36C10F23R0075 - Nashville TN OPC - RLP Amendment 2 - VA Q_A Matrix - 9.14.2023.pdf
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- Solicitation number
- 36C10F23R0075
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This document contains a Q&A matrix for a solicitation issued by the Department of Veterans Affairs for the development of a new outpatient clinic in Nashville, TN. Key details include that the solicitation is for a 188,712 ANSI/BOMA SF clinic to meet FSL II security requirements and achieve one Green Globe certification. The clinic must accommodate 1,100 parking spaces including six electric vehicle spaces. The Q&A provide clarification on requirements for building systems, security features, and site elements such as a covered drive-through area for patient drop-off. Award is anticipated in fall 2024/winter 2025.
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Q&A Matrix September 14, 2023 Nashville TN OPC 36C10F23R0075
NUSF 157,260
ABOA SF 188,712
Parking Spaces 1,100 Pre-Bid 8/24/2023
Number Reference Document
1 L100 6.05 1
2 Appendix A-5, Page 1 2
3 RLP 2.02 3
4 RLP 2.20 / 2.21 4
5 RLP 1.06 5
6 RLP 3.06.O 6
7 LDN 4.1.2 7
8 Appendix A-5, Section 1.6 8
9 Appendix A-5, Section 1.6 9
10 Appendix A Program for Design
11 Appendix A Program for Design
12 Appendix A.2 Lease Design Narrative
13 Appendix A.2 Lease Design Narrative (LDN)
14 Appendix A.5 Facility Security Level (FSL III)
15 Appendix A.5 Facility Security Level (FSL III)
16 Appendix A.2 Lease Design Narrative (LDN)
Appendix A Program for Design (PFD) & Appendix
A.6 - Conceptual Plans
18 Appendix A.2 Lease Design Narrative (LDN)
19 Appendix A.2 Lease Design Narrative (LDN)
20 Appendix A.2 Lease Design Narrative (LDN)
21 Appendix A.2 Lease Design Narrative (LDN)
22 Appendix A.2 Lease Design Narrative (LDN)
23 Appendix A.2 Lease Design Narrative (LDN)
24 Appendix A.2, Lease Design Narrative (LDN)
25 Appendix A.2, Lease Design Narrative (LDN)
26 Appendix A.2, Lease Design Narrative (LDN)
Questions Answers
Yes, vehicle screening is a requirement per section 1 of the FSL III.
Standby generator requirements are in LDN, Section 4.6.1. HVAC for clean rooms (RME storage), the requirements specified in the OI&T appendix and any additional requirements listed in the project specific requirements.
Confirmed, only UPS required are rack-mounted per section 4.8.6 of the LDN.
Confirmed, flexible ductwork is only allowable for the final 3 feet connection to diffusers.
No dental service in Nashville.
There are no parts of this building that are considered warehouse or garage areas.
Per section 2.9 of the FSL III document, yes, the mail room is required to be on a dedicated HVAC.
Per section 3.37 of the L100, these restrooms are SHELL (i.e. lessor/non-ABOA space).
No 8' corridor for the Eye Clinic.
The one-lane covered drive through is for public/patient use, located within parking area, can be adjacent or remote, does not need to be secure zone. The intended use of the covered one-lane drive through area is for patient vaccinations, testing, other patient/staff interactions (e.g., drive through clinic, etc.).
See below for question and answer (#14).
Yes, any entry that does not require an ID for access is required to meet the requirements of Section 3 of the FSL III. Per VA directive, this specific VA population requires a separate entrance.
Section 4.4.6 indicates that hot water heating is required. Confirm that electric heat is not acceptable.
Section 4.1.1, Additional Site/Civil Requirements, "states to provide a covered one-lane drive through area, separate from main entry, complete with power and data". Please clarify use of drive through.
Electric heat is not prohibited.
The one-lane covered drive through is for public/patient use, located within parking area, can be adjacent or remote, does not need to be secure zone. The intended use of the covered one-lane drive through area is for patient vaccinations, testing, other patient/staff interactions (e.g., drive through clinic, etc.).
Per section 1.3 of the FSL III document, no special measures required for a perimeter fence.
Per section 1.4 of the FSL III document, no gates or barriers are required. Only to limit access points and provide VSS coverage. However, 1.10 of the FSL III requires gates or barriers for staff parking areas.
Yes, the canopy must cover the passenger side of 4 vehicles simultaneously.
The staff shower belongs to Staff support space. The staff shower shall be adjacent/near the Police Area.
No dental service in Nashville.
Do the (6) electric vehicle spaces count towards the minimum 1500 required spaces for the project?
The relative humidity setpoints in section 6.05 of the L100 and the Room Data Matrix are year round requirements.
https://www.cisa.gov/resources-tools/resources/isc-standard-risk-management-process
ASCE 59 is the controlling document for compliance with FSL III requirements.
Confirmed that this is only a detailing requirement and that no blast analysis would be necessary for the requirements of Section 2.20 and 2.21 of the FSL III.
PDF version attached with RLP Amendment 2.
No.
Yes, the six (6) electric vehicle spaces count towards the 1,500 requirement.
Are CAD files required with the submission?
Is Appendix A.1 Project Room Contents List required to be submitted in excel format or PDF? If a PDF is required, can you provide it?
The RLP just requires implementing features to deny contact to exposed primary vertical load members of either 4 inches in public spaces or 6 inches in the mail screening / receiving locations. Confirm that this is only a detailing requirement and there are no internal blast analysis requirements on interior demising walls, floors above, etc.
The RLP references providing Level of Protection II in accordance with ASCE 59, and also references following the Response Limits from PDC-TR 06-08. Which of these documents is the controlling document for element response limits for the blast design?
Please provide the non working link in Appendix A.5.
Please confirm that there are no spaces that require winter relative humidity (RH) setpoints that are greater than the minimum RH criteria/setpoints required by the FGI. We understand that the summer space RH setpoints cannot exceed the maximum RH setpoints established by the FGI.
The LDN states, "Provide a covered one-lane drive through area, separate from the main entry, complete with power and data." Question: Is this intended for public/patient use, and does it need to be located adjacent/remote from the building, or within a secure zone?
A note at Eye Clinic is there are a significant number of patients in wheelchairs and possibly stretcher from nursing homes. Will these patients be arriving through the ambulance entry? Is this comment specific to the Eye Clinic, or the Clinic as a whole? Should an 8’ wide path be provided to better accommodate stretchers from the ambulance entry to back entries of the Eye Clinic, and others as appropriate?
If the VA is the only occupant of the building, will gang toilets in Lobbies be considered Lessor or ABOA space?
Are gates or other barriers required at vehicle access points onto the site? If yes, is this a shell or TI item?
Is a perimeter fence around the site required? If yes, is this a shell or TI item?
The LDN states, "VRC/Homeless shall have separate exterior entrance and vestibule." Question: See additional information below
Section 4.4.9.1.1 indicates that flexible ductwork is prohibited except for the last three feet to connect diffusers. Confirm that flexible duct or connectors may not be used to connect fan coil units or other equipment that is installed to the ductwork.
There is no indication of UPS system need in RLP, please confirm.
There is no indication of generator power beyond code requirement in RLP, please confirm HVAC equipment are not needed to be on generator power.
Is the Mail & Dist. Room required to be on a separate dedicated HVAC unit?
L100 section 6.05 says warehouse or garage areas require heating and ventilation only. Which parts of the building are considered warehouse or garage areas?
The LDN states, "For all Dental X-ray, lessor to provide two (2) pathways from the unit." Question: Is there a Dental X-ray in the program for this project? If so, where is it located?
The LDN states, "A central Nitrous Oxide and Oxygen system will be used in the Dental Clinic. Lessor to provide all piping, regulators, flow valve, mechanical equipment, etc. All other areas will use portable cylinders." Question: Is there a Dental Clinic in the program for this project? If so, where is it located?
The PFD has "Shower, Staff" (Room Code SHSU1) listed with the Staff Support Area. The Conceptual Plan has this room included within the Police area program (shaded green) however. Question: Which program area does this shower room belong to?
The LDN states, "At patient entry, canopy shall accommodate the passenger side for four (4) vehicles." Question: Is the intent to provide a canopy parallel to building frontage -to provide canopy coverage only over the passenger-side of the vehicles that are dropping-off?
The FSL states, "ISC LOP III: The government may select to screen all visitor vehicles before entry into the controlled parking area." Question: Is vehicle screening a requirement for this project?
The FSL states, "ISC LOP III: Use X-ray and metal detector to screen all occupants and their property that do not possess and acceptable ID for access to the facility....Equipment and armed security guards provided by the Government will direct occupants and visitors...Appropriate lobby and entrance/exit space shall be made available for this purpose."
Question: Does the VRC/Homeless entry require separate security screening to comply with FSL-III?
https://www.cisa.gov/resources-tools/resources/isc-standard-risk-management-process https://www.cisa.gov/resources-tools/resources/isc-standard-risk-management-process https://www.cisa.gov/resources-tools/resources/isc-standard-risk-management-process https://www.cisa.gov/resources-tools/resources/isc-standard-risk-management-process https://www.cisa.gov/resources-tools/resources/isc-standard-risk-management-process https://www.cisa.gov/resources-tools/resources/isc-standard-risk-management-process https://www.cisa.gov/resources-tools/resources/isc-standard-risk-management-process https://www.cisa.gov/resources-tools/resources/isc-standard-risk-management-process https://www.cisa.gov/resources-tools/resources/isc-standard-risk-management-process
27 Appendix A.2, Lease Design Narrative (LDN)
28 Appendix A.2, Lease Design Narrative (LDN)
29 RLP 3.06 (S) 29
30 Appendix A.5 FSL Requirements
31 RLP Section 3.06 31
32 General 32
LDN reissued with RLP Amendment #2. See reissued LDN.
The requirement is for 2 Green Globes.
FSL III is the requirement.
Yes - an LOI or MoU is acceptable and shall comply with RLP Section 3.06.
When does VA anticipate an award to be announced for the Nashville requirement?
Would a letter of intent or Memorandum of Understanding for a land lease with a prospective land owner suffice as evidence for proper site control requirements. This document would spell out the adequate terms and timelines to submit for the RLP.
The current RLP requires design and construction for FSL 3. This security level is uncommon to VA outpatient clinics and includes design measures that significantly increase the cost of construction. One instance of this increased requirement is progressive collapse design of the multi-story building design. Will VA consider reducing the FSL requirement to FSL 2 in order to reduce the shell cost of the proposed project?
The current RLP requires Two (2) Green Globes for New Construction Certification. The Green Building Initiative (GBI) is adopting a new standard for Green Globes Certification. It is adopting the 2021 GBI standards that will greatly increase the measures required to achieve two (2) Green Globes for this project and greatly increase the cost of design and construction. Will VA consider reducing the requirements for this lease to one (1) Green Globes in order to both maximize sustainable design and minimize cost to the project?
Section 4.2.8, please confirm "freight elevator" requirement is met by a standard elevator with capability of accommodating stretcher per RLP.
Section 4.1.2, Additional Parking Requirements, "provide six (6) minimum covered designated waiting areas throughout vehicle circulation areas for patient drop-off/pickup".
Please confirm if these are to be adjacent to the main entry and if any of these waiting zones can be under the main entry canopy.
Fall 2024/Winter 2025.
The six (6) covered waiting areas are to be spread out evenly throughout the patient parking area for use of shuttles back to clinic.
Nashville TN OPC - Q&A Matrix
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