36C10G19Q0036-0002001.docx

Solicitation Number:

36C10G19Q0036

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for Brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 36C10G19Q0036 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-01, dated 20 Dec 2018.

Requirement Description:

VA has a requirement to purchase Exam Tables to deliver patient care at its VA Medical Centers around the country. Tables, Examination designed to facilitate patient examination and/or treatment while the patient is lying on the table. All tables have a padded top surface covered with dirt- and stain-resistant material (e.g., vinyl) to facilitate cleaning and decontamination and to increase the useful life of the table with some varieties having a removable padded top for easy cleaning. These tables usually have leg extensions, and storage drawers and cabinets in the base. Tables feature easy patient positioning, spring assisted back rests, and hide-away stirrups that lock into multiple positions. Examination tables may allow height and/or position (e.g., tilt) adjustments; they may also include leg extensions, casters, and other accessories (e.g., stirrups, paper rolls, storage drawers). Dedicated tables intended for specific examinations and/or treatments (e.g., gynecologic, proctologic, urological, orthopedic) are available. These tables are available in manual or powered models. A single-award Firm-Fixed Price Requirements contract will be awarded for the purchase of Brand Name or Equal equipment in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the Brand Name or Equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 – Surgical Appliance and Supplies Manufacturing and the associated size standard is 750 employees. This procurement action is issued as a small business set aside.

This acquisition is for a single-award Firm-Fixed Price Requirements contract in accordance with FAR Part 16.5 for Hausmann brand name or equal Exam Tables and related equipment and accessories as identified in ATTACHMENT A – EXAM TABLES – PRICE/COST SCHEDULE. All interested companies shall provide a quote for all Contract Line Item Numbers (CLINs) listed in ATTACHMENT A – EXAM TABLES – PRICE/COST SCHEDULE.

The ordering period is for one year with two 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached.

All interested Offerors must be registered in the System for Award Management (SAM) prior to receiving an award. You may access SAM at https://www.sam.gov/portal/public/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 4:00PM EST on March 15, 2019 to beth.davis2@va.gov. No calls will be accepted.

Quotes are due via email by 4:00PM EST on April 19, 2019 to beth.davis2@va.gov.

Product Description Salient Characteristics Literature Review Exam Tables

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Tables, Examination product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirements contract award. Tables, Examination designed to facilitate patient examination and/or treatment while the patient is lying on the table. All tables have a padded top surface covered with dirt- and stain-resistant material (e.g., vinyl) to facilitate cleaning and decontamination and to increase the useful life of the table with some varieties having a removable padded top for easy cleaning. These tables usually have leg extensions, and lots of storage drawers and cabinets in the base. Tables feature easy patient positioning, spring assisted back rests, and hide-away stirrups that lock into multiple positions. Examination tables may allow height and/or position (e.g., tilt) adjustments; they may also include leg extensions, casters, and other accessories (e.g., stirrups, paper rolls, storage drawers). Dedicated tables intended for specific examinations and/or treatments (e.g., gynecologic, proctologic, urological, orthopedic) are available. These tables are available in manual and powered models.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Tables, Examination to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for one (1) 12 month base period with two (2) twelve (12) month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, “Brand Name or Equal” which requires the quoter indicate that each product being offered as an “equal” product to the Hausmann Industries® Tables, Examination. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the contracting officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

The Department of Veterans Affairs (VA) is seeking vendors who can provide Hausmann Industries® Tables, Examination, manual and powered as listed above or equal commodities which meet all of the following salient characteristics:

CLIN’s 0001-0006 apply to the following SC’s

CLIN’s 0001-0004 apply to the following SC’s

Literature Review

CLIN’s 0005-0006 apply to the following SC’s

Literature Review

VENDORS ARE REQUIRED TO SITE WHERE IN THEIR LITERATURE THESE SC’s ARE REFLECTED.

See attached document: ATTACHMENT A - PRICE COST SCHEDULE – Exam Tables.

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION – Exam Tables.

See attached document: ATTACHMENT C - CONTRACT CLAUSES – Exam Tables.

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS – Exam Tables.

See attached document: ATTACHMENT E - SALES REPORTING TOOL – Exam Tables.