36C10G19R0003-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 11-26-2018 36C10G U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg

VA

22408-2697 36C10G U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg

VA

22408-2697 To all Offerors/Bidders

36C10G19R0003 11-26-2018

X

See CONTINUATION Page X The purpose of Amendment 0001, is to answer questions received from the DRAFT RFP.

CONTINUED ON PAGE 2.

Dr. Jaime Friedel Contracting Officer Draft RFP 36C10G19R0003 Questions and Answers

1. On page 2, last paragraph in the Notice to Offerors there is a statement that reads; " THIS IS NOT A SOLICITATION. The Government does NOT invite offerors to submit proposals in response to this pre-solicitation notice. NO awards are anticipated to be made in response to this pre-solicitation notice.” Will December 20th remain as the closing response date?

Answer: This was a “Draft” RFP Notice, in which December 20, 2018, was a projected due date. Once the solicitation is posted, it’ll have the actual due date in Block 8.

1. On page 26, section 2.8 there is mention of a Government provided master listing of approved medical/surgical supplies and on page 142 says that “The offeror is provided with the MSPV-Puerto Rico listing of Government approved medical/surgical supplies for Puerto Rico”. When will such list be provided?

Answer: Attachments 2A – Product Pricing Data and 2B – Products Pricing Data Attachment Top 40, are the approved medical/surgical supplies for Puerto Rico. Please note, these lists are subject to change. Attachment 2A is the overall list of products, whereas Attachment 2B, is the Top 40 most procured items for Puerto Rico.

1. There are different contract price categories in the MSPV formulary; MSPV Competed, Mandatory Source, LSJ (Limited Source basis), VISN Specific, Pricing Agreement or PV J&A (Prime Vendor sourcing), which categories will be managed by the SAC which will be managed by the MSPV?

Answer: The Government will be responsible for management of the overall Formulary. However, MSPV will be responsible for managing the supplier agreements and approved MSPV supplied items.

1. Page 33, section 6.8 it is stated that the Facilities will provide the MSPV with a Facility Service Level Election form. Please define what is that form and what does it contain.

Answer: Facility Service Level Election Form will be added to the solicitation.

1. On page 33 and 58, sections 6.9 and 44.10 respectively, it is stated that “An on-site representative shall be available for one day per week for eight hours to follow up with back orders, per facility, take new orders work in conjunction with the item manager to increase the usage of the formulary and have the capability to work with invoicing issues.” However, on page 58, section 44.12 it is stated that “MSPV shall provide on-site customer service to each facility five days a week for eight hours to resolve contract service issues, including resolving open invoices.” (NEED TO CLARIFY 1 day per week for 8 hours or 5 days @ 8 hours or 5 days @ per day)

Answer: 5 Days a Week 8 hours day.

5a. Will the Will the VASAC select frequency according to the selected option in the CLIN pricing sheet? Answer: YES! Need to check if CLIN Pricing Will the final version of the RFP be modified with the desired time option?

Answer: Yes.

1. Page 65, section 52.0 describes an On-Site Strategic Sourcing Liaison that will work 5 days a week on VA facilities performing functions described on section 52.5. This resource is described separately form the on-site customer service rep, however, on the CLIN Pricing Structure Sheet there is no section to quote the Strategic Sourcing Liaison (SSL). How will this SSL be quoted?

Answer: Verbiage will be changed throughout the contract as “on-site customer service rep.

1. On pages 50 – 51, section 32 there is a list of Primary fees; Bulk fee, LUM fee, Drop fee and Strategic Sourcing Liaison fee. Please confirm that these are distinctions in invoice types the VA will receive from the Prime Vendor.

Answer: These are the types of fees that will be applied per line item, depending on which category they fall into. Invoice can have a mixture of the different fee types.

1. Regarding invoices; On page 29, section 5.0 it is mentioned that “Invoices submitted for payments shall separate the MSPV FSS medical/surgical supplies from all other Federal Government priced invoiced medical/surgical supplies.” However, on page 46, section 24.2 it is stated “The MSPV shall provide one consolidated delivery and one invoice per task/delivery order by the required delivery date for all core products ordered by facilities.” Also on page 48, section 31.0, it is stated that; “The MSPV shall perform billings for all medical/surgical supplies (supplies delivered and services performed) and shall provide facilities with one consolidated invoice per order”. Separating invoices according to delivery method, fee type and contract price type (FSS) not only causes multiplicity of invoices and increased transactions for both parties, it contradicts the Objective of the MSPV selection according to page 27, section 3 of the pre-solicitation where it states; “This shall provide ease of ordering, reduce the number of purchase orders, reduce the number of shipments and number of invoices processed by medical centers, reduce facility inventory levels, and provide customer flexibility through the establishment of a MSPV contract for all participating facilities”. Please confirm VA’s preferred invoice methodology since we see different directions from the previous citations on questions 7 and 8.

Answer: Government is asking for 1 consolidated invoice, however, in that consolidated invoice, as per section 5.0, whereby the resultant MSPV is also a supplier of medical/surgical supplies under existing Federal Contracts (as provided in paragraph 5.0), product prices are Freight on Board (FOB) destination and the product price includes the delivery fee. MSPV shall not charge any fee on their or any of their affiliates’ Federal Contract medical/surgical supplies ordered by or provided to participating facilities under the MSPV contract(s). Invoices submitted for payments shall separate the MSPV FSS medical/surgical supplies from all other Federal Government priced invoiced medical/surgical supplies.

1. On page 137 it is mentioned a pre-proposal conference call, when will this conference call take place?

Answer: Pre-Proposal Conference will be removed from solicitation.

1. Attachment 2B does not have any references to OEM Name or Part Number; will the information be provided to understand the clinically approved products from the local VA facilities?

Answer: Received the revised 2B Attachment OEM Name, Part No & MedPDB Numbers.

1. On document “018”, pg. 53 section 38, the products used for this award are discussed. It appears that the SAC is moving away from the “formulary” used in the “NG” contract and going back to using FSS & local contracts. Is that a true statement? If not, can you give a more detailed explanation of the contract(s) that will be authorized for the awarded vendor to use for supplying Med-Surg products to the PR VA?

Answer: No this is not a true statement. The formulary is comprised of FSS, VA National Standardization, Ability One Nonprofit Organizations Contracts, VISN and local Federal Government contracts, as well as, VA approved MSPV supplied items.

1. Section 2.12 states The MSPV shall be required to provide Trade Agreement Act (TAA) compliant medical/surgical supplies. Only FDA approved medical/surgical supplies that are compliant with Global Standard 1 (GS1), Health Industry Business Communications Council (HIBCC), and/or International Society for Blood Transfusion (ISBT) 128 standards are included in this requirement.

Question: how can the awarded MSPV be responsible for TAA compliance if the vendor isn’t making the product decisions used on the formulary?

Answer: For all contracted medical/surgical, cleaning, rescue and safety supplies used by a medical facility and identified on a master listing approved by VA, the awarded MSPV will not be responsible for ensuring initial TAA compliance. The awarded MSPV shall be responsible for ensuring TAA compliance for all additional items proposed, sources of supply and product prices, for VA approval and inclusion on the master listing, as requested by VA via a Program Office Item List.

1. Will the awarded vendor be required to submit a Small Business Sub-contracting Plan specific to this contract with their proposal or after award?

Answer: If an award is to be made to a Large Business, the Subcontracting Plan shall be requested and must be approved prior to award.

14. Does MSPV currently receive LUM distribution or are all deliveries Bulk?

Answer: Yes, MSPV PR does currently receive LUM distributions.