36C10F20R0048Final.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and tim e offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C10F20R0048

X

08/05/2020

672-085E

003C4

Department of Veterans Affairs

Office of Construction and

Facilities Management (003C4C)

425 I Street NW

Washington DC 20001

Department of Veterans Affairs

Office of Construction and

F acilities Management (003C4C)

425 I Street NW, Rm. 6W505I

Washington DC 20001

Derek Underwood 202-731-9938

1. Project Title: Phase 5 New Parking Structure at the Veterans Affairs Medical Center, San Juan, Puerto Rico;

2. The proposed is 100% Total Small Business Set-Aside and will be a firm fixed price contract;

3. NAICS: 236220, Standard Size: $39.5 Million;

4. Description of Work: The contractor shall furnish all labor, materials, equipment and supervision necessary to provide to construct the New Parking Structure as indicated on the plans and specifications of the solicitation;

5. The use of Project Labor Agreements (PLAs) is not mandated for this solicitation, however the Offeror/ Offerors have the option of using PLAs on a voluntary basis in accordance with FAR 52.222-33 and 52.222-34

6. In accordance with FAR 52.229-3(b)(1) 'the contract price includes all applicable Federal, State, and local taxes duties";

7. Pre-proposal Conference slides will be issued in BET.SAM.GOV on 08/20/2020. Due to COVID-19, site visits will be conducted on 08/21/2020 by appointment only. ALL INTERESTED PARTIES MUST PROVIDE THE SENIOR RESIDENT ENGINEER

AND CONTRACTING OFFICER WITH A LIST OF NAMES OF PERSONS THAT WILL PARTICIPATE IN THE SITE VISIT NO LATER THAN 08/18/2020

BY 12:00PM, EST TO: Carlos.Montenegro@va.gov and Derek.Underwood2@va.gov.

8. Request for Information (RFI)cut-off date and time is 08/25/2020 at 4:00PM EST and submitted to: Derek.Underwood2@va.gov

11. CONTRACTORS WILL BE REQUIRED TO ELECTRONICALLY SUBMIT PROPOSAL BY EMAIL TO THE CONTRACTING OFFICER. BID BOND shall be included in emailed proposal and original bid bond mailed to address in block 8 by the proposal due date and time.

9. ALL SDVOSB and VOSB firms must be verified in Vendor Information Pages database, http://VetBiz.gov by proposal due date.

10. All contractors and joint ventures must be registered in BETA.SAM.GOV.

. Magnitude of Construction: $20,000,000.00 to $50,000,000.00.

10 1,277

X X 52.211-10

X

5 2:00PM EST

09/11/2020

X mailto:Carlos.Montenegro@va.gov http://vetbiz.gov/

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

$0.00

101F

Office of Construction and

Facilities Management (003C4C) 425 I Street NW

Washington, DC 20001

Y Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO Box 149971

Austin TX 78714-9971

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

1. OVERVIEW

3. GENERAL PROPOSAL FORMAT

4. SUBMISSION REQUIREMENTS

A.3 52.216-1 TYPE OF CONTRACT (APR 1984)

A.4 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

A.5 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

A.6 52.228-1 BID GUARANTEE (SEP 1996)

A.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

A.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)40

A.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

A.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

A.11 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

A.12 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2020)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROLS TREATIES OR AGREEMENTS—

CERTIFICATION (JUN 2018)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (OCT 2015)

4.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.3 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (JUL 2018)

4.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.5 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.6 52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

4.7 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JUL 2013)

4.8 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)

4.9 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.10 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

4.11 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (OCT 2016)

4.12 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

4.13 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.14 52.236-4 PHYSICAL DATA (APR 1984)

4.15 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB

1997) ALTERNATE II (APR 1984)

4.16 52.244-2 SUBCONTRACTS (OCT 2010)

4.17 52.244-2 SUBCONTRACTS (OCT 2010)

4.18 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.19 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL

2014)

4.20 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.21 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

4.22 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

4.23 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.24 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

4.25 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.26 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.27 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.28 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (JUL

2002)

4.29 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.30 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.31 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (APR 2019)

4.32 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.34 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

4.3 MANDATORY WRITTEN DISCLOSURES

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Solicitation materials consisting of drawings, specifications and contract forms may be downloaded at www.beta.gov, by qualified General (Prime) Contractors interested in submitting proposals direct to the Department of Veteran Affairs. General (Prime)

Contractors may provide these materials to subcontractors for their use in preparing sub bids for General (Prime) Contractors. All General (Prime) Contractors must be registered in the System for Award Management (SAM) database at http://www.Beta.Sam.gov prior to proposal submission. Service-Disabled Veteran

Owned Small Business submitting a proposal as a General (Prime) Contractor must be listed in VetBiz.gov as a Service-Disabled Veteran Owned Small Business prior to proposal submission. By registering for the Register to Receive Notification list at http://www.Beta.Sam.gov, you will be notified by e-mail of any new amendments that have been issued and posted. No other notification of amendments will be provided.

Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. There will be no public opening of the proposals received as a result of this solicitation.

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) If the contract will exceed $100,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the

General Conditions of the Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

(d) Offerors are responsible for proving and maintaining all insurance and supplemental insurance requirements under FAR 52.228-5 and FAR 52.307-2, as well as, builders risk insurance (to cover events such as hurricanes, seismic, theft, etc.)

(e) Offerors shall comply with all Federal, State, and local tax laws in accordance with

FAR 52.229-3. Offerors shall include municipal taxes in their proposals but should not include taxes as separate line item.

(f) Offerors are advised that the Government may make award without discussions, clarifications or any contact concerning the proposals received. Therefore, proposal should be submitted initially on the most favorable terms. Do not assume that offerors will be contacted or afforded an opportunity to clarify, discuss, or revise their proposals.

DESCRIPTION OF WORK: See Block 10 of SF1442, Page 1.

http://www.beta.sam.gov/ http://www.beta.sam.gov/

Magnitude of Construction- $50,000,000.00 to $100,000,000.00

1. SUPPLIES OR SERVICES & PRICES/COST (PRICE SCHEDULE)

All costs associated with the construction of the New Parking Structure is in accordance with the attached Scope of Work: (See the Plans and Specification for additional information)

The costs associated with preparing and submitting a proposal in response to this solicitation must be totally absorbed by the offeror. VA will not reimburse or otherwise compensate an offeror for costs incurred in submitting a proposal in response to this solicitation.

To be responsive Offerors must provide a quote on all items (Base Bids and Alternates).

Failure to quote on all items will render the proposal non-responsive.

The Offerors shall submit a proposal for CLINs 001-003. The Government intends to award a single contract. The award will be made based on the best value with trade-offs. The Government will determine the Offeror’s overall price for this project by adding together the prices for each subject CLINs (Base Bid and Alternates). Add Alternates will be listed in the order of priority and selected based on the availability of funds.

Evaluation of Alternates – Add Alternates are listed in the order or priority. Alternates will be added to the base bid in the order listed in the solicitation. The Government intends to award a single contract at the time of award, pending availability of funds.

In the event funding allows for the Add Alternates (CLIN 002 and CLIN 003), those items will be added in that order based on available funds.

All bids shall be evaluated on the basis of the same alternates

Offerors should quote a price on each item listed

TABLE 1

VAMC San Juan, PR – New Parking Structure

CLIN DESCRIPTION TOTAL AMOUNT

CLIN 001

BASE BID: General Construction New Parking Structure

Total CLIN 001 $

CLIN 002

Add Alternate 1: Vegetated “Green Walls

Total CLIN 001 + CLIN 002 $

CLIN 003

Add Alternate 2: Photo Voltaic Array

Total CLIN 001 + CLIN 002 +

CLIN 003

CLIN 001 – BASE BID

Division Description Totals

01 General Requirements

02 Existing Conditions

03 Concrete

04 Masonry

05 Metals

06 Wood, Plastics, And Composites

07 Thermal & Moisture Protection

08 Openings

09 Finishes

10 Specialties

11 Equipment

12 Furnishings

13 Temporary Trailers

21 Fire Suppression

22 Plumbing

23 HVAC

26 Electrical

27 Communications

28 Electronic Safety and Security

31 Earthwork

32 Exterior Improvements

33 Utilities

Total – CLIN 001 – BASE BID

CLIN 002 – Add Alternate 1

03 Concrete

04 Masonry

05 Metals

06 Wood, Plastics, And Composites

07 Thermal & Moisture Protection

08 Openings

09 Finishes

10 Specialties

11 Equipment

12 Furnishings

13 Temporary Trailers

21 Fire Suppression

22 Plumbing

23 HVAC

26 Electrical

27 Communications

28 Electronic Safety and Security

31 Earthwork

Total – CLIN 002 – Add Alternate 1

CLIN 003– Add Alternate 2

03 Concrete

04 Masonry

05 Metals

06 Wood, Plastics, And Composites

07 Thermal & Moisture Protection

08 Openings

09 Finishes

10 Specialties

11 Equipment

12 Furnishings

13 Temporary Trailers

Fire Suppression

Plumbing

23 HVAC

26 Electrical

27 Communications

28 Electronic Safety and Security

31 Earthwork

CLIN 003– Add Alternate 2

Total – CLIN 003 – Add Alternate 2

2. WORK STATEMENT

The Department of Veterans Affairs (VA), Office of Construction and Facilities

Management is seeking proposals from General Contractors to construct Phase 5

Parking Structure at the VA Caribbean Healthcare System, San Juan, Puerto Rico. This procurement is a 100% set-aside for small businesses under NAIC Code 236220.

This project 672-085E, Phase 5 New Parking Structure, is a design bid build construction project. The project includes construction of a new Parking Structure addition at the VA Caribbean Healthcare System VACHS San Juan Medical Center, Puerto Rico. The structure will be the second phase of the existing parking structure completed in March of 2016 and will accommodate approximately 776 additional vehicles. The proposed structure shall consist of drilled-reinforced concrete piles, cast-in-place post-tensioned concrete beams and slabs, cast-in-place concrete columns and shear walls, seven (7) parking decks. Scope will include the demolition and removal of a 30,000-gallon underground fuel oil storage tank. Assess, stabilize and maintain during construction, the existing Phase 4 temporary retaining wall, at north perimeter of the existing garage structure. Six new hazardous waste holding modular buildings shall be constructed and the existing hazardous waste storage building (approximately 1000 SF) must be demolished. A permanent construction operation office complex including 8 double-wide and 2 single-wide mobile trailers shall be provided. Construction activity shall allow for maintaining full operation of the existing facility. The contractor shall furnish all labor, materials, equipment and supervision necessary to construct the new parking structure indicated on the plans and specifications of the solicitation.

There is one base bid item and two (2) add alternates as follows:

CLIN 001 – Base Bid Item General Construction: Work includes general construction, road, walks, grading, drainage, necessary modification of existing structures and construction and certain other items.

CLIN 002 – Add Alternate 1 – Vegetated “Green” Walls: Add vegetated “green” walls at exterior of structural sheer walls of the parking structure as shown on drawing AE206 and AE207 including support trellis attachment and accessories, planting soil, irrigation and plants.

CLIN 003 - Add Alternate 2-Photo Voltaic Array: Add photo voltaic panels at Level 7 of parking structure and all associated support structures, associated equipment, electrical components, conduits and wiring, as shown on drawings AE119.

3. SPECIAL CONTRACT REQUIREMENTS

ACCIDENTS, OSHA 300 LOGS, AND MAN-HOURS

a. Notify the Senior Resident Engineer as soon as practical, but no more than four hours after any accident meeting the definition of OSHA Recordable Injuries or

Illnesses or High Visibility Accidents, Contractor property damage equal to or greater than $25,000, Government property damage equal to or greater than

$2,500, or any weight handling equipment accident. Within notification include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.). Preserve the conditions and evidence on the accident site until the

Senior Resident Engineer determines whether a separate government investigation will be conducted.

b. Conduct an accident investigation for all OSHA recordable injuries and illnesses, Contractor property damage accidents resulting in at least $25,000 in damages and Government property damage equal to or greater than $2,500 to establish the root cause(s) of the accident. Complete the VA Form 2162 and provide the report to the Senior Resident Engineer within five [5] calendar days of the accident. The Senior Resident Engineer will provide copies of any required or special forms.

c. A summation of all man-hours worked by the contractor and associated sub-contractors for each month will be reported to the Senior Resident Engineer on a monthly basis by the 10th of the month for the previous month using the form provided by the Senior Resident Engineer.

d. A summation of all OSHA recordable accidents experienced on site by the contractor and associated sub-contractors for each month will be provided to the

Senior Resident Engineer on a monthly basis by the 10th of the month for the previous month using the form provided by the Senior Resident Engineer. The contractor and associated sub-contractors’ OSHA 300 logs will be made available to the Senior Resident Engineer as requested.

KEY PERSONNEL

a. Key personnel will include those proposed by the Contractor, to be confirmed in the award letter furnished by the Contracting Officer (CO).

b. Except as provided in par. d. below, during the first ninety (90) days of performance, the Contractor shall make NO substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer, in writing, within

15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period of the contract, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least fifteen (15) days prior to making any permanent substitutions

c. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution and complete Curriculum Vitae for the proposed substitute. Proposed substitute shall have comparable qualifications to those of the person being replaced. The Contracting Officer shall notify the Contractor within fifteen (15) calendar days after receipt of all required information of the decision on the proposed substitution.

d. For temporary substitutions where the key person will not be reporting to work for three (3) consecutive workdays or more, the Contractor will provide a qualified replacement for the key person. This substitute shall have comparable qualifications to the key person. Any period exceeding two weeks will require the procedure as stated in paragraph c. above.

e. The key personnel listed below are considered essential by the Government and to the work being performed under the awarded contract. The key personnel assigned to or utilized by the Contractor in the performance of a contract must be accessible to the Government for services under the contract. Replacements due to circumstances beyond the Contractor's control such as death, illness or the like must be of equal or better qualifications and approved by the Contracting Officer. The Contractor and/or Key Personnel shall be insured, licensed and/or certified if required by the state or local statute. The Contractor shall supply proof of state required insurance, license and/or certification to the SRE/COR within 30 days after notice of award. The following are the list of Key Personnel:

a) Project Manager

b) Field Superintendent

c) Safety Manager

d) Contractor Quality Control Manager

f. The Government reserves the right to examine and approve or disapprove the

Contractor’s staff based on information provided in credentials and/or résumés.

The CO/COR will notify the Contractor of acceptance of newly proposed employees within 10 days of receipt of credentials, diplomas, and résumés.

g. Only those individuals that meet the qualifications of the contract, and have been approved by the CO/COR, shall perform services under the contract and the subsequent modifications. Under no circumstances will interns be approved to provide professional services under the contract.

EVIDENCE OF AUTHORITY TO SIGN BIDS/PROPOSALS

Evidence of the authority of individuals signing bids/proposals to submit firm bids/proposals on behalf of the bidder/offeror is required except where the bid/offer is signed, and shows that it is so signed, by: The President, Vice-President, Project Executive or Secretary of Incorporated bidders; a partner in case of partnership; the owner in the case of sole proprietorships. Failure to submit with the bid satisfactory evidence of authority of all other persons may be cause for rejection of bid as an invalid or non-responsive bid.

ARITHMETIC DISCREPANCIES

(a) For the purpose of initial evaluation of bids, the following will be utilized in resolving arithmetic discrepancies found on the face of the bidding schedule as submitted by bidder:

(1) Obviously misplaced decimal points will be corrected;

(2) Discrepancy between unit price and extended price, the unit price will govern;

(3) Apparent errors in extension of unit prices will be corrected;

(4) Apparent errors in addition of lump-sum and extended prices will be corrected.

(b) For the purpose of bid evaluation, the Government will proceed on the assumption that the bidder intends his bid to be evaluated on the basis of the unit prices, the totals arrived at by resolution of arithmetic discrepancies as provided above and the bid will be so reflected on the abstract of bids.

(c) These correction procedures shall not be used to resolve any ambiguity concerning which bid is low.

TRAINING

The Contractor shall provide operational and maintenance training in accordance with the specification for all systems furnished under this contract for the operating and maintenance personnel. The system manufacturer shall conduct the training, where feasible. All operation and maintenance manuals shall be submitted and approved prior to conducting the training and shall be used during training. The Contractor shall videotape the training session and provide CDs to the Government.

CONTRACTOR PAYROLL RECORDS

The Contractor shall be required to log payrolls for all their own employees and subcontractors on a payroll form. Each subcontractor requires a separate form for their payrolls. The Contractor shall maintain the forms, along with the payrolls, on site and available for review by the Contracting Officer’s Representative. The forms shall be updated weekly as payrolls are submitted. After making copies for their files, the

Contractor is required to submit the originals of each week’s payrolls to the Resident

Engineer’s Office. Before final payment, the Contractor shall provide the completed payroll forms to the Contracting Officer’s Representatives.

DAILY WORK SCHEDULES AND WEEKLY COORDINATION MEETINGS

In order to closely coordinate work under this contract, the Contractor shall prepare a written agenda/meeting minutes and attend a weekly coordination meeting with the Contracting Office and Resident Engineers at which time the Contractor shall submit for coordination and approval, his/her proposed daily work schedule for the next two weeks period. The Contractor shall provide a copy of modifications (MODs), Serial Letters, Requests for Information (RFIs) and any other information that is needed in the minutes of the meeting. Required temporary utility services, time and duration of interruptions, and protection of adjoining areas shall be included with the Contractor’s proposed two weeks work schedule. At this meeting, the Contractor shall also submit his schedule of proposed dates and times of all preparatory inspections to be performed during the next two weeks. Coordination action by the Contracting Officer relative to these schedules will be accomplished during these weekly meetings. Minutes of each of these meetings shall be completed by the Contractor and distributed electronically to Government entities within three days of the meeting. Daily reports shall be completed and given to the Contracting Officer or Representative within 24 hours of work accordance to VAAR 852.236-79.

CONTRACTOR PERFORMANCE ASSESSMENT RATING SYSTEM (CPARS)

As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all services/supplies contracts $150,000 or more, A&E contracts $35,000 or more, and construction contracts $700,000 or more. The FAR requires the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, the Contractor Performance Assessment Rating System (CPARS) which is maintained by the Naval Sea Systems Command (NAVSEA). The CPARS database information is shared with the Federal Awardee

Performance and Integrity Information System (FAPIIS) database, which is available to all Federal agencies. Registration occurs no later than thirty days after contract award at https://www.cpars.gov and within sixty days of contract award the Points of Contact (POC) will receive message allowing access to contract evaluation at the end of each performance period. POCs are to be kept current, should there be any change to the contractor’s registered representative, please contact the Contract Administrator. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, or interim reporting (A/E design) the contracting officer will evaluate the contractor’s performance annually or at the interim reporting date. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and resubmit https://www.cpars.gov/ report to VA contracting officer. All CPARS are due within 120 calendar days after the end of the evaluation period.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

Phase 5 Parking Structure

VAMC San Juan, Puerto Rico Project No. 672-085E

1. OVERVIEW

1.1 This request for proposal (RFP) seeks proposals from Offerors interested in being selected for construction of a new Parking Structure located at the VAMC San Juan, PR. Offerors responding to this RFP are required to submit their proposals in accordance with the instructions contained in this section.

The new Parking Structure on the VAMC San Juan grounds providing approximately

776 additional vehicles. The new Parking Structure will be the second phase of the existing structure completed in March of 2016 which will provide the San Juan facility approximately 1,500 parking spaces. In addition, the project will include the demolition and removal of a 30,000 gallon underground fuel oil storage tank. Assess, stabilize and maintain during construction, the existing Phase 4 temporary retaining wall, at north perimeter of the existing garage structure. Six new hazardous waste holding modular buildings shall be constructed and the existing hazardous waste storage building

(approximately 1000 SF) must be demolished. A permanent construction operation

Office complex including 8 double-wide and 2 single-wide mobile trailers shall be provided. Construction activity shall allow for maintaining full operation of the existing facility. The San Juan VA is not adequately staffed, nor does it have the equipment necessary to construct the parking structure in-house.

1.2 The purpose of these instructions is to establish uniform evaluation procedures for the proposals and the development of the Best Value Decision by the Source

Selection Authority using the Trade-Off Process (See Federal Acquisition Regulation

15.101-1). In as much as the proposal shall describe the capability of the Offeror to perform the resulting contract, the proposal shall be specific and complete in every detail as well as be prepared simply and economically, providing a straightforward and concise description of capabilities to satisfactorily perform the contract.

1.3. For the purpose of this solicitation, the Government will award a single firm-fixed price contract.

2. GENERAL INSTRUCTIONS

2.1 Contractor Team Arrangements. Contractor Team Arrangements are considered an arrangement in which (1) two or more companies form a partnership or joint venture to act as a potential prime contractor; or (2) a potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified

Government contract or acquisition program. A joint venture is a separate legal entity, must have a separate DUNS number, and must be registered in the System for Award Management (SAM). In accordance with FAR Subpart 9.6, the Government will recognize the integrity and validity of contractor team arrangements; provided, the arrangements are identified, and company relationships are fully disclosed in the offer.

The Offeror shall identify the major or critical aspects of the requirement to be performed by those identified in the Contractor Team Arrangement. The submission must contain a narrative that clearly explains the relevance to a particular factor of information concerning a company that is part of a Contractor Team Arrangement. The

Government will consider the adequacy of this explanation in deciding the relevance of the information to this procurement.

2.2 If applicable, the Offeror shall submit evidence from the Offeror’s SBA Servicing

Agency that the Offeror has notified and discussed the proposed joint venture for this project with the appropriate SBA personnel.

2.3 Information submitted about any company other than the Offeror, whether a predecessor company, affiliated company, subsidiary (including wholly owned subsidiaries), subcontractors that will perform major or critical aspects of this requirement, or other associated business, will not be evaluated for any factor unless the proposal contains a detailed narrative explaining why this submitted information is relevant to this acquisition. The Government will consider the adequacy of this explanation in deciding the relevance and weight of the information to this procurement.

Information about subcontractors may not be given much weight unless the proposal contains evidence that the subcontractor is committed to perform the work. If information about a subcontractor is properly submitted and given weight during the evaluation, the expectation is that this subcontractor will perform this work. Before utilizing another subcontractor for this work, the Government must consent.

2.4 Offerors shall submit their proposal to the address shown in Block 7 of Standard

Form 1442.

2.5 Proposals are due no later than the time and date specified in Block 13 of

Standard Form 1442.

3. GENERAL PROPOSAL FORMAT

3.1 Title Page. Include the title of the solicitation, solicitation number, Offeror name, and date of the submittal.

3.2 Table of Contents. Each binder of the proposal shall contain a detailed table of contents. The complete table of contents shall be included in each binder. Any materials submitted but not required by this solicitation (such as company brochures) shall be relegated to appendices.

3.3 Printed Matter Submissions. Written material shall be on 8 ½ x 11 inch paper printed in no less than a 10 font. A single 8 ½ x 11 inch sheet with written material on one side only shall constitute one page. (For organization chart or schedules, a folded 11” x 17” format may be used) However, if both sides of the sheet bear written material then this single sheet shall be counted as two pages. Page limitations, the total number of pages is at the discretion of the offeror. It is anticipated that no more than 100 pages should be necessary.

3.4 Pre-Proposal Inquiries, Requests for Information, Pre-Proposal Conference

Request for Information (RFI) cut-off date and time is 8/25/2020 at 4:00PM EST and submitted to: Derek.Underwood2@va.gov. The Government’s responses to RFI questions or comments will be posted to -https://Beta.Sam.Gov/ under RFP # 36C10F20R0048.

Pre-proposal Conference slides will be issued in BET.SAM.GOV on 08/20/2020. Due to COVID-19, site visits will be conducted on 08/21/2020 by appointment only. ALL

INTERESTED PARTIES MUST PROVIDE THE SENIOR RESIDENT ENGINEER

AND CONTRACTING OFFICER WITH A LIST OF NAMES OF PERSONS THAT WILL

PARTICIPATE IN THE SITE VISIT NO LATER THAN 08/18/2020 BY 12:00PM, EST

TO: Carlos.Montenegro@va.gov and Derek.Underwood2@va.gov.

ALL SDVOSB and VOSB firms must be verified in Vendor Information Pages database,(http://www.VetBiz.gov) and provide a copy of their Veteran status by the proposal due date and time

3.5 Proposal Due Date, Time & Place of Submission

Proposals are due 09/11/2020 at 2:00 PM, Eastern Daylight Time (EDT). See OFFEROR SUBMISSION INSTRUCTIONS, below for instructions.

Late submissions will not be accepted. NO FAX proposals will be accepted. All submitted materials will become the property of the Government and will not be returned. It is the Offeror’s responsibility to make sure the proposal is received before the submission deadline.

(Technical):

TAB A: Company Agreement(s), if applicable (i.e. joint venture, teaming, etc.) See paragraph 2.2. Note to 8(a) Joint Ventures — The Small Business Administration (SBA) must approve a joint venture agreement prior to the award of a contract on behalf of the joint venture. See paragraph 2.3.

TAB B: FACTOR 1 Experience in Relevant Projects

TAB C: FACTOR 2 Project Management Plan

Sub-factor 2.1 - Construction Approach mailto:Derek.Underwood2@va.gov https://beta.sam.gov/ mailto:Carlos.Montenegro@va.gov http://www.vetbiz.gov/

Sub-factor 2.2 - Management Approach

Sub-factor 2.3 - Prime Contractor Self Performance and

Subcontracting

TAB D: FACTOR 3 Past Performances on Relevant Projects

(Price):

TAB E: FACTOR 4 Price

Price proposals (to include Table 1, and general requirement tables) shall be submitted on Standard Form 1442, completed and signed by authorized individual(s) of the

Offeror. Offers submitted in the name of a Joint Venture must be signed in accordance with the terms and conditions specified in the joint venture agreement as evidenced in the proposal. The price proposal shall encompass all costs associated with the requirements of the solicitation. The total proposed price for the Base Bid and

Alternates shall be rounded to the nearest dollar.

TAB F: Bid Bond.

TAB G: Certificate of Corporate Principal/Authority

Sample: CERTIFICATE OF CORPORATE AUTHORITY

(This Certificate shall be submitted as part of the proposal or signed contract if the offeror is a corporation.)

CERTIFICATE

I, _______________________________, certify that I am the

__________________________ of the corporation named as bidder/offeror therein, that

_________________________________, who signed this bid/proposal on behalf of the bidder/offeror, was then _______________________ of said corporation; that said bid/proposal was duly signed for and in behalf of said corporation by authority of its governing body, and is within the scope of its corporate powers.

By: ___________________________________(Corporate Seal)

(Signature)

(Typed Name of Corporation)

TAB H: Compliance Statement. The offeror is required to certify that all items submitted in the technical proposal comply with the RFP requirements and any differences, deviations or exceptions must be stated and explained in this section.

Offerors are required to complete the statement and submit it with their technical proposal. Even if there are no differences, deviations or exceptions, the Of feror must submit the Compliance Statement stating that no differences, deviations or exceptions exist.

Sample: Statement of Compliance: This offeror hereby certifies this proposal is in compliance with the solicitation and its requirements. There are no exceptions, deviations or differences.

4. SUBMISSION REQUIREMENTS

For purposes of this RFP, an “Offeror” may include a group of two or more entities that have formed a “contractor team arrangement,” as that term is defined in the Federal

Acquisition Regulation, Section 9.601. In the case of entities that have formed a contractor team arrangement, the experience and performance history of any member of the team, whether or not gained while working with the other member(s) of the currently-proposed contractor team arrangement, will be considered as a part of the evaluation of the Offeror’s proposal.

In the case of contractor team arrangements involving a prime contractor and subcontractor(s), where the prime contractor submits the proposal in response to this

RFP, the prime contractor must have completed at least 50% of the total number of projects submitted for Factor 1 for consideration in response to the past performance requirements of this RFP.

An Offeror that relies upon the performance history of a member or members of a proposed contractor team arrangement will be expected to maintain that arrangement during performance of any contract awarded to that Offeror under this RFP. As a part of their proposal, the Offeror must provide a contractor team agreement signed by all parties, identifying the legal name(s) of all entities and describing the nature of each entity’s relationship (teaming/partnering, joint venture, mentor/protégé, etc.) and their role on this project. This documentation shall be provided in Tab A of the Offeror's proposal.

Evaluation Factors and Sub-factors

When combined, all non-price technical factors are significantly more important than price. All non-price technical factors are of equal importance. Factor 2 sub-factors are of equal importance.

Proposal Ratings: Factors 1, 2, 3 will be adjectivally rated. Offerors submitting proposals for this project should limit submissions to data essential for the evaluation of proposals.

FACTOR 1 Experience in Relevant Projects

FACTOR 2 Project Management Plan

Sub-factor 2.1 – Construction Approach Sub-factor 2.2 – Management Approach

Sub-factor 2.3 Prime Contractor Self Performance & Subcontracting

FACTOR 3 Past Performance on Relevant Projects

FACTOR 4 Price

The Government will evaluate the factors and sub-factors described below:

4.1 FACTOR 1 – EXPERIENCE IN RELEVANT PROJECTS:

Offerors shall submit recent and relevant project experience as it relates to the size, scope, and magnitude of this requirement. The Offeror must demonstrate relevant experience with at least three (3) but no more than five (5) project experience summaries that provide recent and relevant experience as it relates to the size, scope and magnitude of this requirement. For the purpose of this solicitation, recent will be defined as either a project completed within the last (12) twelve years (between 2008-

2020) or a project which is underway with construction at least 50% complete. Relevant projects include experience with constructing multi-level parking structures. The

Government may place higher value on recent and relevant projects in which the

Offeror performed as a prime contractor than as a subcontractor.

4.2 FACTOR 2 – PROJECT MANAGEMENT PLAN:

The offeror shall demonstrate a clear approach in planning an managing the construction of a major parking structure. Provide a milestone schedule for executing the planned requirement. Plan must include detailed steps and procedures in managing the project. The SSEB will evaluate the following subfactors: The Offer shall address the following subfactors. Factor 2 sub-factors are of equal importance.

Sub-factor 2.1- Construction Approach

• Consider how well the proposal addresses construction activities and work elements consistent with the proposed schedule.

• The proposal shall provide approaches that support construction solutions to improve feasibility and/or overcome challenges and risks.

• The proposal shall provide approaches that demonstrate flexibility to address differing site conditions with minimal impact to cost and schedule.

Sub-factor 2.2- Management Approach

• The offer shall demonstrate the knowledge, and experience of proposed key personnel, Project Manager, Safety Manager, Field Superintendent, and Contractor Quality Control Manager). Proposal shall demonstrate contractor’s operating methods and procedures for executing construction related management activities.

• Project Personnel Experience (Specialized experience and technical competence). The Offeror shall demonstrate the relevant experience of key project personnel by supplying biographical data to include years with company and position that the individual will hold in regard to this project team. At a minimum, the offeror shall describe the professional qualifications and experience of the following:

▪ Project Manager with a minimum of 10 years of experience managing construction projects of a similar size and complexity to

VAMC San Juan PR, Phase 5 Parking Structure. A bachelor’s degree in Engineering, Construction, Architecture, Landscape

Architecture, or a related field.

▪ Safety Manager with a minimum of 5 years of construction industry safety experience and 3 years of construction industry safety experience if he/ she possesses a Certified Safety Professional (CSP) or certified Construction Safety and Health Technical (CSHT) or certification or has a safety and health degree from an accredited university or college. Provide evidence that candidate has completed the OSHA 30-hour Construction Safety class within the last five (5) years.

▪ Field Superintendent with a minimum of 10 years of field superintendent experience and on-site management of construction work of a similar size and complexity to VAMC San Juan, PR Phase 5 Parking Structure.

▪ Contractor Quality Control Manager with a minimum of five (5) years construction experience on construction work of a similar size and complexity to VAMC San Juan, PR Phase 5 Parking Structure.

The CQC System Manager is required to be a graduate Engineer, graduate Architect, or a graduate of Construction Management.

Organizational Chart with Narrative - Include team members submitted under Project Personnel Experience above as well as others as appropriate. Clearly describe the prime responsible firm (or firms if a J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and subcontractors. Provide a list of all proposed major subcontractors, including telephone number, address, and name of contact. All individuals identified in the organizational chart will be considered integral parts of the Contractor’s project team and any substitution to this team will require approval by the Contracting Officer and will only be considered if there are extenuating circumstances beyond the firm’s control for which they could not have reasonably expected to have had prior knowledge.

Quality Assurance/Quality Control Plan – Include project delivery philosophy, partnering, communication, commitment, conflict resolution.

Plan may also elaborate on Safety, Environmental, ICRA, ILSM, Commissioning, & Leed Program. Include Contractor Quality Control

Plan per Specification Section 01 45 00.

After award the key personnel qualifications identified in the winning proposal, establish the minimum quality standards and will not be substituted without adequate reason and CO approval.

Sub-factor 2.3 -Prime Contractor Self Performance & Subcontracting

The Offeror shall demonstrate its capability to self-perform at least

15% of the work for the resultant contract.

4.3 FACTOR 3 –PAST PERFORMANCE ON RELEVANT PROJECTS:

Offerors shall submit Past Performance Questionnaire (PPQ) Form (Attachment). The

Offeror shall submit at least three (3) but no more than five (5) projects PPQs. Each

PPQ shall include relevant project experience as it relate to constructing multi-level parking structures. Recent will be defined as either a project completed within the last

(12) twelve years (between 2008-2020) or a project which is underway with construction at least 50% complete. The Government may place higher value on recent and relevant projects in which the Offeror performed as a prime contractor than as a subcontractor.

Offerors shall have their project reference fill out a PPQ Form and email them directly to the Contracting Officer on or before the closing date of the RFP. For the Government to solicit candid, fair comments, the Government will not release the PPQ Form to the

Offeror. The Offeror may supplement the PPQ with additional information at their discretion.

If a completed past performance evaluation is available in CPARS, it shall be submitted with the proposal for each project referenced for Past Performance. If there is not a completed past performance evaluation available in CPARS, then the Offeror shall submit a Past Performance Questionnaire (PPQ) (for each project referenced for Past

Performance. The Offeror shall notify their client that the PPQ shall be submitted via email to the Government’s point of contact, Derek.Underwood2 @va.gov.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval

System (PPIRS), including using all CAGE/DUNS numbers of team members

(partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner…