36C10G20Q0050_3.docx

Contract Opportunity Presolicitation Notice

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**DRAFT PRE SOLICITATION**

NX EQ GI Endoscopy Information System - EndoSoft BNOE

(VA-18-00024348)

**DRAFT PRE SOLICITATION**

22408 36C10G20Q0050 10-28-2020 14:00

EASTERN TIME, NEW YORK, USA

N 511210 U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697 Kevin Pendleton - Contract Specialist kevin.pendleton@va.gov kevin.pendleton@va.gov Sharon Redman - Contracting Officer sharon.redman@va.gov

USA (and its Territories) https://www.va.gov VA | OALC | OPAL | Strategic Acquisition Center kevin.pendleton@va.gov Kevin Pendleton - Contract Specialist Solicitation Number: 36C10G20Q0050 – DRAFT PRE-SOLICITATION Notice Type: DRAFT – Pre-solicitation Notice This is a DRAFT PRE-SOLICITATION NOTICE for an Endoscopy Information System (EIS), a commercial item prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation number is 36C10G20Q0050 is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-05 dated February 27, 2020.

This RFQ is for an Endoscopy Information Systems (EIS). See Attachment A for complete list.

SOLICITATION METHOD: Full and open competition, and of best value (to the government), using a tiered evaluation. Proposed items must be brand name or equal to the item requested in Attachment A. The items must perform to the exact specifications as the follow brand names: Utech Products (EndoSoft). Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below. Respondents may be asked to prove the performance and characteristics through literature, schematics and/or demonstration to be scheduled with the contracting officer (CO) and technical evaluation team (TET).

TIERED EVALUATION OF OFFERS: This procurement is based on a tiered or cascading order of precedence for evaluating offers. If a sufficient number of awards cannot be made at the first tier, the contracting officer may evaluate offers at the next lower tier, until a sufficient number of awards can be made. Consideration shall be given to tiers in the following order of priority:

(1) service-disabled veteran-owned small business (SDVOSBs);

(2) veteran-owned small business (VOSBs);

(3) 8(a) and HUBZone small business concerns;

(4) all other small business concerns (SB);

(5) other than small businesses (large businesses).

This combined synopsis solicitation is for the purchase of an Endoscopy Information System (EIS) as described in the Statement of Work (SOW). Responses shall be on an all or none bases, no partial submission. The Government reserves the right to make no award at all.

Requirement Description:

To ensure we can continue to provide Veterans with the benefits and care they have earned through their selfless service, VA is changing the way we do business. Specifically, we are improving the management of our supply chain to aggregate demand and facilitate ease of ordering in the field. Throughout VA, we are moving from local contracting to national contracting whenever feasible. Simplified ordering processes will drive volume towards suppliers with national contracts. Simultaneously, greater cost transparency throughout the VA will allow clinicians and VA leaders to select medical equipment that optimizes Veteran outcomes at the lowest cost.

For our suppliers, we anticipate that these changes will ease the process of doing business with the VA and drive down our suppliers’ costs. We welcome opportunities to work closely with suppliers to further reduce costs. In return, we expect that suppliers will offer the VA value commensurate with VA’s status as the largest integrated healthcare provider in the United States. Specifically, VA expects that it will receive the most favorable prices, warranties, conditions, benefits, and terms for the same product as those given by the supplier to any provider in the country. We expect that VA’s large volumes will increasingly be directed toward those suppliers best able to offer value to the VA. VA looks forward to collaborating with its suppliers to further drive down costs in order to deliver optimal value to our Veterans.

The VA has a requirement to purchase an Endoscopy Information Systems (EIS) to deliver patient care at its VA Medical Centers around the country. A single-award, firm-fixed price, requirements contract will be awarded in accordance with all terms, conditions, provisions, specifications and schedule of this solicitation herein. The Government will also be utilizing Ordering Officers (OO) and Contracting Officer Representatives (CORs) to order products and monitor contract performance. Quotes shall contain the Offeror’s best terms for cost/price and technical capabilities of the brand name (Endosoft) or equal Endoscopy Information Systems (EIS). The government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 511210 and the size standard is $41.5 million. This acquisition is unrestricted, full and open competition. Vendors shall be registered in SAM (and VIP, if applicable) and verified at the time of submission of quotes under the NAICS 511210.

This acquisition is in accordance with FAR Part 13 Simplified Acquisition Procedures in conjunction with FAR Part 16.5 for an Endoscopy Information System (EIS) and related equipment and accessories as identified in Attachment A, Cost/Price Schedule. All interested companies shall provide a quote for all Contract Line Item Numbers (CLINs) listed in Attachment A, Cost/Price Schedule.

The VA is looking to establish a one-year contract with four 12-month options requirements contract. Delivery is FOB destination. Firm-fixed price orders will be placed against this Requirements contract in writing and will provide the delivery locations, delivery dates and exact quantities. Ordering Officers (OO) will function as the primary ordering officials.

The FAR provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible vendor that provides a technically acceptable quote that conforms to the solicitation and which is determined to be the most beneficial (i.e., best value) to the government, considering technical capability, past performance, and price.

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer, if not available in SAM.

All interested offerors must be registered in the System for Award Management (SAM) located at https://www.sam.gov/portal/public/SAM/, prior to receiving an award. If applicable, offerors should also be registered on the Vendor Information Page (VIP) https://www.vip.vetbiz.va.gov/.

The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition and the additional FAR clauses cited in the clause are applicable to the acquisition.

All questions shall be submitted by 2 P.M. (EST), Wednesday, October 28, 2020 to Kevin Pendleton at kevin.pendleton@va.gov and Sharon Redman at sharon.redman@va.gov.

Vendors may only submit one offer.

Offers shall be received by TBD to Kevin Pendleton at kevin.pendleton@va.gov and Sharon Redman at sharon.redman@va.gov.

ATTACHMENT LIST:

Attachment 1 – Minimum Technical Requirements - EIS Attachment 2 – Contractor Discrepancy Reports - EIS Attachment 3 – Cost/Price - EIS Attachment 4 – Business Associates Agreement - EIS Attachment 5 – Past Performance Questionnaire – EIS Attachment 6 – Pay.gov Vendor Submittal Instructions – EIS Attachment 7 – Monthly/Quarterly Sales Report - EIS

See attached document: S02 - DRAFT Solicitation - NX EQ GI EIS - 36C10G20Q0050.

See attached document: Attachment 1 - Minimum Technical Requirements - EIS.

See attached document: Attachment 2 - Contractor Discrepancy Report - EIS.

See attached document: Attachment 3 - Cost_Price Schedule - EIS.

See attached document: Attachment 4 - Business Associates Agreement Template - EIS.

See attached document: Attachment 5 - Past Performance Questionnaire - EIS.

See attached document: Attachment 6 - Pay.gov Vendor Submittal Instructions - EIS.

See attached document: Attachment 7 - Monthly_Quarterly Sales Report - EIS.