36C10G19R0013-0002001.xlsx

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TEMPERATURE AND HUMIDITY MONITORING SYSTEM
Solicitation number
36C10G19R0013
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36C10G19R0013 0002 Additional Responses to Vendor Questions v2.xlsx

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Appendix B

CLINItem DescriptionQuestion
X0001Temperature Monitor- nonProbe basedThis appears to be a temperature sensor with a built-in probe that is used to monitor the environment in a room. Is this a correct assumption? Correct - non-probe based environmental room monitoring with temperature capabilities only.
X0002Temperature and Humidity Monitor- nonProbe based with LED ScreenThis appears to be a temperature/humidity sensor with a built-in probe that is used to monitor the environment in a room. Is this a correct assumption? Correct - non-probe based environmental room monitoring with temperature and humidity capabilities.
X0003Temperature Monitor Probe-Based/NIST certifiedThis appears to be temperature data acquisition unit that has been calibrated to NIST-traceable standards and provided with a calibration certificate. Is this a correct assumption, Correct.
X0004Temp Probe:-20C to 50C & HolderPlease describe the function and physical properties of the "holder." If there is a way to mount the probe inside a device (i.e. a holder or mounting bracket) this should be quoted.
X0005Temp Probe: -100C to -20C & HolderPlease describe the function and physical properties of the "holder." See X0004
X0006Temp Probe: -200C to -100C & HolderPlease describe the function and physical properties of the "holder." See X0004
X0007Temperature and Humidity MonitorIs this the same as X0003, but not NIST certified? Correct.
X0008Temperature Monitor - nonProbe based - upgrade with 900 MHzThis appears to be a temperature monitoring instrument that has been upgraded to 900 MHz communications. Can we assume this is a temperature sensor with a built-in probe like X0001? Correct - if the same sensor can be used for both WIFI and 900MHz this line item is not needed. If there are separate sensors for the various different capabilities, each one should be quoted.
X0009Temperature Monitoring Ribbon Cable – Extended Variable Length
X0010Temperature Monitor - nonProbe based - BatteryIs this the battery for X0001? Yes
X0011Temperature Monitor Probe-Based/NIST certified - BatteryIs this the battery for X0003? Yes
X0012Temperature and Humidity Monitor - BatteryIs this the battery for X0007? Yes
X0013Multi-Mode Sensor, CO2 and temperature monitorWhat are the CO2 and Temperature ranges required? There is no range required, please provide the options that are available.
X0014Temp probe X feet with ribbon cable insert, -50C to +75CPlease describe the function and physical properties of this cable. This cable allows for a longer probe distance to the sensor if needed. This would be for the range seen on the left.
X0015Temp Probe X feet with ribbon cable -50C to -100CPlease describe the function and physical properties of this cable. This cable allows for a longer probe distance to the sensor if needed. This would be for the range seen on the left.
X0016Temp probe Accessory - clampPlease describe the function and physical properties of this clamp. If a clamp is needed to attach a probe inside a device, this is an accessory that should be quoted if available.
X0017Server Hardware - Application /Database
X0018Server Hardware - Disaster RecoverDoes this refer to a Disaster Recovery Plan to does it mean that a "hot backup" system needs to be provided? When developing the server architecture, there should be redundancy built in. If the server in one location was to go down (or fail) the data would be backed up to an alternate location.
X0019Pressure Differential MonitorPlease provide the required pressure range. This is an optional sensor type if available. Please provide whatever type of pressure differential monitoring available within your catalog of products. Site visits will determine where this monitoring is appropriate and needed.
X0020Steam Trap Monitorproviding the interface for the steam trap sensor and expect the VA provide the sensor hardware and be responsible for the installation. That is acceptable.
X0021Door Ajar Sensor
X0022Temp Probe with Thermal BufferIs any adequate thermal buffer acceptable or must a glycol solution be provided? This requirement will vary depending on the location in the hospital. These numbers will be finalized at each site visit.
X0023Install Temperature Monitor - nonProbe based
X0024Install Temperature Monitor Probe-Based/NIST certified
X0025Install Temp Monitor Probe:-20C to 50C + Holder
X0026Install Temp Monitor Probe: -100C to -20C + holder
X0027Install Temp Monitor Probe: -200C to -100C + holder
X0028Install Temperature and Humidity Monitor
X0029Install Temperature Monitor - nonProbe based - upgrade with thermal bottle + Holder
X0030Install Temperature Monitor - nonProbe based - upgrade with 900 MHz
X0031Install Temperature Monitoring Ribbon Cable – Extended Variable Length
X0032Install Server Hardware - Application/DatabaseInstalling the CIMScan server software and the associated MSSQL database on a server class computer that the VA will provide. Is this a correct assumption? No the server hardware should be quoted under CLIN #X0017
X0033Install Server Hardware - Disaster RecoverDoes this refer to special software used for disaster recovery and not a hot backup system with the associated hardware. Is this a correct assumption? It is a hot backup with associated hardware.
X0034Install Pressure Differential Monitor
X0035Install Steam Trap MonitorDoes this refer to the Steam Trap Monitor sensor interface. Correct.
X0036Install Door Ajar Sensor
X0037Install Temp Probe with Thermal Buffer
X0038Temperature/Environmental Monitoring Software - Maintenance
X0039Calibration on-site ServicesDoes this refers to annual sensor calibration services. Correct.
X0040Temperature/ Environmental Monitoring Software (includes 1 year maintenance)
X0041BACnet InterfaceThis require sending measurement data and status to BACnet or receiving measurements from BACnet or both? Sending measurement data from the temperature monitoring solution to the building management system through BACnet.
X0042Replication SoftwarePlease describe the function of this software. Software associated with the back up of temperature data.
X0043Training - On-site System User
X0044Training - On-Site System Administrator
X0045Training - On-site Technical
X0046Software Licenses
X0047Site Survey
In addition to the above, please answer the following general questions.
You have done a great job showing us where the Wi-Fi access points are located and in some cases, have documented the Wi-Fi signal strength. The problem is, we have no idea where the monitoring will take place and therefore, we can't make an accurate determination whether or not the Wi-Fi infrastructure will be adequate. Can you provide floor plans containing this information? An alternate would be for the VA to guarantee adequate Wi-Fi signal strength in the areas where monitoring will take place. During the site survey, locations for temperature monitoring will be identified. At that time it will be determined if additional hardware is required. CLIN amounts will be edited following each site survey.
Use of new wireless instrumentation. Certain cables (X0009, X0014 & X0015) seem to be used with existing equipment. Do these cables need to provide ? If so, please provide a complete description of each. There is no existing equipment. Please include only items on the quote for full functionality of your system.
With regard to on-site Calibration Services (X0039), does a full 3-point sensor calibration need to be performed or will a simple offset trim with a NIST-traceable instrument at a single measurement point suffice? The calibration must be compliant with Joint Commission, CAP, AABB, and FDA. Currently, the process is to use a NIST-traceable instrument at a single measurement point. This can be continued for these new sensors.
Are calibration certificates required with each sensor initially provided and with each after annual recalibration? Yes
In the RFI, the statement was made that the Wi-Fi devices must be FIPS 104-2 compliant. What security level of FIPS 104-2 needs to be implemented? To clarify - the Wi-Fi devices must be FIPS 140-2 compliant.

Requirements

General Questions on the Requirements contained in the RFQ
The term "Tag" in a monitoring system often means different things to different people. In a classical SCADA (monitoring) system, a "tag" refers to variable (number, quantity, etc.) that represents a particular monitoring point. The term "Tag" in the RFQ and supporting documents often refers to a physical piece of hardware (see below). So, when you talk about a tag being mounted in the interior of assists that have a closed container (7.2.7), you are referring to a probe, separate from the sensor electronics, mounted inside the asset. Do you concur? If not, how should we treat the term "Tag?" The "tag" is the sensor electronics which sends information to the larger temperature monitoring system. The piece that needs to be mounted inside the closed container is the probe. Both probes and "tags" should be quoted in the solicitation if they are separate part numbers.
ReferenceRequirement from RFQResponses
7.2.1Temp Tags should provide a NIST Traceable Probe that can be calibrated.Tag refers to sensor electronics, probe refers to the piece which collects the temperature readings.
7.2.2Contractor shall provide a Thermometer certificate of accuracy guaranteed to meet NIST Standards for each thermometer.This implies that each sensor must be provided with a calibration certificate that meets NIST standards for each temperature sensor. In other words, each temperature sensor must be at least 3-point calibrated using NIST-traceable standards.
7.2.5Tags should have the capability to measure temperature ranges from 100 degrees Celsius to -200 degrees Celsius.The term "Tag" in this case refers to the fact that the system must have the capability to monitor temperatures between -200°C and +100°C with one or more sensors with different ranges. It does not mean that a single . sensor must be able to measure the temperature between -200 and +100°C. The sensor houses the electronics, different probes should be quoted based off the different temperature reading requirements for various equipment types.
7.2.6Tags should have ability to be mounted in the interior of assets that have a closed container (refrigerators and freezers, for example).In this case, "tag" refers to the probe that may be separate from the sensor electronics. In this statement the sensor electronics can sit outside of the asset while the probe sites inside.

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