36C10B26R0015 - EHRM IDIQ Expanded Scope Modification_final.pdf

PAGE 1 OF 1. REQUISITION NO.

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SEE ADDENDUM

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PREVIOUS EDITION IS NOT USABLE

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7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C10B18D5000

36C10B26R0015

08-11-2026

Ruth Smith

(848)-377-5134

08-14-2026

13:00 ET

Department of Veterans Affairs

Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

X

541512

$34 M

N/A

X

See Delivery Schedule

23 Christopher Way

7YVP7

Oracle Health Government Services, Inc.

8779 Hillcrest Road Kansas City, MO 64138

A.1 SF 1449 SOLICITATION

Financial Services Center PO Box 149971 Austin TX 78714-8971

See CONTINUATION Page

Title: Electronic Health Record Modernization (EHRM)

Indefinite-Delivery/Indefinite-Quantity (IDIQ) Contract

36C10B18D5000 Modification P00008- Addition of Optional

Ordering Periods and Ceiling Increase.

Description:

This is a RFP for an expanded scope Modification to the EHRM IDIQ contract 36C10B18D5000 awarded on a sole-source basis to Cerner

Government Services, Inc. (now Oracle Health Government Services, Inc.) on May 17, 2018.

TAC POC:

Contracting Officer, Ruth Smith, Ruth.Smith1@va.gov Contract Specialist, Catharine Dittmar, Catharine.Dittmar@va.gov

See CONTINUATION Page

Ruth Smith

Contracting Officer mailto:Ruth.Smith1@va.gov mailto:Ruth.Smith1@va.gov mailto:Ruth.Smith1@va.gov mailto:Ruth.Smith1@va.gov mailto:Samantha.Nicolo@va.gov mailto:Samantha.Nicolo@va.gov mailto:Samantha.Nicolo@va.gov

Solicitation Number: 36C10B26R0015

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Oracle Health Government Services, Inc.

8779 Hillcrest Road Kansas City, MO 64138

b. GOVERNMENT: Ruth Smith, Contracting Officer 36C10B

Technology Acquisition Center 23 Christopher Way

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Refer to each awarded Task Order

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 REQUEST FOR PROPOSAL BACKGROUND AND INSTRUCTIONS

VA entered into a five-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract, 36C10B18D5000, with one five-year optional period, awarded on a sole-source basis to Cerner Government Services, Inc. (now Oracle Health Government Services).

On May 16, 2023, Modification P00002 revised the optional ordering period structure from one five-year period to five individual one-year periods, as follows:

Base Period – May 17, 2018 through May 16, 2023 Optional Ordering Period 1 – May 17, 2023 through May 16, 2024 (exercised) Optional Ordering Period 2 – May 17, 2024 through May 16, 2025 (exercised) Optional Ordering Period 3 – May 17, 2025 through May 16, 2026 (exercised) Optional Ordering Period 4 – May 17, 2026 through May 16, 2027 (exercised) Optional Ordering Period 5 – May 17, 2027 through May 16, 2028

If awarded, the intent of Modification P00008 is to expand the scope of the EHRM IDIQ by extending the available period of performance through the addition of three (3) optional ordering periods and increasing the contract’s total ceiling value to align with the approved VA Electronic Health Record deployment schedule. Due to unanticipated complexities in deploying the EHR system, VA has reached the current contract ceiling sooner than originally planned. Accordingly, the expanded scope is necessary to ensure continued EHRM deployment activities and associated support services until all VA Medical Centers (VAMCs) and associated facilities have fully transitioned to the EHR system. This modification will make no changes to the nature of the work contained in the contract’s performance work statement. Under the expanded scope, three (3) additional ordering periods will be added as follows:

Optional Ordering Period 6 – May 17, 2028 through May 16, 2029 Optional Ordering Period 7 – May 17, 2029 through May 16, 2030 Optional Ordering Period 8 – May 17, 2030 through May 16, 2031

The contractor shall provide a price volume that is in accordance with section B.4 Price Schedule, below, and provides sufficient detail to support the proposed pricing for the complete execution of the EHRM deployment schedule through 2031, which includes the addition of three (3) additional optional ordering periods. In addition, the contractor shall provide a revised small business subcontracting plan that accounts for the addition of the ceiling increase and three (3) proposed new optional ordering periods.

B.3 SUBCONTRACTING PLAN – MONITORING AND COMPLIANCE (JUN

2011)

This solicitation includes FAR 52.219-9, Small Business Subcontracting Plan, and VAAR 852.219-9, VA Small Business Subcontracting Plan Minimum Requirement.

Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing the contractor's compliance with the plan, including reviewing the contractor's accomplishments in achieving the subcontracting goals in the plan. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor’s compliance with the subcontracting plan.

B.4 PRICE SCHEDULE

NOTE: These Contract Line-Item Number (CLIN) amounts in the table below are estimated for programming purposes, only. In execution of the contract, the estimated amounts for an associated CLIN may change, but in no event shall the maximum IDIQ contract ceiling amount, as set forth herein, be exceeded without appropriate contract modification and authority. Similarly, the estimated amounts for the optional ordering periods are for programming purposes, only.

Instructions: Please complete the yellow‑highlighted cells within the table below, with the proposed pricing.

NAME OF REQUIREMENT: Electronic Health Record Modernization (EHRM)

Indefinite-Delivery/Indefinite-Quantity (IDIQ) Contract 36C10B18D5000 Modification P00008- Extension of Optional Ordering Period and Ceiling Increase

Contract Type: Firm-Fixed-Price

Period of Performance: IDIQ Contract 36C10B18D5000 consists of a five‑year base period and five one‑year optional ordering periods (Optional Ordering Periods 1–5). Modification P00008 extends the contract by adding three additional one‑year optional ordering periods (Optional Ordering Periods 6–8).

Options: The Optional Ordering periods may be exercised at any time in accordance with Federal Acquisition Regulation (FAR) 52.217-9, Option to Extend the Term of the Contract.

The Total EHRM Program Ordering Period is 13 years commencing on date of award, consisting of a 5-year Base Ordering Period, and eight (8) one (1)-year Optional Ordering Periods. The Optional Ordering period may be exercised at any time in accordance with FAR 52.217-9.

CLIN Deliverable/Description Qty Unit TOTAL PRICE

0001 Program Management - The Contractor shall provide the required services in accordance with

(IAW) the Indefinite-Quantity/Indefinite-Delivery

(IDIQ) Performance Work Statement (PWS) paragraph 5.1

0001A Project Management Support - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.1.1

0001B VIP Reporting - The Contractor shall provide the required services IAW the IDIQ PWS paragraph

5.1.2

0001C Strategy and Planning - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.1.3

0001D Standards, Policy, Procedure and Process

Development, and Implementation Support - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.1.4

0001E Requirements Development and Analysis

Support - The Contractor shall provide the required services IAW the IDIQ PWS paragraph

5.1.5

0001F Technology Refresh and Configuration Reviews -

The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.1.6

0001G Data Management - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.1.7

0001H Data Migration Planning - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.1.8

0001I Implementation Planning - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.1.9

0001J Configuration Management - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.1.10

0001K Value and Performance Management Reporting -

The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.1.11

0002 EHRM System - The Contractor shall provide the required services IAW the IDIQ PWS paragraph

5.2

0002A Electronic Health Record Application - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.2.1

0002AA Software Requirements - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.2.1.1

0002AAA Millennium Enterprise License - IAW 5.2.1.1 $

0002AAB HealtheIntent License - IAW EULA $

0002AAD Transactional Services - IAW EULA $

0002B Additional EHRM Functionality - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.2.2

0002C Software Maintenance - The Contractor shall provide the required services in accordance with

IAW the IDIQ PWS paragraph 5.2.3

(Enterprise/Term)

0002D Hardware Requirements- The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.2.1.2

0003 EHRM Hosting and Managed Services - The

Contractor shall provide the required services in accordance with IAW the IDIQ PWS paragraph

5.3 includes all subtasks 5.3.1 through 5.3.6

0003A Non-Production Environments / Domains - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.3.1

0003B Continuity of Operations (COOP), Disaster

Recovery (DR), and Business Continuity

Planning Services - The Contractor shall provide the required services in accordance with IAW the

IDIQ PWS paragraph 5.3.1

0003C System Quality and Performance Measures and

Monitoring - The Contractor shall provide the required services in accordance with IAW the

IDIQ PWS paragraph 5.3.2

0003D Virtual Training Environment - The Contractor shall provide the required services in accordance with IAW the IDIQ PWS paragraph 5.3.3

0003E Solution-specific Hardware and Hardware

Maintenance - The Contractor shall provide the required services in accordance with IAW the

IDIQ PWS paragraph 5.3.4

0003F Hosting of Legacy Data - The Contractor shall provide the required services in accordance with

IAW the IDIQ PWS paragraph 5.3.6

0003FA Image Hosting - The Contractor shall provide the required services in accordance with IAW the

IDIQ PWS paragraph 5.3.6.1

0003FB Legacy System Hosting - The Contractor shall provide the required services in accordance with

IAW the IDIQ PWS paragraph 5.3.6.2

0004 Information System Authorization, Testing and

Continuous Monitoring - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.4

0005 VA Enterprise EHRM Baseline Preparation - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.5

0005A Workflow Development and Normalization - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.5.1

0005B Identity and Access Management - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.5.2

0005D EHRM and VA System Integration - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.5.3

0005E Data Exchange - Application Program Interface

(API) Gateway - The Contractor shall provide the required services IAW the IDIQ PWS paragraph

5.5.4

0005F Inventory Management - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.5.5

0005G Training Plans and Materials - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.5.6

0005H Organizational Change Management - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.5.7

0005I Test and Evaluation - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.5.8

0005IA Software Code Quality Checking / Software

Assurance - The Contractor shall provide the required services IAW the IDIQ PWS paragraph

5.5.8.1

Wave Planning and Deployment - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.6. Includes all subtasks 5.6.1 through 5.6.13 excluding 5.6.1 and 5.6.2. The full enterprise deployment is anticipated to be completed within the 13-year ordering period.

VAMC

• Small

• Medium

• Large

CBOC and other Facilities

• Small

• Medium

• Large

0006A Executive Brief - The Contractor shall provide the required services IAW the IDIQ PWS paragraph

5.6.1

0006B VA Current Site Assessment - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.6.2

0006BA SMALL VA Current Site Assessment $

0006BB MEDIUM VA Current Site Assessment $

0006BC LARGE VA Current Site Assessment $

0006C Future State Review/Workflow Adoption - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.6.3

0006D Future state validation (FSV) - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.6.4

0006E Maintenance training - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.6.5

0006F Integration Validation - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.6.6

0006G VA Site Kick-Off - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.6.7

0006H Value Workshop- The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.6.8

0006I Training - The Contractor shall provide the required services IAW the IDIQ PWS paragraph

5.6.9

0006J Go Live Readiness Assessment (GLRA) - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.6.10

0006K Test & Evaluation Deployment - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.6.11

0006L Pre-deployment Training - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.6.12

0006M Post-deployment Support- The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.6.13

0007 Sustainment - The Contractor shall provide the required services IAW the IDIQ PWS paragraph

5.7

0007A Technical Sustainment - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.7.1

0007AA Operations and Maintenance - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.7.1.1

0007AB Help Desk Support - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.7.1.2

0007AC Sustainment Testing - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.7.1.3

0007AD Technical Sustainment Training - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.7.1.4

0007AE Upgrade Services - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.7.1.5

0007B End-User Sustainment - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.7.2

0007BA End-User Sustainment Training - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.7.2.1

0007BB Workflow Analysis and Optimization - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.7.2.2

0008 Business Intelligence and Data Analytics - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.8

0009 Analysis and Migration of Legacy Data - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.9

0010 Innovation and Enhancements - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.10

0010A Innovation Process - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.10.1

0010B Innovation Categories - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.10.2

0010C Other Development Activities - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.10.3

0010D Seamless Interoperability / Joint Industry

Outreach - The Contractor shall provide the required services IAW the IDIQ PWS paragraph

5.10.4

0010DA Data Design and Information Sharing - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.10.4.1

0010DB VA Digital Health Platform/Digital Veterans

Platform Integration - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.10.4.2

0011 Applied Informatics Institute - The Contractor shall provide the required services IAW the IDIQ

PWS paragraph 5.11

0012 EHRM Technical Support - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.12

0013 Transition Support - The Contractor shall provide the required services IAW the IDIQ PWS paragraph 5.13

0013A Transition Services for Revenue Cycle - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 5.13.1

0014 Reporting and Meeting Requirements - The

Contractor shall provide the required services

IAW the IDIQ PWS paragraph 9.6

Total Ceiling Price $

B.5 PERFORMANCE WORK STATEMENT

The Performance Work Statement is incorporated as Attachment 001 - VA EHRM IDIQ

PWS Modification (P00008) - DRAFT.