36C10E19Q0069-0002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS

ENTERED INTO

PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

VA

02-14-2019 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006 To all Offerors/Bidders

36C10E19Q0069 02-04-2019

X X X

The purpose of this amendment is to:

1. Post vendor questions and VA responses.

Heather Hampton Contracting Officer Questions and Answers 36C10E19Q0069 Amendment 0002

NOTE: All responses are in bold.

Question 1: Is there an incumbent? If so, what was the solicitation number and award price?

Answer 1: Yes there is an incumbent. Award was made to Prescient Technologies, LLC, 43076 Candlewick Sq., Leesburg, VA 20176, on 3/6/2018, in the amount of $200,000.00 (POP 3/15/2018 – 3/14/2019). The solicitation number was 36C10E18Q0083.

Question 2: Reference Section 7 of the SOW - Place of Performance, where it states that “The Contractor shall support this effort at an approved contractor facility.” What does this mean?

Answer 2: The above sentence has been changed to the following: “The contractor is responsible for the locations in which translators are performing translations, and shall ensure that all VA Documents are received, secured, stored and protected from loss of data or privacy while in translator possession.”

Question 3: Reference Section 4.2 of the SOW. What is required for background info on linguists at time of award? Do we need to provide background info for all the languages or only the ones specifically called out in the CLINs?

Answer 3: If you are referring to background information showing capability and skill of individual interpreters at the time of award, this is not a requirement. Please refer to the Addendum to 52.212-2 in the solicitation for an explanation of information that must be included in the quote (technical and past performance) to be used for evaluation purposes. If you are referring to any information that may be required for background investigations for each individual interpreter, please refer to section 15.2 of the SOW, for details regarding the Contractor Responsibilities.

Question 4: Can you provide several pages of representative samples of translation? (excluding any HIPAA/PII, of course).

Answer 4: We do not have any sample packets to provide and each request varies depending on the situation. For example, one case may only require a few words on a single page translated while another case may require 100 pages of medical records translated.

Question 5: What is the anticipated volume and frequency in terms of individual shipments and pages per task order?

Answer 5: It will vary depending on the volume of requests received.

Question 6: Will the material be in PDF or MS word or will there ever be hardcopy requiring scanning?

Answer 6: The vast majority of documents will be in PDF format. In very rare occasions a hard copy may be required. We have not submitted any paper hard copy in the last two years.

Question 7: Will the government consider reimbursable ODCs for shipping since we have no idea of the volume? Specifically, the costs for shipping, CDs or USB thumb drives.

Answer 7: The vast majority of documents will be in PDF format. In very rare occasions a hard copy may be required. We have not submitted any paper hard copies in the last two years.

Question 8: Will invoicing be through the Tungsten system?

Answer 8: No, invoices must be emailed monthly in arrears to the VA points of contact listed in Section B.1.4. of the solicitation.

Question 9: Reference Section 3.4 of the SOW: Does the 5-7 business day turn-around time include shipping time?

Answer 9: The shipping time will not count provided package is sent VIA overnight or 2-day shipping.

Question 10: Does this solicitation allow the prime to team with a key-subcontractor to perform translation services?

Answer 10: A subcontractor can be utilized as long as you can still comply with the limitations on subcontracting as defined in 13 CFR 125.6.