36C10D25R0012_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

VA

36C10D25R0012 09-10-2025

VB3145

00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington

DC

20006 ALL proposals shall be submitted ELECTRONICALLY to:

jacalyn.hainey@va.gov *no hard copies*

Jacalyn Hainey 603-203-6340 The U.S. Department of Veterans Affairs intends to award a Firm Fixed-Priced Contract for the required removal and replacement of air handling units at the VBA Montgomery, AL Regional Office.

Contractor shall provide all manpower, tools, equipment, and materials needed to complete IAW the SOW, plans and specs

- Construction shall be in accordance with OSHA, Federal, State, and Local codes and/or requirements.

- Construction Wage Determination for Montgomery County Alabama is applicable -All work is in accordance with the Statement of Work (SOW),Plans and Specifications

-(IAW FAR 836.204) The Magnitude of Construction is between$1,000,000.00 and $5,000,000.00

-Contract Type: FFP -The period of performance: 270 calendar days from issuance of NTP

- This requirement is a Total SDVOSB) Service Disabled Veteran Small Business set-aside

- NAICS Code: 236220 -Performance and Payment Bonds are required for this project.

- Certificate of Insurance indicating the contractor possesses the required general liability and workman's compensation insurance is required.

-bid bond is required VBA Contracting POC: Jacalyn Hainey-jacalyn.hainey@va.gov

Requirement is a TOTAL Service Disabled Veteran Small Business Set-Aside in accordance with Public Law 109-461, Veterans First Program, Only offers from SDVOSB concerns that are registered and verified within www.sam.gov and sba.gov will considered for award. All other offers from contractors that are not certified and verified SDVOSB concerns shall be rejected as non-responsive and shall not be considered for award.

A Site Visit is scheduled for September 24, 2025 at 1:00pm CT at the VBA Regional Office in Montgomery, AL All questions pertaining to this solicitation or site visit shall be submitted via email to jacalyn.hainey@va.gov no later than October 2, 2025 at 4:00pm CT

ALL PROPOSALS shall be submitted no later than October 15, 2025 at 4:00pm CT to jacalyn.hainey@va.gov

X Y 4:00pm

CDT

10-15-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington

DC

20006 All invoices must be sent to richie.adams@va.gov

Table of Contents

36C10D25R0012

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

Page 1 of

Page 1 of

The STATEMENT OF WORK VBA Montgomery Regional Office Air Handler Replacement

Introduction/Background

The U.S. Department of Veterans Affairs intends to award a Firm Fixed-Priced Contract for the required removal and installation of the facility air handling units as stated herein.

The Department of Veterans Affairs is seeking a qualified construction firm for a project to replace two (2) Air Handling units at the Veterans Benefits Administration Regional Office building. The units are 31 years old and are past their useful life. These units are vital to the climate control of the Regional Office. The project also will improve the overall air quality inside the Regional Office. The removal and installation project must be completed within the period of performance, as it affects the humidity level of the Regional Office.

Scope of Work

The scope of work for this Air-Handling Unit Replacement project is to provide the Montgomery VA Regional Office with the replacement of York Air Handling Units 1 and 2 rated at 30,000 CFM each.

VA Specifications can be found at: http://www.cfm.va.gov/til/spec.asp#23.

Units approved by VBA will interface with the most current METASYS building automation computer system by Johnson Controls and will be configured accordingly. This is to include any updates to ensure seamless turnover of all new units to current system upon completion of installation.

Contractor will test all and verify that all units are accurately configured and functioning within approved unit specifications.

Unless otherwise approved by the COR as part of the Contractor’s recycling plan, the Contractor shall remove all packing material, debris, and cartons from the job site daily.

All construction material and debris, including the Air Handling Units must be hauled off of the VA campus and disposed of properly following all federal, state, and local rules and regulations.

The Contractor is required to provide a dumpster for disposal of recyclables, trash, and packing materials from the installation site. No recyclables, trash, or packing materials shall be disposed of or discarded in facility-owned recycling or trash containers or dumpsters.

This contract shall not require access to a VA system or VA sensitive information (e.g., system administrator privileged access to a VA system, or contractor systems or processes that utilize VA sensitive information).

SITE VISIT:

Interested parties will be allowed one site visit the to confirm location, dimension, and condition of the required for the fulfillment of this contract. The site visit shall be for the purpose of observing firsthand any conditions relevant to the fulfillment of this contract. No consideration will be given to claims based on a lack of knowledge of the existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. The site visit will September 24, 2025, at 1:00pm CST. The site address is:

VBA Montgomery Regional Office 345 Perry Hill Road Montgomery, AL 36109 Building 42 – Engineering Services

CONTRACTOR RESPONSIBILTY:

The Contractor shall provide all labor and equipment and supervision necessary for execution of this contract. Contractor shall be responsible for the following:

Site Inspection The Contractor shall, prior to shipment, delivery and installation, visit and inspect the project premises in order to confirm the conditions under which the work is to be performed, verify the stage of completion of the premises and the project, determine the availability of facilities for access, delivery, transportation and storage, determine the physical restrictions imposed by the VBA, separate contractors and building trades, and correlate these observations with the requirements of the contract documents. The Contractor shall promptly report to the VBA any difficulties observed during such inspection or at any time thereafter, and shall not be responsible for correcting difficulties, not reasonable anticipated at the time of execution of the contract.

Access Louver

· Removal of the east access louver for removal of demoed air handling units

· Installation of new louver and provide proper sealing with commercial grade roofing sealant/adhesive upon install of second air handler to prevent both air and water infiltration around mating surfaces.

Air Handling Units

· Perform Lock-out/Tag-out of unit motors and chilled water piping valves.

· Secure fire sprinkler system and cut and cap only necessary piping required for unit removal.

· Perform electrical and mechanical disconnections from current units. Cap chilled water connections to prevent excess loss of system chilled water.

· Break down both air handling units into manageable sections and remove from the building through open louver on the East side of the building. The contractor shall laydown protective plywood, minimum one-half inch thickness, on the patio EPDM roof surface for equipment removal. All construction material and debris, including the old units must be hauled off the VBA campus and disposed of properly following all federal, state, and local rules and regulations.

· The Contractor is required to provide a dumpster for disposal of recyclables, trash, and packing materials from the installation site. No recyclables, trash, or packing materials shall be disposed of or discarded in facility-owned recycling or trash containers or dumpsters.

· Contractor is responsible for providing two temporary cooling units with a minimum CFM of 24,000 and maximum of 30,000 CFM each for the duration of the construction period to provide conditioned air to the facility. Units shall be tied into existing supply ductwork downstream of the uninstalled units as not to disrupt construction of new air handling units. Temporary ductwork and power shall be run in a configuration as not to disrupt building operations. VBA Montgomery will be responsible for building internal temperatures, but contractor must ensure units provide a constant 55-degree discharge temperature with a maximum static duct pressure of one to minimize the formation of mold/mildew in the facility ductwork. Upon completion of new unit installation, temporary units can be disconnected and removed from service. Access for power and temporary ducting shall go through the removed louver used for construction.

· Perform maintenance on installed louvers to include cleaning, lubrication, and any necessary adjustments to ensure proper operation.

· Bring in west air handling unit through open louver and assemble in place. Make all necessary mechanical and electrical connections for operation. Make BAS and fire alarm connections.

· Bring in east air handling unit through open louver and assemble in place. Make all necessary mechanical and electrical connections for operation. Make BAS and fire alarm connections.

· Ensure all current BAS points are captured on new units to ensure proper unit monitoring.

· Perform maintenance on system Return Air fans to include fan inspection, bearing lubrication, and belt replacement.

· Return fire sprinkling system to original configuration.

· Remove Lock-out/Tag-out from all systems and return to normal operation.

· Perform operational startup on air handling units one and two.

· Contractor shall perform a post installation Test and Balance of the system to ensure units operate in accordance with manufacturers specifications. Contractor will test all and verify that all units are accurately configured and functioning within approved unit specifications. VBA COR identified will need to witness all tests VBA COR will witness all test for operational compliance.

Final Testing and Operation

· Test Air Handling Unit operation from the METASYS Extended Architecture Server to ensure that both units respond to Metasys software commands. Any damage resulting from the negligence of the contractor shall be the responsibility of the contractor to replace at no expense to the government.

HOURS OF WORK:

The hours of work shall take place during business hours of 6:00 AM to 6:00 PM Monday through Friday. Federal Holidays excluded. After hours and weekend work is authorized for this contract due to the nature of work being accomplished with the HVAC system. “Inspections” by the COR of all work accomplished are required prior to placing units back in service.

Period of Performance:

Period of performance will begin upon Notice to Proceed and not exceed 270 days. The Air Handler Unit’s removal and installation shall commence after delivery of the first unit. Delivery of additional units shall be no more than 10 working days days after delivery of first unit. The offeror shall complete installation in a maximum 12 weeks. All shipping, handling, and storage charges shall be paid by the offeror. Responsibility and liability for loss or damage shall remain with offeror until final inspection and acceptance by VBA. contractor will have access to the units Monday – Friday 0600-1800HRS for programming, balancing, and commissioning, etc.

All modifications or extensions will be requested through the contracting officer for review and discussion. Only the Contracting Officer may approve deviations to the schedule and any change in work to be done.

PLACE OF PERFORMANCE:

VBA Montgomery Regional Office 345 Perry Hill Road Montgomery, AL 36109

All work is to be coordinated with the VA Regional Office (VARO) Montgomery.

Points of Contact. The Contracting Officer's Representative (COR) for this project is Richie Adams. He can be reached by email, Richie.adams@va.gov and mobile, (334) 213-3391. The contractor shall coordinate all work performed with the contracting officer representative or designated alternate.

The Contracting Officer for this project is Jacalyn Hainey, jacalyn.hainey@va.gov .

SAFETY: The following safety criteria must be met at the time of the acceptance inspection:

a. Equipment. The Contractor must provide all safety equipment/devices, personal protective equipment and clothing as required for its employees.

b. Construction Safety plan required.

c. The Contractor shall provide all necessary, applicable safety equipment and ensure that such equipment and all relevant safety procedures are being followed for the job being performed and are utilized properly.

d. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees. Contractor shall comply with all applicable codes, laws, rules, regulations, and safety requirements. Erect safety barriers, signs, flagging, and devices as appropriate to warn and protect the workmen and the public. Protect the existing site and other property. Remove all demolished materials, debris, waste and scraps. The waste materials will be disposed of in accordance with the environmental guidelines and standards of Alabama. No construction materials to include packaging materials will be left on site.

e. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations (to include but not limited to OSHA regulations as well as submitted and approved safety plan) pertaining to the health and safety of personnel during the execution of work. The Contractor shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness or death.

f. The Contractor shall take all necessary precautions to prevent injury to the public, occupants, or damage to property of others. The public and occupants includes all persons not employed by the Contractors, or Subcontractors.

In the event of inclement weather, protections such as tarps or heavy gage construction plastic shall be used to cover the louver opening to prevent water infiltration into the building.

g. Corridors, aisles, stairways, doors and exit ways shall not be obstructed or used in a manner to encroach upon routes of ingress, or egress utilized by the public or occupants, or to present an unsafe or unhealthy condition to the public or occupants. All construction related equipment, materials, debris, etc. should not affect any other area outside of the construction area.

h. The Contractor shall store, position, and use equipment, tools, materials, scraps, and trash in a manner that does not present a hazard to the public or occupants of the building.

i. Wherever practical, the work area shall be barricaded or otherwise blocked off from the public or occupants to prevent unauthorized entry into the work area. Red “DO NOT ENTER” and/or yellow “CAUTION” tape shall be installed in work areas. All entrance/exit doors in construction area shall be identified as construction areas to prevent visitors from entering/exiting through the construction area.

j. Store and transport refuse and debris in a manner to prevent unsafe and unhealthy conditions for the public and occupants. Cover refuse containers and remove refuse on a frequent regular basis acceptable to the Contracting Officer. Use tarpaulins or other means to prevent loose transported materials from dropping from trucks. Dispose of all waste, demolition materials, etc., and recycle all to the extent possible. Report all items recycled to the Contracting Officer, and VARO POC.

k. Hazardous waste disposal Abatement - In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Construction Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of the Corps of Engineers Manual EM 385-1-1, "General Safety Requirements as well as the specific requirements stated elsewhere in the Contract Documents. EM 385-1-1 can be found at https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

SECURITY:

The Contractor is required to enter and exit the Montgomery Regional Office through the front entrance. Entering or exiting the building through any other door will require Regional Office approval and an escort will be required. Upon entering the building, the contractor and/or contractor employees will be required to show proof of identity (must have a valid photo ID) as well as pass through a security screening. Due to the sensitivity and personal information processed at the Regional Office the Contractor as well as the Contractors employees will be required to complete VA Privacy and Information Security and Rules of Behavior Training. This training will be provided by the COR to all Contractor employees to include sub-contractor employees. The Contractor will coordinate and schedule the training with the COR. Training must be completed within 10 working days from the contract award date. In addition, VA Form 20-0334 and form VA Form 0711 must be completed by the Contractor, contractor employees, and sub-contractors and original copies turned into the COR prior beginning construction. See Attachment 1 - Forms to this SOW for VA Form 20-0344 and VA Form 0711.

TRAINING-Contractor will provide training within 10 working days for 2 Regional Office staff (all tours of duty to be considered) located at the 345 Perry Hill Road for the new HVAC units upon completion of project.

Contractor will also submit a detailed CPM (Critical Path Method) to include start date and end date of the project at the kickoff meeting.

Meet all incoming delivery vehicles at the building entrance, unload deliveries, check for damages, and move them to the designated areas. Trucks are not allowed to remain in the loading dock area. At no time during the hours of 6 AM and 6 PM will the contractor block any Visitor lots. VBA and the GC will work to designate a staging area and parking for GC employees.

OTHER REQUIREMENTS:

The scope of services for project includes holding a kickoff meeting with all parties within 10 working days after award of project, to be followed up with weekly progress meetings.

Also, within ten working days of award of the contract, the Contractors will furnish to the COR the Name, Birth date, Social Security Number and Sex of all employees of that firm involved with this contract and their subcontractors for a background check. To accomplish the background check, the Contractors shall complete VA Form 20-0344 ANNUAL CERTIFICATION OF VETERAN STATUS AND VETERAN-RELATIVES and shall be returned to the Contracting Officer no later than five working days after award.

No one will be allowed to work on-site prior to background check. The government reserves the right to deny any individual access to the building. The COR will identify which employees of the Contractors and sub-contractor that will need identification badges and those identified will be required to wear them, and they shall be visible at all times while on the premises. These PIV badges will be provided by VBA on site within building 42.

STAGING:

Staging for removal and installation of air handling units shall be in the rear employee parking lot adjacent to the facility dumpster. Parking of contractor’s vehicles shall be in the Southeast corner of the RO employee parking lot. That information will be provided during the Construction kick off meeting.

GOVERNMENT FURNISHED EQUIPMENT

The following equipment/services will be available for contractor throughout the duration of the project: Electricity and Water.

Parking. The government shall provide the contractor adequate lay down and staging area at no cost, as well as access to the VARO loading docks as necessary.

Services not available for contractor use: Restrooms, roll off waste container or equivalent, and/or trailers for refuse removal. The contractor will be responsible for providing these items for the duration of the on-site work.

DELIVERABLES

1- Prior to commencing work the Contractor shall provide proof that an OSHA designated "competent person (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are not present. The Contractor as well as the on-site supervisor will have completed no less than 30 hours of OSHA approved safety training. All other Contractor employees will have no less than 10 hours of OSHA approved safety training.

2- Product WARRANTY:

Contractor shall provide a manufacturer’s warranty on all installed equipment that the equipment shall be free of defects in materials and workmanship arising from normal usage. This is in addition to Construction warranty for a period of one year.

3- Copies of final drawings 4- Certification/evidence the proposed products meet commercial quality and safety standards, i.e., ASTM, Underwriters Laboratory testing. Provide evidence the proposed products are manufactured in the United States.

CONTRACTOR FURNISHED ITEMS AND SERVICES

GENERAL. The Contractor will be responsible for the removal and legal disposal all materials. All tools, equipment, vehicles, materials, and any other necessary equipment or material must be supplied by the contractor. All areas must be cleaned prior to completion of work each day and special attention will be taken to prevent all debris and detritus from moving out of the project area. The work area must maintain a clean appearance prior to finishing for the day. A site supervisor must be identified to the COR and must be on site (Regional Office) and present during any work being conducted. Notice of changes in supervisory personnel must be provided in advance via email to the COR and Contracting Officer and will include NAME, Position, and contact information.

Competencies. Contractor must be fully versed in AHU projects of this size. Contractor will provide 2 examples of successful work of similar size and scope accomplished within the past 5 years in comparable locations and environments.

Installation / Diagnostic tools. The Contractor must provide submittals of materials to be used and provide the VBA with documentation confirming the Contractors compliance with best practices and industry standards for o location and environment.

EVALUATION FACTORS: Comment by Adams, Richie, VBAMONT: Are the evaluation factors part of the SOW now? Also included experience with technical. Evaluation factors listed look good to me. Comment by Hainey, Jacalyn T., VBAVACO: That is up to you, if you want “best value” where price is not the most important factor, and you evaluate all offers -you need them. If you want “price only” no factors are needed but you take lowest priced proposal with minimal vetting

A. Purpose:

The purpose of this Evaluation Plan is to establish the method that the Government will select a Contractor in providing VBA Montgomery Regional Office Air Handling Replacement. Evaluations of proposals will be utilized in determining the proposals that appear to meet the technical requirements with minimal risk to the Government.

B. Evaluation Procedures:

1. The Contracting Officer will conduct an initial compliance review for each proposal submission after the closing date and time of the Request for Proposal (RFP) due date. This initial compliance review by the Contracting Officer shall determine the basic adequacy of each proposal submission before distributing to the Government Technical Point of Contact (POC)/Contracting Officer’s Representative (COR). Failure to provide a complete proposal as required by the RFP solicitation may result in proposal being removed from further consideration for award.

2. Noncompliance with the RFP solicitation requirements may raise questions regarding the technical, cost, and/or past performance of the potential contractor and may be grounds to eliminate proposal from consideration for award. Failure to include all information requested in the RFP solicitation may adversely affect the evaluation. Proposals that merely reiterate or promise to accomplish the requirements of the RFP solicitation will be considered unacceptable. Proposals that are complete and sufficiently documented will be efficient for the Government to understand, which will enable the Government to perform thorough and fair evaluations.

3. The technical evaluator (Government Technical POC/COR) shall review, evaluate, and document whether a Proposal is acceptable or not acceptable in accordance with evaluation factors.

4. The Contracting Officer will evaluate the reasonableness of the total proposed price for the requirement.

5. After documenting the findings, the evaluation team will then establish individual adjectival ratings under the past performance factor for each potential Vendor that submits a Quotation. The evaluation team must then establish an overall past performance rating by consensus and not by vote.

C. Evaluation Factor Criteria:

1. TECHNICAL: The Government Technical POC/COR will evaluate the technical factor based on the information provided in the Proposal. The Offeror shall describe the techniques and methods that will be incorporated in the design and construction specific to this project. Methods and techniques shall include but not be limited to: Installation procedures for equipment that meet VA guidelines and code standards, and techniques for ensuring that all equipment is installed properly. All proposals will be evaluated for Technical Acceptability as described within the Statement of Work (SOW) that is also included as a part of this RFP solicitation.

a. ELEMENT 1: Describe specialized experience, technical competence, and expertise in work performed by the Prime and Subcontractor. Proposals that demonstrate technical qualifications in performing projects very similar to or exceeding the scope of this of project will be rated more favorable. To be considered for award, the proposal must provide narrative addressing the Statement of Work . Any proposal that does not satisfy all of the items listed will be determined to be Technically Unacceptable.

Provide Offeror’s total bonding capacity, current available bonding capacity and expected available capacity in 2025 and 2026.

Disclose any and all negative licensing information and any pending litigation involving any of the proposed firms that will be either Prime or Subcontractors on this project.

b. ELEMENT 2 – PROJECT PLANNING/SAFETY/QC:

-Describe your plan for phasing this project.

-Describe approach to Construction Safety.

-Submit Quality Control (QC) monitoring procedures that will ensure a high level of construction quality that is applicable to the Specific and General requirements of the Statement of Work.

c. ELEMENT 3 – SCHEDULE AND IMPACT TO FACILITY -Describe a plan to turn-over systems to the VA once installation is completed.

-Submit a preliminary (CPM) Critical Path Method schedule for the design and construction satisfying the requirements of this project. A practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including design, acquiring materials, plant, and equipment, mobilization, demolition, installation, finalization, etc.). The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period. Most importantly, the schedule should show length of downtime required. The schedule shall show key milestone dates and outages for switchover and start-up of equipment.

-Provide the precautions the contractor will take to avoid damages to facility buildings (include pre-existing conditions) and surrounding properties and the remediation that will take place if damage is done.

d. ELEMENT 4 – KEY PERSONNEL AND WARRANTY SUPPORT

-Identify key personnel to be assigned to the project, to include principal managers, designers and technical personnel, construction project manager, onsite supervisor with overall site responsibility, superintendent of the contractor's own forces, manager of subcontracts, quality control manager, safety officer, and the project scheduler who will be directly responsible for the day‐to‐day design and construction activities.

-Provide biographical data for the key personnel for both the design and build portions of the work. Biographical data shall include name of individual, years with the company, name of the company, work and educational background, position, and role the individual will hold under this contract. Indicate what percentage of each individual’s time would be committed to the project during both, the design and construction phases. Indicate which individuals are used for the design phase and which are used during the construction phase and indicate which individuals are from Prime Contractor and/or Subcontractor.

-Describe the organization, process, and procedures to be established, implemented, and carried out for warranty support. Include a warranty period.

-Contractor shall specify the configuration and type HVAC that is being proposed to meet all requirements of the VA. All system capabilities and specifications shall be listed. Schedule and minimizing downtime is crucial. Describe a plan to complete the project in a timely manner without causing disruptions to facility during normal business hours. Also describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. It is critical to the VA mission that services remain intact with minimal disruption.

2. RELEVANT AND RECENT PAST PERFORMANCE:

The Government will conduct an evaluation of the past performance for each potential Vendor (and any major subcontractor) as related to the probability of successful performance based upon the work required by this RFP solicitation. The past performance evaluation considers recent and relevant records of performance in supplying services that met contract requirements. The Government may, but is not limited to, evaluate present and past performance information through the use of discussions with any references provided; use data independently obtained from other Government databases or commercial sources; and/or rely upon personal business experience with the potential contractor.

The two (2) PPQs submitted shall contain past performance information for two (2) projects that constitute recency and relevancy [see definitions below for Recency and Relevancy completed by the Prime Contractor shall be submitted to the Government. Each past performance shall contain ALL of the following:

1. Brief project description.

2. List of subcontractors.

3. Relevance to project stated in RFP.

4. Initial/Final award amount.

5. State any change orders if occurred during the project performance.

6. Project Contracting Officer Representative or Client.

The projects shall be recent (completion date to be within 5 years of the solicitation release date), relevant, and meet or exceed the proposed magnitude and scope of the proposed project.

The examples of projects that most closely resemble the project identified in this solicitation will receive higher consideration.

Past Performance Ratings: The following adjectival ratings and corresponding definitions will be used for the past performance confidence and risk ratings.

Unsatisfactory

Government has extreme doubt of successful performance for the required effort. One or more deficiencies that establish minimum requirements will not be satisfied. Risk of unsuccessful performance is determined to be unacceptable.

Definitions: The below terms are further described and defined for purposes of the past performance factor.

a. Strength: Slightly exceeds standards/expectations that will be advantageous and increase the likelihood of successful performance.

b. Significant Strength: Significantly exceeds standards/expectations that will be advantageous and substantially increases the likelihood of successful performance.

c. Weakness: Slightly below standards/expectations that a flaw is identified and increases the risk of performance.

d. Significant Weakness: Significantly below standards/expectations that a flaw is identified and substantially increases the risk of unsuccessful performance.

e. Deficiency: Material failure to meet the VA’s requirements or a combination of significant weaknesses that increases the probability of unsuccessful performance to an unacceptable level.

f. Recency: Contracts or Orders that are currently seventy-five percent (75%) complete, or Contracts or Orders that were fully completed within the past five (5) years from the award date shall be considered recent. The seventy-five percent (75%) completion applies to active Contracts or Orders that include a base year and option years, thereby seventy-five percent (75%) completion of active Contracts or Orders base year as well as active Contracts or Orders that are on option years are both considered recent.

g. Relevancy: Work and performance similar in scope and complexity to the type of project anticipated in this RFP solicitation.

h. Scope: Comparison of the requirements in this RFP solicitation to the previous Contract or previous Order referenced on the PPQs.

i. Confidence: Performance that is satisfactory or better and will be used to assess the risk associated with successful performance of the at-issue project.

j. Major Subcontractor: Subcontractor who received the highest percent of the value of in the previous Contract or previous Order referenced on the PPQs.

k. Neutral: No current and/or relevant performance record is identifiable to base a meaningful performance risk prediction, which may not be evaluated favorably or unfavorably on past performance.

3. PRICE EVALUATION:

The Government Contracting Officer shall evaluate price to determine whether it is considered fair and reasonable in accordance with FAR 16.505(b). The total evaluated price will be the price for all line items identified in the Price/Cost Schedule of this RFP Solicitation. Price will be evaluated to determine reasonableness based upon the total price of the award.

II. AWARD

Award shall be made based on the best overall (i.e., best value) proposal that is determined as the most beneficial to the Government with appropriate consideration given to the three (3) evaluation factors: Technical, Past Performance, and Price. These evaluation factors of Technical, Past Performance, and Price. Technical is more important than Past Performance, and when combined, are significantly more important than Price. Offerors are cautioned that the award may not necessarily be made to the lowest Price offered or the most highly rated technical quote. The Government will award a Firm-Fixed-Price Order from the proposal that proposes the best value to the Government. The Government intends to award one (1) Contract.

See attached document: FINAL from AE 00 Combined 100 percent.

See attached document: FINAL specs.

See attached document: PPQ VBA.

See attached document: P07 Al20250093 03.14.2025 SAM.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https:// www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of Clause)

2.2 52.215-5 FACSIMILE PROPOSALS (OCT 1997)

(a) Definition. "Facsimile proposal," as used in this provision, means a proposal, revision or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via facsimile machine.

(b) Offerors may submit facsimile proposals as responses to this solicitation. Facsimile proposals are subject to the same rules as paper proposals.

(c) The telephone number of receiving facsimile equipment is: .

(d) If any portion of a facsimile proposal received by the Contracting Officer is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document—

(1) The Contracting Officer immediately shall notify the offeror and permit the offeror to resubmit the proposal;

(2) The method and time for resubmission shall be prescribed by the Contracting Officer after consultation with the offeror; and

(3) The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timeliness, provided the offeror complies with the time and format requirements for resubmission prescribed by the Contracting Officer.

(e) The Government reserves the right to make award solely on the facsimile proposal. However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed proposal.

(End of Provision)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When…