Amendment 0003 - Laundry Industry Day Questions and Answers.pdf

Question 1 Do you have a long-term contract with the laundry machine manufacturers or service providers?

Answer 1 We are in the process of creating a contract for maintenance services for all existing GA Braun’s equipment.

Question 2 Do you separate laundry based on departments, floors, or by individuals?

Answer 2 As per regulations, the only linen that is processed separately from the rest, is that of the surgery room.

Question 3 What is the square footage of the current laundry facility?

Answer 3

10,030 GSF

Question 4 How much square footage do you anticipate you need for a new facility?

Answer 4 NTE 11,000 GSF; Legislative Seismic Funding requirements do not allow greater than 10% increase in SF.

Question 5 If the analysis shows it’s better to construct a new facility would you be okay with contracting out the laundry service while under construction?

Answer 5 The medical center staff will utilize the existing facility until they are able to transition to a new facility, or services are contracted out as a solution. As a result, contracting out during construction would not be required.

Question 6 Do you have daily demand data for laundry?

Answer 6 Currently, ≈ 6-7K

Question 7 Do you have daily demand data for laundry during an emergency (hurricane for example)?

Answer 7

Based on past emergencies the facility processes an additional 2,000 LBS daily.

Question 8 Are there any anticipated set-aside designations for the solicitation?

Answer 8 As standard in most VA Solicitations, anticipated set aside for Small Business and

SDSVOB

Question 9 Would you please provide a list of Industry Day participants?

Answer 9 See attached.

Question 10 Are there specific infection control certifications or protocols (e.g., compliance with CDC or OSHA standards) that contractors must adhere to?

Answer 10 No. Contractors will not be exposed to contaminated linen.

Question 11 Can you elaborate on the specific customization needs for linens based on patient or unit types?

Answer 11

• On mental health units, non-elastic-hemmed fitted sheets must be used, and no flat sheets should be provided for patient safety purposes.

• There are two different sizes of fitted sheets depending on the size of the unit mattress. These are regular and bariatric.

• Bed linens for the Community Living Centers (CLC’s) are purchased in a different color than the rest of the facility to provide a home-like environment to the patient.

• Bigger towels (pool towels) are used on the physical therapy unit. Bath towels are provided to the rest of the units.

Question 12 Are there additional local or federal building codes or certifications beyond seismic and hurricane resistance that the facility must meet?

Answer 12 No.

Question 13 Would the VA consider performance-based contracts with shared savings from sustainability efforts or operational efficiencies?

Answer 13 Yes, The Department of Veterans Affairs may consider when the procurement method and type is determined. I/E Service, Construction, or lease.

Question 14 Can the presentation given by the San Juan VAMC Laundry supervisor be provided?

Answer 14 See attached.