36C10G19R0029-0002002.docx
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- Vacuum Erection device (VED's) (VA-19-00022093)
- Solicitation number
- 36C10G19R0029
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36C10G19R0029 0002 S06 Attachment K Industry Questions and Government Answers Amendment 00002 Final (05-07-19).docx
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| 36C10G19R0029-0002001.xlsx | XLSX spreadsheet | |
| 36C10G19R0029-0002000.docx | DOCX document | |
| 36C10G19R0029-0001000.docx | DOCX document | |
| 36C10G19R0029-008.docx | DOCX document | |
| 36C10G19R0029-002.pdf | ||
| 36C10G19R0029-010.pdf | ||
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| 36C10G19R0029-001.docx | DOCX document | |
| 36C10G19R0029-006.docx | DOCX document | |
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| 36C10G19R0029-007.docx | DOCX document | |
| 36C10G19R0029-004.xlsx | XLSX spreadsheet | |
| 36C10G19R0029-003.xlsx | XLSX spreadsheet | |
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Attachment K Industry Questions and Government Answers
| Q.1 | What is the brand that is currently in use? |
| A.1 | The current contract is VA797N14C0033. Also, public information is available at usaspending.gov. |
| Q.2 | Pricing Spreadsheet: Is Oversize tube a separate line item or is the price to be included in each system? |
| A.2 | Yes, this is a separate line item which should be priced separately and not included with the system. |
| Q.3 | Pricing Spreadsheet: Is each contract year to be priced separately on this one spreadsheet? |
| A.3 | The pricing sheet would be allocated to each ordering period. An ordering period would be equivalent to 12 months. |
| Q.4 | Pricing Spreadsheet: Can you define SLA fee and is it supposed to be reflected in our price quote? |
| A.4 | The SLA fee is a Service Level Agreement Fee which is a 3% fee added to the unit cost. As stated in the solicitation, this fee will be remitted to the SAC. This will not be included in the evaluated price. |
| Q.5 | Pricing Spreadsheet: What are the quantities required on the bid sheet? |
| A.5 | This contract will be awarded as an Indefinite Delivery Indefinite Quantities (IDIQ) contract, quantities are not specified. However, we did provide a parameter that can be expected. The total value of the contract will not exceed the maximum ceiling price. |
Q.6 Section 1.4.1 – g: You are asking for a Patient Unique Identifier on the invoice. Will we be receiving this on every PO now or will this not be required?
A.6 All purchase orders from prosthetics have the vets name, address, PO number, and phone number. For stock orders that will be shipped to the VA, this will include the veteran’s name, the purchase order number, and the address of the VA
Section 1.4.1 has been updated to remove the Patient Unique Identifier.
| Q.7 | Section 2.4 – a: An oversized/Large Penile Tube must now be included with every unit? Is this an error as on the Price Cost Schedule you have the item list as CLIN 1004, 2004, 3004, 4004, & 5004? |
| A.7 | The Oversized/Large Penile Tubes would be purchased as a separate item and priced out as a separate item. However, vendors shall have the capability to have an oversized/large Penile Tube as a part of the system. |
| Q.8 | Can an extension be granted? |
| A.8 | Yes, we have granted an extension to May 29, 2019 1:00 PM EST. |
Q.9 Section 5.6.4 - c.: Within the Alternate deliveries are 7 days allotted to ship directly to a Veteran, or must all alternate deliveries be made within 3 days?
A.9 The language in this section has been updated. Delivery to Alternative Location can be either standard or express as outlined in section 5.6.1.
| Q.10 | Section 5.6.4 – c: If only 3 days are allowed for deliver to an Alternate Delivery will an additional CLIN be added for this so that one can account for the required 3 Day UPS Air freight / USPS Priority Mail versus a 7 day Standard delivery which would consist of UPS Ground / US Mail package delivery? |
| A.10 | Delivery will be standard 7 business days or express delivery 3 business days. Section 5.6.4 has been updated. |
Q.11 Page 7 and 8, Sections 2.4 a and b: Is the multiple tube requirement for the evaluation only or for every unit sold?
A.11 A unit shall be priced to include a regular tube. In the event that an oversized/large tube is required, it will be purchased separately; there is a separate CLIN for this item. However, the Oversized/Large penile tube shall be interchangeable with the entire system.
| Q.12 | Page 7 and 8, Sections 2.4 a and b: a carrying case with a seal with a zipper. Is that sufficient for the requirement? |
| A.12 | Yes, a zipper will suffice. The requirement is for a sealed carrying case to prevent tampering. The carrying case should hold, at a minimum, the pump, loading cone, latex rings/bands and water-soluble gel, at least one penile regular size tube. |
| Q.13 | Page 14, Section 5.6: What percentage of shipping will be international? |
| A.13 | Unfortunately, we do not have an estimated number of OCONUS shipments as this data is not available. However, we have added a separate CLIN for OCONUS shipments. |
| Q.14 | Page 9, Section 2.4 c: Is it possible to have a 90-day period from bid acceptance to bid start? |
| A.14 | We anticipate the effective date for this contract to be 9/15/2019. The awardee shall have enough inventory to meet the minimum requirement as stated in the solicitation on the date of award. |
| Q.15 | Page 7, Section 2.4 a and b: Would an instructional video online which contains similar content be considered instead of the DVD? |
| A.15 | As required by the solicitation, a DVD is required. There is no exception to the DVD requirement, to ensure that a patient without internet access can still obtain the information. |
| Q.16 | What is included in kit and what is to be “available” for purchase? |
| A.16 | The system shall include all items listed in section 2.4a or b of the solicitation. However, the large/oversize penile tube shall be priced separately from the system under CLIN 0001 or CLIN 0002. All other items shall be included in those CLINs. Refer to Question #2, #7 & #11. |
Q.17 When are the documents / bid due?
A.17 As stated in question #8 above, the due date has been extended to May 29, 2019 at 1:00PM EST.
| Q.18 | When do we send the samples for review? |
| A.18 | This information will be provided once proposals are received. |
Q.19 Where can I find instructions for the form "Cross Reference Index"?
A.19 Ref section in the solicitation titled (Technical Volume II): Written Literature (Factor 1, Subfactor 2): or do a ctrl find search using “cross” and it will take you to this section.
This section of the solicitation states “The index (Attachment D) shall cross-reference (provide the product literature location (page numbers/paragraph) to demonstrated ability to meet each MTRs” The cross reference index is attachment D of the solicitation.
| Q.20 | If a manufacturer, then a letter of supply and an Authorized Government Distribution Letter is not required? Or is it required? |
| A.20 | It is not required. |
| Q.21 | Does "The Contract Discrepancy Report (CDR)" need to be filled out? |
| A.21 | For submitted proposals it does not need to be filled out. Upon award, it will become a part of the contract. This document will be utilized if a contract discrepancy occurs. The CDR is used to report an action that are not in line with the terms and conditions of the contract. |
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