VCS Food Ordering Online and Mobile Application RFQ Questions _ Answers3.pdf

1/10/2024

During the process of becoming authorized with FedRAMP and VA, is it expected or possible that work related to the Base Period Optional Tasks (Integrations, implementation project planning, etc.) are happening in parallel, or do the Base Period

The Base Period task shall only commence once exercised by VA. The tasks are not intended to be exercised until the base period is complete.

1/10/2024

The RFQ states that a total potential of 60 locations can be awarded with optional periods. The count of total locations on the attached Location Listing lists a total of 55. Are there an additional 5 unlisted? Are there additional potential locations

The final 5 locations have yet to be determined. At this time there is no plans to move beyond 60 total locations.

1/10/2024 Optional Task 3 (line item 0013) lists a quantity of 600. Should this be 60 for the 60 possible locations?

The Price Schedule has been updated to remove CLIN

1/10/2024

On page 35, it states “If the proposed solution is considered a SaaS solution. The Contractor shall be FedRAMP Authorized and VA ATO Approved by November 2024. FedRAMP Moderate is required for this effort.” However, the Base Period table states the contractor has 12 months to complete FedRamp authorization and VA approval. Which time period should be considered the deadline?

The Contractor shall have up to 12 months from date of award to become FedRAMP and receive a VA ATO.

1/10/2024

For the pricing tables, under Units, please confirm the meaning of the acronyms “LO” and “MO” (we assume Location and Months, but want to confirm). LO = Lot. MO = Months

1/10/2024

In the Base Period Optional Tasks, pricing for Pilot and Pre-pilot hardware is requested, but the Optional Tasks section doesn’t request/ask for hardware unit pricing. Should that be added or does this reflect an assumption that the hardware costs will be the same after the Pilot as for the Pilot?

Hardware is required for all deployable locations as they are activated. The proposed costs should include this as a requirement.

1/10/2024

For cellular network connectivity which is mentioned, should we provide a quote for cellular hardware and cellular contract fees?

If yes, should this be included in the other hardware costs and ongoing fees, or should we add lines? In other words, do we need to provide cellular networking hardware with the solution

There is no requirement for cellular network connectivity or hardware. The solution will be on the VA Network.

1/10/2024 Is the expectation that one tablet and printer be utilized per location or does the number of tablets and printers vary per One tablet and One Printer per location price per month? Or does the price table expect a quote covering all installed locations per month?

The Price Schedule has been updated to include the O&M cost in the SaaS solution.

1/10/2024

In Section B.2.a, the requirement is for a Perpetual license, “Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement or Product Description.” In Section 3.0 of the PWS, the PWS mentions providing software subscriptions. Please confirm that Software subscription is acceptable. Confirmed.

1/10/2024

VCS says there are a maximum of 60 total locations. However, CLIN 13 (Optional Task 3) has a quantity of 600 locations. If 60 is the maximum, what is meant by CLIN 13? (or, was that a typo?)

The price schedule has been updated to remove CLIN 0013.

1/10/2024

B7. LIQUIDATED DAMAGES FOR DATA BREACH- Is the Government willing to negotiate the terms of this clause? The FAR clause that states that tailoring is OK is here: 12.302 Tailoring of provisions and clauses for the acquisition of commercial products and commercial services. | Acquisition.GOV

Any Offeror terms, conditions, assumptions or exceptions shall be detailed in each Offeror's proposal. Note, in accordance with the solicitation, any Offeror imposed terms and conditions and/or assumptions which deviate from the Government's material terms and conditions established by the solicitation may render the Offeror's proposal Unacceptable and thus ineligible for award.

1/10/2024

With regard to B.1 “Governing Law” and the sentence: “The Contractor shall deliver to the Government all data first produced under this Order with unlimited rights as defined by FAR 52.227-14”, it is important to note, however, that as broad as unlimited rights are, it does not mean that the government has “exclusive” rights over the technical data/computer software. Even in circumstances where the government obtains unlimited rights, the contractor (in this instance the subcontractor) still retains ownership of the technical data/computer software and may still use it, license it to others, and otherwise profit from it use. (see FAR 52.227-14(d)). Is this acceptable to VCS?

Any Offeror terms, conditions, assumptions or exceptions shall be detailed in each Offeror's proposal. Note, in accordance with the solicitation, any Offeror imposed terms and conditions and/or assumptions which deviate from the Government's material terms and conditions established by the solicitation may render the Offeror's proposal Unacceptable and thus ineligible for award.

This supplier would like to request tailoring of the following sections of FAR 52.212-4 “Commercial Items – please advise if this is acceptable.

a. (a) Inspection and Acceptance

b. (h) Patent Indemnity

c. (o) Warranty

d. (p) Limitation of Liability

Any Offeror terms, conditions, assumptions or exceptions shall be detailed in each Offeror's proposal. Note, in accordance with the solicitation, any Offeror imposed terms and conditions and/or assumptions which deviate from the Government's material terms and conditions established by the solicitation may render the Offeror's proposal Unacceptable and thus ineligible for award.

1/12/2024

CLIN 0013 refers to 600 EA for licenses. Is this correct? PWS section 5.8 states 60 locations. Please clarify which is the correct number for CLIN 0013

The Price Schedule has been updated to remove CLIN

1/12/2024

CLIN 0001AA references PWS Section 5.5.2 which is applicable to “If the solution is FedRAMP Authorized but not VA FedRAMP Authorized”. (per page 37)

Please clarify if CLIN 0001 is applicable to PWS 5.5.2 or should be corrected to reference PWS 5.5.1.

The Price Schedule has been updated to correct the reference.

1/12/2024

Can the VA clarify what is meant by “total cost of the solution”?

Does the total solution include monthly recurring costs associated with Contractor Project Management and Operations and Maintenance CLINS, or does it only include the LOT-based CLINS? Please clarify, as this information affects the way we will calculate our price quote,and has a significant impact on price.

Govt Response: Total Cost of the Solution refers to CLIN 0005 as stated in the CLIN descriptions.

This response is still unclear. Please confirm that the total of CLIN 0005 only includes the following Subclins: 5AA, 5AB, 5AC, 5AD, 5AE, 5AF, 5AG and 5AH and does not include CLIN 0006, Subclin 6AA and CLIN 0007 and Subclins 7AA which are also part of PWS 5.2

The costs associated with priced CLINs should not be included in the cost of the solution.

1/12/2024

FACTOR “Offerors shall complete Section B.4 Price Schedule in addition to the submitted quote.” What should be included in the “submitted quote” document that the Government refers to? Is there a specific template that the Government can provide for the “quote” in addition to the completed Section B.4 price schedule?

Government Response: There is no template. Offerors can submit a vendor quote, if needed.Please explain the Government response of “if needed”.

Is there a requirement for any price documentation other than the Section B.4 price schedule?

There is no requirement for price documentation other than what is required by the solicitation.

1/16/2024 CLIN 0014. How many locations does CLIN 14 refer to; is this price just for 1 location? The Price Schedule has been updated.

1/16/2024

In regard to CLIN 0015 the Price Schedule states: "Optional Task 3 - Operations and Maintenance for Additional Licenses IAW PWS section 5.8." Is this price per 1 location or multiple locations? The Price Schedule has been updated.

1/16/2024

Section B table for Base Period Optional Tasks the language states “In accordance with FAR 52.217-7, “Option for Increased Quantity-Separately Priced Line Item,” this Optional Task may be exercised one time during the base period of performance once solution is FedRAMP Authorized and VA Authorized. If exercised, the Period of Performance shall be up to 12 months. Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.”

Question: If FedRAMP is authorized and VA Authorized as an example in 4 months is it correct that the Base Period Optional Tasks would then be for only 8 months? If so, this creates an issue with the Section B Tables that are for 12 months. Please explain.

The solution may be delivered in a shorter timeframe. All CLINs shall be priced in accordance with the solicitation.

Questions_Clarifications Reques