S06 Pre-Proposal Conference slides GLNC PH 2 Dec 1 2020.pdf

IAS

GREAT LAKES

NATIONAL CEMETERY

PHASE 2 CEMETERY DEVELOPMENT

HOLLY, MICHIGAN

SOLICITATION 36C10F20R0098

PROJECT # 923CM2002

PRE-PROPOSAL CONFERENCE

DECEMBER 1, 2020

1 Office of Construction and Facilities Management

Agenda

Opening Remarks

NCA Mission

Solicitation Summary

Milestones

Project Scope and Overview

Site walkthrough

2 Office of Construction and Facilities Management

Opening Remarks

Introductions

VA Representatives

➢ VA CFM: Jeff Gerbensky, Contracting Officer

➢ VA CFM: Dave Martino, Project Manager

➢ GLNC: Srey Austin, Director

➢ GLNC: John Shilling, Maintenance & Operations Supervisor

3 Office of Construction and Facilities Management

NCA Mission

The National Cemetery Administration honors Veterans and their families with final resting places in national shrines and lasting tributes that commemorate their service and sacrifice to our Nation.

President Abraham Lincoln pledged the nation:

“To care for him who shall have borne the battle and for his widow and his orphan.”

That remains VA’s motto today.

4 Office of Construction and Facilities Management

Solicitation Overview

Solicitation is set aside for Service Disabled Veteran Owned Small Business (SDVOSB) in accordance with 38 U.S.C. 8127(d).

SDVOSB Offerors must be registered in SAM and registered & verified in VIP prior to submission

Annual Representation and Certification https://www.sam.gov/SAM/

Vendor Information Pages (VIP) https://www.vip.vetbiz.va.gov/

5 Office of Construction and Facilities Management

VAAR 809-406-2

Cause for Debarment

(a) In addition to the causes listed in FAR 9.406-2, the SDO may debar contractors, based upon a preponderance of the evidence, for

(1) Misrepresentation of Veteran-owned small business (VOSB) or service- disabled, Veteran-owned small business (SDVOSB) status; or

(2) Any deliberate violation of the limitation on subcontracting clause requirements for acquisitions under subpart 819.70.

(b) The SDO shall debar for a period of not less than five years, pursuant to 38 U.S.C. 8127(g), Enforcement Penalties for Misrepresentation, any business concern that has willfully and intentionally misrepresented the status of that concern as a small business concern owned and controlled by Veterans or as a small business concern owned and controlled by service-disabled Veterans pursuant to this subsection.

(1) “Willful and intentional” misrepresentations, for the purpose of debarment actions taken pursuant to subsection (b), are defined as misrepresentations concerning the status of the concern as a small business concern owned and controlled by Veterans or as a small business concern owned and controlled by service-disabled Veterans resulting in an admission, criminal conviction, civil judgment, or administrative decision related to fraud or other criminal acts.

(2) Debarment of a business concern pursuant to subsection (b) shall include the debarment of all principals in the business concern. Debarment shall be for a period of not less than five years.

https://www.acquisition.gov/content/part-9-contractor-qualifications#i1115334 https://www.va.gov/oal/library/vaar/vaar819.asp#81970

6 Office of Construction and Facilities Management

Service-Disabled

Veteran-Owned Small Business

VA Office of Small and Disadvantaged Business Utilization (OSDBU) Washington, D.C.

➢ http://www4.va.gov/osdbu/

Contact OSDBU for information on

Joint Ventures

Teaming Agreement

Mentor Protégée (See VAAR 819-71)

CVE verification http://www4.va.gov/osdbu/

7 Office of Construction and Facilities Management

Project Cost Range

Between $20,000,000 - $50,000,000

Contract Type: Firm Fixed Price

Evaluation Method: Best Value/Tradeoff

Federal , State, and Local Tax (FAR Clause 52.229-3)

Is the Responsibility of the Contractor, include it in your proposal price

Construction Wage Rate Requirements (Davis Bacon Act) Applies

Buy American Act Applies

8 Office of Construction and Facilities Management

Contract Line Item Numbers (CLINs 001-006)

CLIN 001: Base Bid - All work necessary to construct the base project

CLIN 002: Base Bid - Furnish and deliver pre-placed crypts

CLIN 003: Add Alternate #1 - New Committal Shelter 4

CLIN 004: Add Alternate #2 – Honor Guard Parking

CLIN 005 : Add Alternate #3 – Assembly Area Parking Lot

CLIN 006 : Add Alternate #4 – New Covered Storage Bldg, Maint. Yard

Period of Performance

1004 calendar days after the Notice to Proceed for base bid and any/all add alternate work.

9 Office of Construction and Facilities Management

Bid Bond/Bid Guarantee (SF 24)

See Solicitation pages 7 & 21

Bond amount 20% of the offer price but shall not exceed $3,000,000

Volume II, TAB 2, of your emailed proposal must contain a legible, scanned copy of your Executed Bid Guarantee (SF-24). Please shade any raised seals with pencil lead to make them legible before you scan the bond.

An original, hard copy, executed Bid Guarantee (on form SF-24) must be mailed to the Contracting Officer within 5 business days of the proposal due date/time. See page Solicitation pg 7

Make sure your bond is in compliance with Far Part 28

Performance & Payment Bonds (SF 25) Required

Penal sum = 100% of award amount

Required of awardee within 10 calendar days of award.

10 Office of Construction and Facilities Management

Early Turnover (ETO) Work

Completion and turn over to the Owner earlier than the final project completion date. See Spec Section 01 00 01-General Requirements

Time period for completion of the ETO work is a specified number of days following the "Notice to Proceed" for the overall project

ETO work identified in plans/specs

ETO 1: To be completed within 180 days of Notice to Proceed.

ETO 2: To be completed within 400 days of Notice to Proceed

ETO 3: To be completed within 400 days of Notice to Proceed

11 Office of Construction and Facilities Management

Liquidated Damages

$1,292.00 for each calendar day of delay

Insurance

See Solicitation pages 52 & 53

Certificate of Insurance required prior to commencing work

Worker’s compensation and employers liability

General Liability

Automobile Liability

12 Office of Construction and Facilities Management

Pre-Proposal Inquiries (PPI)/Requests for Information (RFI’S)

Use Solicitation PPI Form (Attachment 4)

Questions Due: December 11, 2020, at 12:00 PM CT

Email to:

Jeffrey.gerbensky@va.gov, and

David.martino@va.gov

The subject line to read “Great Lakes National Cemetery Phase 2 Development RFP #:

36C10F20R0098”

Answers posted on or about: December 18, 2020 mailto:Jeffrey.gerbensky@va.gov mailto:David.martino@va.gov

13 Office of Construction and Facilities Management

Submission Instructions

Volume I – Technical Proposal (limit 67 pages)

➢ Title Page (see Solicitation page 13)

➢ Tab 1 – Past Performance

➢Project Summaries

➢PPQ & CPARS Reports

➢ Tab 2 – Relevant Experience

➢Relevant Projects

➢Key Personnel

➢ Tab 3 – Technical Approach

➢ Tab 4 – Construction/Project Management

➢Project Org Chart & Narrative

➢Capacity to Perform Work

➢Quality Control Plan

➢Safety Plan

➢Schedule

14 Office of Construction and Facilities Management

Submission Instructions

Volume II – Price Proposal (limit 30 pages)

➢ Title Page (see Solicitation page 13)

➢ Tab 1 –

➢Executed Solicitation, Offer and Award Form (SF1442) (pages 1-2).

Offeror shall complete Blocks 14-20C.

➢Completed Offer Schedule (page 3).

➢Solicitation Amendments – complete boxes 15A-C (SF 30) for each amendment issued & include a copy in your proposal.

➢ Tab 2 –

➢Scanned, legible, copy of Executed Bid Guarantee (SF-24)

➢ Tab 3 –

➢Printed copy “Representations and Certifications” as submitted on https://www.sam.gov/SAM/

15 Office of Construction and Facilities Management

Submission Instructions

Proposal Submission Instructions

➢ Email:

• Submit one (1) copy of the Technical Proposal (Volume I), & one (1) copy of their Price Proposal (Volume II).

➢Emailed proposals shall be sent to the Contracting Officer at jeffrey.gerbensky@va.gov by the due date & time shown in Box 13a of solicitation form SF 1442 (or as subsequently amended).

➢40 mb max file size limit

➢ If the file size is greater than 40MB, separate document into multiple files and label files logically & sequentially, for example Volume 1-part 1, Volume 1-part 2, etc.

➢Adobe PDF is the only file format that will be accepted.

➢ Ignore any solicitation references to Vendor Portal – they are an error and will be corrected via amendment.

mailto:jeffrey.gerbensky@va.gov

16 Office of Construction and Facilities Management

Milestones

1 Solicitation Issued November 20, 2020

2 Proposal Due Date January 6, 2020, 12:00PM CT

3 Contract Award (TENTATIVE) March 31, 2021

4 Notice To Proceed (TENTATIVE) April 19, 2021

17 Office of Construction and Facilities Management

Project Scope/Overview

VA Office of Construction &

Facilities Management

Dave Martino, Project Manager

18 Office of Construction and Facilities Management

Site Walkthrough

December 2, 2020

10am – 1pm CT

Cemetery Administration Bldg

4200 Belford Rd

Holly, MI 48442

(248) 328-0386

Site Walkthrough

19 Office of Construction and Facilities Management

QUESTIONS???

No technical questions will be answered today or during the pre-proposal site visit.

Submit all technical Requests for Information in writing per the solicitation.

Questions