VFTHE Pre Solicitation Slides v2 12 14 2022.pptx

Veteran Facility Transformation & Healthcare Enhancement (VFTHE) Blanket Purchase Agreement (BPA) Pre-Solicitation Conference December 14, 2022 VFTHE Pre-Solicitation Conference

1. Overview and Purpose of the Conference

2. Government Introductions

3. High-Level Overview of the Requirement

4. Evaluation Factors

5. Estimated Dates of Solicitation & Award

Please note that the Government will not be answering questions during this conference. However, Attachment F of the draft Request for Quote 36C10F23Q0008, RFQ Questions, will used to submit all questions and feedback. As per the instructions of the draft RFQ, please provide all questions no later than Monday, December 19, 2022.

Agenda

Kevin Armillotti – Lead Contract Specialist, Office of Facilities Acquisition, AE Construction Contracting Policy Service

Darian Fludd – Contract Specialist, Office of Facilities Acquisition, AE Construction Contracting Policy Service

Tiffany Rivers – Contracting Officer, (Acting) Director, Office of Facilities Acquisition, AE Construction Contracting Policy Service

Dr. Zebulon Fox – Associate Executive Director, Construction & Facilities Management (CFM)

Ross Davidson – Associate Executive Director, Office of Facilities Planning

John Bulick – Director, Facilities Planning Development Service (CFM), Co-Project Manager

Dan Johnson – Director, Strategic Analysis Service, Veterans Health Administration (VHA), Co- Projector Manager

Dan Gall – Deputy Chief Strategy Officer, VHA

Introductions

Key MAHSO/VFTHE Charges

MAHSO: Market Area Health Systems Optimization VFTHE: Veteran Facility Transformation and Healthcare Enhancement Submit to Congress by March 2026:

Market area assessment Strategic plan Modernize VA facilities to provide:

Best possible health care outcomes Safest and most efficient means and environment possible to deliver care Employ field-driven and transparent approach to market assessments to reflect valuable stakeholder feedback and lessons learned Create strategy for VHA infrastructure to provide the right facilities, in the right places, with the right care in every part of the country

Lessons Learned and Second MAHSO BPA Plans are underway to conduct the 2nd quadrennial market area assessments as required by MISSION Act of 2018. As part of the preparation process, VA is incorporating lessons learned from the first effort to improve the next iteration of the work. The lessons learned will be incorporated into a plan for the conduct of the assessments to include narrative concepts, guidance, definitions & standards by the beginning of March 2023 With regard to a successor contract to VA’s Market Area Health Systems Optimization (MAHSO) BPA which provided the basis for the modernization and realignment recommendations published in March of 2022, VA intends to stand up a second MAHSO BPA contract to include follow on work related to Veteran Facility Transformation and Healthcare Enhancement (VFTHE)

First Call Order Task Area Deliverables Market Area Assessments Development of enterprise-wide strategic analysis to inform planning Delivering evidence-based advanced data analytics, VA and commercial healthcare planning expertise, and training Additional domains of analysis including visioning, rural healthcare, education and research, health and wellness aspirations, health equity, population migration, pandemic and PACT Act implications, enrollee reliance , population density distribution, population health, telehealth, and cost accounting analyses Data Management IT Maintenance and Development – Continuation Data Discovery & Findings. A comprehensive market analysis data set considering demand, aggregated by geography, as well as internal and external health care capacity by market Health Systems Planning Application (HSPA) Data Management Applications Health Systems Planning Application (HSPA) —Sustainment – Continuation HSPA – Evolution Cost Range Model (CRM) Enhancements Conversion of Enrollee Health Care Projection Model (EHCPM) Workload for Use in VA Space Calculator and Space and Equipment Planning System (SEPS) Interactive Mapping Tools. Includes the VHA Geospatial Information Systems (GIS) Planning Portal

First Call Order Task Area Deliverables (cont.)

4) Implementation Planning Implementation Planning – Continuation Campus and Facility Masterplan Standardization – Feasibility Studies for two VAMC Candidates: Raleigh Durham and Washington DC

5) Strategic Prioritization Strategic Prioritization including Alternative COA Development (Infrastructure Strategy) – Continuation

6) Stakeholder Management and Strategic Communications External Stakeholder Response Support – Continuation Strategic Communications – Continuation

7) Program Management and Executive Support Planning Strategy Support and Governance – Continuation VFTHE Program Management – Continuation Change Management – Continuation Executive Briefing Support – Continuation

8) Special Studies

Information to be Posted on VA Website AIR Commission Recommendations Data Discovery Decks Market Studies Methodology National Planning Strategies (12) Modernization Cost Range Model (CRM) Summary

The solicitation will be released to General Administration Services (GSA) Multiple Award Schedule (MAS) 541611 contract holders.

The Government anticipates a single award as a result of the eventual solicitation.

The BPA will have a base period of 12 months from the date of award and will have three (3) 12-month option periods.

The competition for establishment (award) of the BPA will be conducted in accordance with the procedures in FAR 8.405-3, Blanket Purchase Agreements.

Solicitation Information

All quoters, both small and large businesses, are required to submit Small Business Participation Commitment/Plan information. The Small Business Participation Commitment and Plan Factor is an acceptable or unacceptable (go or no go) factor. Failure to meet the requirements established in the solicitation will render a Quoter’s response unacceptable and therefore no further consideration will be given for award.

Evaluation Factors

Factors to be evaluated:

Go/No-Go:

Small Business Participation Commitment/Plan

Non-Price Factors:

The following four additional non-priced factors, Technical Approach, Corporate Experience, Past Performance, and Socioeconomic Considerations, are listed in descending order of importance and, when combined, are significantly more important than the factor of Price. It should be noted that award may be made to other than the lowest priced offeror, if the Government determines that a price premium is warranted due to merits of the non-price factors.

Evaluation Factors (Cont.)

Volume 1- Technical Factor

1) Section 1-Technical Approach Submission shall include a description of the quoter’s BPA-level technical approach. Its approach shall demonstrate its understanding of the work, including understanding the objectives of the Statement of Work (SOW) and specific tasks, challenges, and risks. Additionally, the approach shall be feasible given the timelines, political environment, and potential barriers to success. Technical Approach shall be complete and address all major task areas of the BPA Performance Statement of Work. The labor basis for the first Call should be consistent with the proposed technical approach.

2) Section 2-Staffing/Management Plan

A staffing/ management plan tailored to the first Call covering the first year of performance (plan should be consistent with Contractor’s submitted ATTACHMENT E.1, First Call Price Schedule / Labor Rates). The Staffing/Management plan shall include its plan for personnel recruitment, retention, any personnel replacement, as well as a description of the quoter’s reach-back capabilities. It shall describe the quoter’s approach to selecting, assembling, and assigning work to the Contractor team with the appropriate skill sets to meet the project deliverables required during the first year of performance. The staffing/management plan shall also identify resources such as tools, equipment, or processes required to successfully accomplish the work as detailed in the initial call order. Letters of commitment shall be submitted for all key personnel utilized for the initial call order.

3) Section 3-Key Personnel Résumés Résumés for the key personnel meeting the requirements in the BPA SOW shall be submitted. The following key personnel résumés (two page maximum) shall be included:

Note: Contractor may quote additional resources for each labor category in Attachment A, BPA LCATS Labor Rates.

Additionally, quoters shall pursue and provide with the Technical Volume, letters of commitment for each Key Person Proposed to demonstrate availability of the proposed personnel for immediate performance on the first Call.

Volume II – Corporate Experience Quoters shall provide up to three specific examples of its past corporate experience. Within the narrative for each experience example provided, the quoter shall:

Describe how its past experience in commercial and Government healthcare has equipped it with the knowledge, skills and ability to beneficially impact a healthcare delivery system for a large, complex enterprise-wide health care network. This description should include specific relevant examples of corporate and federal experience for healthcare market planning and capital planning for large healthcare systems and should explain how the size of the organization transformed in terms of dollars (budget), how the Government and/or commercial nature of the work, regional or national scale, number of people in the transformed organization, and number of locations has prepared the quoter to successfully provide the services of the BPA for VA. Note that only corporate/federal experience will be evaluated and that personnel experience will not be evaluated as part of this factor.

Volume III – Past Performance Quoters may submit a narrative detailing up to three (3) contracts (prime contracts, task/delivery orders, and/or major subcontracts) in performance during the past six (6) years from the date of issuance of the final solicitation, which are relevant to the efforts required by the RFQ. Areas of relevance include all objectives addressed in the SOW. Experiences that are most relevant are those with projects that are similar in size, scope, and complexity.

Volume IV – Socioeconomic Considerations

(1) ) For SDVOSB/VOSB concerns: In order to receive credit under this Factor, a quoter shall submit a statement of compliance that it qualifies as a SDVOSB or VOSB in accordance with VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors. SDVOSB and VOSB quoters are cautioned that they must be registered and verified in Vendor Information Pages (VIP) database (http://www.VetBiz.gov) to receive credit under the Veteran’s Involvement Factor.

(2) ) For Non-SDVOSBs/VOSBs: To receive some consideration under this Factor, a prime quoter must state in this volume, the names of SDVOSB(s) and/or VOSB(s) with whom it intends to subcontract and provide a brief description and the approximate dollar values of the proposed subcontracts. Additionally, proposed SDVOSB/VOSB subcontractors must be registered and verified in VIP database (http://www.VetBiz.gov) in order to receive some consideration under the Veteran’s Involvement Factor.

Volume V – Price

The BPA Rate Schedule (RFQ Attachment A, BPA LCATS LABOR RATES) of the RFQ, quoting labor rates for the required labor categories using only labor categories from its GSA MAS 541611 schedule (same category or labor category mapped to the Government’s required labor category). Quoter may additionally propose up to eight additional labor categories with rates from its GSA MAS 54611 schedule that it has determined will be necessary to accomplish the work. Quoted labor rates for the base and all option periods must be at or below established GSA rates to be considered reasonable. Note that in accordance with FAR 8.405-4, the Government shall seek a price reduction before establishing the BPA or placing the first Call.

Attachment E.1, First Call Price Schedule / Labor Rates shall show the labor categories, hours, and labor rates used to develop the quoted fixed-price. Please note that all labor rates must be less than or equal to the Contractor’s GSA rates and should be consistent with its first-year labor rates from Attachment A. Contractors must propose pricing for each line item or annotate a line item that is Not Separately Priced as “NSP.” Please note that Attachment E.1 will be updated upon the release of the actual RFQ.

Volume VI – SF 1449, Amendments, and Other Documents

Signed Standard Form (SF1449) and Acknowledgement of Amendment(s), if any. An official authorized to bind the firm shall sign the SF 1449, all amendment(s) (SF30s), and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

b) Any proposed terms and conditions and/or assumptions upon which the quote is predicated. Quoters are hereby advised that any quoter-imposed terms and conditions and/or assumptions which deviate from the Government’s material terms and conditions established by the solicitation, may render the quoter’s quote unacceptable, and thus ineligible for award.

c) Quoter’s statement(s) as required by paragraph b. of the VAAR Clause, E.3 VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST.

Release Solicitation – ~January 11, 2023 Questions Due – ~January 18, 2023 Quotes Due – ~January 30, 2023 Award by – ~March 15, 2023

Note that all dates are estimates and are subject to change.

Milestones

Thank you for taking the time to attend today’s conference.

HAPPY HOLIDAYS!!

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