.

3. Documentation shall combine indexing and navigation system with inspection-grade digital photography designed to capture actual conditions throughout construction and at critical milestones.

01 00 00 -14

Documentation shall be accessible on-line through use of an internet connection. Documentation shall allow for secure multiple-user access, simultaneously, on-line.

4. Before construction, the buildings, curbs, sidewalks, landscaping, adjacent utilities and adjacent structures surrounding the buildings and site shall be documented. Overlapping photographic techniques shall be used to insure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings.

5. Construction progress for all trades shall be tracked at pre-determined intervals, but not less than once every thirty (30) calendar days (“Progressions”). Progression documentation shall track the exterior of the building. Exterior Progressions shall track 360 degrees around the site and each building.

8. As-built conditions of exterior skin and elevations shall be documented with an increased concentration of digital photographs as directed by the COR in order to capture pre-determined focal points, such as waterproofing, window flashing, architectural or Exterior

Insulation and Finish Systems (EIFS) detailing. Overlapping photographic techniques shall be used to insure maximum coverage.

Indexing and navigation accomplished through interactive elevations or elevation details.

10. Miscellaneous events that occur during any Contractor site visit, or events captured by the Department of Veterans Affairs independently, shall be dated, labeled and inserted into a Section in the navigation structure entitled “Slideshows,” allowing this information to be stored in the same “place” as the formal scope.

11. Customizable project-specific digital photographic documentation of other details or milestones. Indexing and navigation accomplished through interactive architectural plans.

12. Weekly exterior progressions (360 degrees around the project) and slideshows (all elevations and building envelope). The slideshows allow for the inclusion of Department of Veterans Affairs pictures, aerial photographs, and timely images which do not fit into any regular weekly photopath.

01 00 00 -15

18. In event a greater or lesser number of images than specified above are required by the COR, adjustment in contract price will be made in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR

852.236-88).

C. Images shall be taken by a commercial photographer and must show distinctly, at as large a scale as possible, all parts of work embraced in the picture.

D. Coordination of photo shoots is accomplished through COR. Contractor shall also attend construction team meetings as necessary. Contractor’s operations team shall provide regular updates regarding the status of the documentation, including photo shoots concluded, the availability of new Progressions or Exact-Builts viewable on-line and anticipated future shoot dates.

E. Contractor shall provide all on-line domain/web hosting, security measures, and redundant server back-up of the documentation.

F. Contractor shall provide technical support related to using the system or service.

G. Upon completion of the project, final copies of the documentation (the

“Permanent Record”) with the indexing and navigation system embedded

(and active) shall be provided in an electronic media format, typically a DVD or external hard-drive. Permanent Record shall have Building

Information Modeling (BIM) interface capabilities. On-line access terminates upon delivery of the Permanent Record.

1.17 HISTORIC PRESERVATION

Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

1.18 WARRANTY OF CONSTRUCTION

A. All work shall be warranted for a period of one year, as specified under Warranty of Construction FAR clause 52.246-21, to be free of any defect in equipment, material, or design furnished, or workmanship

01 00 00 -16 performed by the Contractor or any subcontractor or supplier at any tier.

B. Contractor shall also, as specified under Warranty in FAR clause

52.246-21, obtain all warranties that would be given in normal commercial practice executed, in writing, for the benefit of the

Government.

C. This contract shall be subject to all parts of FAR clause 52.246-21 and its Alternate I.

02-01-15

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements

(Project Schedule), and shall keep the Project…