36C10B19R0014-007.docx

The Offeror’s proposal shall be submitted electronically by the date and time indicated in the solicitation via email to Lauren Sankar lauren.sankar@va.gov and Sharon Fernandes at Sharon.fernandes@va.gov in the files set forth below. The Offeror’s proposal shall consist of six (6) volumes. The Volumes are I -Technical, II – Past Performance, III – Price, IV – Veterans Involvement, and V – Veterans Employment, and VI-Solicitation, Offer and Award Documents. The use of hyperlinks or embedded attachments in proposals is prohibited. Accordingly, any information contained within an embedded attachment and/or hyperlink will neither be accessed nor evaluated. File sizes shall not exceed 7MB. WARNING: Please do not wait until the last minute to submit your proposals! Late proposals will not be accepted for evaluation. To avoid submission of late proposals, we recommend the transmission of your proposal file 24 hours prior to the required proposal due date and time. Please be advised that timeliness is determined by the date and time an Offeror’s proposal is received by the Government not when an Offeror attempted transmission. Offerors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission.

2. PROPOSAL FILES. Offeror’s responses shall be submitted in accordance with the following instructions:

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Proposal page limitations are applicable to this procurement. The Table below indicates the maximum page count (when applicable) for each volume of the Offeror’s proposal.

All files will be submitted as either a Microsoft Word 2010 (.doc) [if allowing Word documents] Microsoft Excel (.XLS) file or an Acrobat (PDF) file or compatible as indicated in the table. Page size shall be no greater than 8 1/2" x 11" with printing on one side, only. The top, bottom, left and right margins shall be a minimum of one inch (1”) each. Font size shall be no smaller than 12-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY and are not bound by the 12-point font requirement. Footnotes to text shall not be used. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below. Pages in violation of these instructions, either by exceeding the margin, font, printing, or spacing restrictions or by exceeding the total page limit for a particular volume, will not be evaluated. Pages not evaluated due to violation of the margin, font or spacing restrictions will not count against the page limitations. The page count will be determined by counting the pages in the order they come up in the print layout view.

b. File Packaging. All of the proposal files may be compressed (zipped) into one file entitled “proposal.zip” using WinZip version 6.2 or later version or the proposal files may be submitted individually.

c. Content Requirements. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. The titles and page limits requirements for each file are shown in the Table below:

Volume VI

*A Cover Page, Table of Contents and/or a glossary of abbreviations or acronyms will not be included in the page count of the Technical Volume. However, be advised that any and all information contained within any Table of Contents and/or glossary of abbreviations or acronyms submitted with an Offeror’s proposal will not be evaluated by the Government.

(i) VOLUME I – TECHNICAL FACTOR. Offerors shall propose the following:

1) In accordance with (IAW) PWS, Section 5.1.2, Contractor Staffing Plan, provide your InterSystems Certified HealthShare Implementation Partner certification number and verification that the certification is current at the time of proposal submission and meets the HealthShare partner requirements.

2) Below are sustainment and integration work statements. For each referenced work statement, you shall provide: a) your detailed technical approach; and b) your proposed labor category mix across your scrum team to meet the work statement effort and specifically which labor categories possess the HealthShare knowledge and expertise.

a. Sustainment Work Statement #1 – IAW PWS 5.2.1, Table 1, VDIF EP Core Components, troubleshooting and resolving Access Gateway issues related to the:

i. Specified Consolidated Clinical Document Architecture (C-CDA) formats; and

ii. Transmissions (send/receive) between internal and external systems

b. Integration Work Statement #2 - IAW PWS Section 5.3, Item 7, Implementing out of the box HealthShare Information Exchange (HSIE) functionality to enable sharing of data elements and exchanging that data with internal / external VA partners in the standard Fast Healthcare Interoperability Resources (FHIR) formats and adding additional non-standard data elements to FHIR.

c. Integration / Sustainment Work Statement #3 – IAW PWS 5.2.1, Table 1 and Section 5.3, address federating data from multiple originating data sources while maintaining the integrity of the VDIF EP Core Components and exchanging that data with internal/external VA partners.

3) A clear, detailed description of the management methodology that will be used for executing the effort. Specifically address PWS, Section 5.1 and its sub-paragraphs including a description of the program management staffing approach that will be utilized. Additionally, your proposed management methodology shall include security clearance considerations, and details of how the proposed effort will be assigned within the Offeror’s corporate entity and among the proposed subcontractors.

(ii) VOLUME II – PAST PERFORMANCE FACTOR. Offerors shall submit up to five (5) contracts (including Federal, State, and local government and commercial) (prime contracts, and/or task/delivery orders) in performance at any point during the three (3) years immediately prior to the proposal submission date, which are relevant to the efforts required by this solicitation. Areas of relevance include enterprise level Tier 2 and 3/4 sustainment of VDIF EP Core Components hosted on the HealthShare/HealthConnect application suite and/or VDIF EP Core Components integration with Cerner suite of applications. The volume shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information:

(a) With regard to each instance of past performance submitted by the Offeror, the Offeror shall provide all the applicable information requested in each column set forth on the Government-provided Excel Contract Descriptions Spreadsheet, Attachment E.

(2) Section 2 - Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1 describing the objectives achieved and detailing how the effort is relevant to the requirements of this solicitation. For any contract(s)/task order(s) that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcoming(s) and any corrective action(s) taken to avoid recurrence. The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(iii) VOLUME III– PRICE FACTOR The Offeror shall complete the Government-provided Excel VDIF EP_Price Evaluation Spreadsheet, Attachment F. Section B is provided for informational purposes only and should not be completed. The Total Evaluated Price shall be based on the information provided in the Excel Price Evaluation Spreadsheet. Breakdown of pricing data is not required in as much as the Contracting Officer anticipates adequate price competition.

The Offeror shall complete the Excel Price Evaluation Spreadsheet by inputting unit prices for every FFP line item in each of the purchase/contract periods, including options. Proposed unit prices shall be no more than two (2) decimal places.

Price Rounding Issue - The Government requires Offerors to propose unit prices and total prices that are two (2) decimal places and requires the unit prices and total prices to be displayed as two (2) decimal places. Ensure that the two (2) decimal place unit price multiplied by the item quantity equals the two (2) decimal place total item price (there should be no rounding).

All Offerors should propose using an estimated award date of April 12, 2019.

(iv) VOLUME IV – VETERANS INVOLVEMENT FACTOR.

(1) For SDVOSBS/VOSBs: In order to receive credit under this Factor, an Offeror shall submit a statement of compliance that it qualifies as a SDVOSB or VOSB in accordance with VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (DEVIATION). Offerors are cautioned that they must be registered and verified in Vendor Information Pages (VIP) database (http://www.VetBiz.gov) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both proposal submission and at time of award.

(2) For Non-SDVOSBs/VOSBs: To receive some consideration under this Factor, an Offeror must state in its proposal the names of SDVOSB(s) and/or VOSB(s) with whom it intends to subcontract and provide a brief description and the approximate dollar values of the proposed subcontracts. Additionally, proposed SDVOSB/VOSB subcontractors must be registered and verified in the VIP database (http://www.VetBiz.gov) in order to receive some consideration under the Veteran’s Involvement Factor and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of proposal submission and time of award.

(3) With regard to the requirements for registration and verification in the VetBiz database, reference VAAR 804.1103-70.

(4) At the Offeror’s sole discretion, provide information IAW VAAR Subpart 852.219-72, Evaluation Factor for Participation in the VA Mentor-Protégé Program.

(v) VOLUME V– VETERANS EMPLOYMENT FACTOR

(1) All Offerors, regardless of size status, are required to submit the number of Veterans currently employed by the Prime Offeror only at time of the proposal submission.

(2) The Offeror shall complete the Government-provided Excel PrimeOfferor_VE.XLS Spreadsheet, Attachment G, found in section D of the solicitation. Please rename this file replacing PrimeOfferor with the Offeror’s company name. Additionally, the Offeror must complete the Government-provided certification, PrimeOfferor_VetsE.PDF, Attachment H, found in section D of the solicitation.

(3) Definitions of a “Veteran” and “employee” are as follows: A Veteran is defined as an honorably discharged member of active duty military, reserve or National Guard. An employee is defined as any individual on the payroll of an employer who is an employee for purposes of the employer's withholding of Social Security taxes.

(4) Using the attached spreadsheet, Attachment G, in section D, you are required to input the total number of employees for your company only, as well as the total number of Veterans employed by your company (See below example). The spreadsheet will automatically calculate the Percentage of Veterans employed by the Prime Offeror:

Example Spreadsheet: Please note values in cells above are for example purposes only.

(vi) VOLUME VI - SOLICITATION, OFFER AND AWARD DOCUMENTS AND CERTIFICATIONS/REPRESENTATIONS.

Certifications and Representations - An authorized official of the firm shall sign the Standard Form (SF) 1449 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission. This Volume shall contain the following:

a. Solicitation Section A – Standard Form (SF1449) and Acknowledgement of Amendments, if any.

b. Any proposed terms and conditions and/or assumptions upon which the proposal is predicated.

Offerors are hereby advised that any Offeror-imposed terms and conditions and/or assumptions related to any Volumes of the proposal which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable, and thus ineligible for award.

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