644B48042 - XR US VAMC PHOENIX AZ_Compliance matrix updated.xlsx
XLSX spreadsheet 26 KB Posted
- Solicitation number
- 36A79725Q0002
About this file
This is a compliance matrix spreadsheet for an ultrasound system procurement for the Carl T. Hayden VA Medical Center in Phoenix, Arizona. The document outlines technical requirements for one ultrasound system for the Vascular department within Surgical Services, replacing existing end-of-life equipment.
The required specifications include: minimum 22-inch screen size, 4 transducer ports, 50-minute minimum battery life, multiple scanning modes (2D, 3D freehand, B-Flow, CEUS, M-Mode, Doppler), and various analysis packages (abdominal, musculoskeletal, vascular, urology, obstetric, breast, cardiac, gynecological, transcranial). The system must include specific transducers (two linear probes, one linear matrix array probe, one convex array probe) and meet security requirements including FIPS 140-2/3 compliance and VA VistA Imaging compatibility. Training requirements specify on-site clinical applications training for 7 technologists and 3 physicians. The procurement includes a one-year warranty with parts and labor, and vendors must provide service/operator manuals and remote diagnostic capability. A GE Healthcare LOGIQ E9 ultrasound system is available for trade-in consideration.
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Compliance Matrix
| Ultrasonic | Compliance Matrix Created: |
| V22 | 1/13/25 |
| PHOENIX AZ | |
| 644B48042 | |
| OFFEROR | |
| MANUFACTURER | |
| MODEL | |
| QUOTE NUMBER |
VENDOR INSTRUCTIONS:
Please fill out the table above with the offeror name (if different than the device manufacturer), manufacturer name, model name/number, and the quote number. All required specifications are listed below. Please review the required specifications and provide supporting information about the proposed model. The "Vendor Response" column is limited to the following entries: "exceeds", "meets," "partially meets," and "does not meet." In the "Documentation" column, please indicate the location within the attached documentation (file name, page number) for information to support the vendor response. Please provide any additional information/explanations in the "Vendor Explanation" column. **NOTE THAT THIS SPREADSHEET HAS BEEN LOCKED TO ALLOW ONLY FOR FILLING OUT REQUIRED FIELDS (THE TABLE ABOVE AND COLUMNS E, F, & G). DO NOT MAKE ANY FORMATTING OR CONTENT CHANGES TO THE COMPLIANCE MATRIX.**
| REQUIREMENT OVERVIEW | VENDOR RESPONSE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| The Carl T. Hayden Medical Center is requesting a replacement ultrasound for the Vascular department, to meet the needs of Surgical Services. The current ultrasounds are reaching end of life, and this new machine will allow them to continue to assist in vascular procedures, as well as perform 20+ types vascular exams. | ||||
| Facility Name | ||||
| Phoenix VAMC | ||||
| Delivery Address | ||||
| 650 E Indian School Rd Phoenix, AZ 85012 | ||||
| Requesting Department(s) | ||||
| Surgery (Vascular) | ||||
| Quantity | ||||
| 1 | ||||
| TECHNICAL REQUIREMENTS | VENDOR RESPONSE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. Unit physical specifications | ||||
| a. Minimum screen size [in] | ||||
| 22 | ||||
| b. Minimum active screen size [in] | ||||
| 20 | ||||
| c. Minimum number of split screens | ||||
| 2 | ||||
| d. Minimum monitor rotation [degrees] | ||||
| +-90 from center | ||||
| e. Minimum tilting [degrees] | ||||
| 90 | ||||
| f. Minimum number of transducer ports | ||||
| 4 | ||||
| g. Minimum battery life [min] | ||||
| 50 | ||||
| h. Maximum equipment dimensions (HxWxD) [in] | ||||
| 51x23x35.5 | ||||
| i. Maximum equipment weight [lbs] | ||||
| 290 | ||||
| 2. Scanning modes | ||||
| ☒ | ||||
| a. Two-dimensional (2D) | ||||
| ☒ | ||||
| b. Three-dimensional (3D) – freehand | ||||
| ☒ | ||||
| c. B- Flow Imaging | ||||
| ☒ | ||||
| d. Contrast Enhanced Imaging (CEUS) | ||||
| ☒ | ||||
| e. M-Mode | ||||
| ☒ | ||||
| f. Pulsed Wave Doppler | ||||
| ☒ | ||||
| g. Continuous Wave Doppler | ||||
| ☒ | ||||
| h. Strain Elastography | ||||
| 3. Doppler displays | ||||
| ☒ | ||||
| a. Frequency | ||||
| ☒ | ||||
| b. Velocity | ||||
| ☒ | ||||
| c. Power (microvascular/directorial) | ||||
| ☒ | ||||
| d. Duplex | ||||
| ☒ | ||||
| e. Triplex | ||||
| ☒ | ||||
| f. Steering for color Doppler is required to be 3° increments or less | ||||
| 4. Control panel specifications | ||||
| ☒ | ||||
| a. Physical keyboard | ||||
| ☒ | ||||
| b. Touchscreen monitor | ||||
| ☒ | ||||
| c. Black-and-white printer | ||||
| ☒ | ||||
| d. Articulating support arm to allow for vertical and horizontal adjustment of the monitors for viewing from anywhere in the room | ||||
| 5. Additional specifications | ||||
| ☒ | ||||
| a. Image annotation | ||||
| ☒ | ||||
| b. Image editing – easy video editing and annotation | ||||
| 6. Analysis packages | ||||
| ☒ | ||||
| a. Abdominal | ||||
| ☒ | ||||
| b. Musculoskeletal Clinical | ||||
| ☒ | ||||
| c. Small Parts | ||||
| ☒ | ||||
| d. Vascular – measurement and analysis of vessels | ||||
| ☒ | ||||
| e. Urology | ||||
| ☒ | ||||
| f. Obstetric | ||||
| ☒ | ||||
| g. Breast | ||||
| ☒ | ||||
| h. Cardiac | ||||
| ☒ | ||||
| i. Gynecological | ||||
| ☒ | ||||
| j. Transcranial | ||||
| Vendors must include in their offers analysis packages that meet the criteria above. Please include all other analysis packages offered by your company in the optional section on the quotes. | ||||
| 7. Transducers | ||||
| Description | ||||
| Qty | ||||
| Frequency Range [MHz] | ||||
| a. Linear Probe | ||||
| 1 | ||||
| 2-10 | ||||
| b. Linear Probe | ||||
| 2 | ||||
| 4-15 | ||||
| c. Linear Matrix Array Probe | ||||
| 1 | ||||
| 4-16 | ||||
| d. Convex Array Probe | ||||
| 1 | ||||
| 1-6 | ||||
| Vendors must include in their offers transducers that meet the criteria above. Please include all other transducers offered by your company in the optional section on the quotes. | ||||
| 8. Advanced features | ||||
| ☒ | ||||
| a. Image storage for any captured images | ||||
| 9. Security/Connectivity requirements | ||||
| ☒ | ||||
| a. OEM-supported operating system | ||||
| ☒ | ||||
| b. Latest DICOM print, store, commit, structured report (SR) and modality worklist | ||||
| ☒ | ||||
| c. Wireless connectivity to VA network – Compatible with 802.11b/g/n and FIPS 140-2 or FIPS-3 compliant | ||||
| ☒ | ||||
| d. Encrypted hard drive | ||||
| ☒ | ||||
| e. PACS compatibility – VascuPro | ||||
| ☒ | ||||
| f. PACS compatibility – VA VistA Imaging | ||||
| TRAINING REQUIREMENTS | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. Clinical Training | ||||
| ☒ | ||||
| a. On-site clinical applications training for [7] technologists during go-live | ||||
| ☒ | ||||
| b. On-site follow-up clinical applications training for [7] technologists once technologists have hands-on experience with the system | ||||
| ☒ | ||||
| c. On-site clinical applications training for [3] physicians during go-live | ||||
| 2. Biomedical Technician Training | ||||
| Please reference the “Instructions to Offers” for further information about the type of information to provide by equipment type not by specific request. Please also reference the “Instructions to Offers” for response format. | ||||
| Technical training information to include detailed information about the curriculum and length of the biomedical technical training required for each equipment type. | ||||
| Although the NAC will not award this training along with the equipment, it is imperative that the customer is informed that this training is available. Vendors must demonstrate that they can provide any required off-site training, therefore off-site training should be quoted as an optional item. Off-site training will be purchased at the time of need via a modification (if the original order remains open) or via a separate order. No travel expenses for any VA employees will be included in any HTME equipment or training order. | ||||
| SERVICE REQUIREMENTS | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. VPN/Remote Access – The vendor shall provide any and all equipment service programs, such as remote diagnostics, during the warranty period. The vendor shall provide post-warranty remote diagnostic service program as an “Add Option” with the offer. The system shall provide vendor remote diagnostics via VPN. The vendor shall either utilize the VA national site-to-site VPN or work with the Office of Cyber and Information Security and the VAMC Information Systems Security Officer to establish a client-based VPN. | ||||
| 2. Service and Operator Manuals – The vendor shall provide the following documentation for the proposed systems: | ||||
| a. Two (2) copies of operator instruction manuals (one (1) electronic and one (1) physical copy) | ||||
| b. Two (2) copies of a service manuals (one (1) electronic and one (1) physical copy) | ||||
| *Vendors can include the physical copy as a priced line item in their quote as applicable. | ||||
| 3. Minimum Warranty – The system and accessories shall be covered under the manufacturer’s warranty and shall include all parts and labor for one year following acceptance by the VAMC. This warranty must include PMs as required by the manufacturer. The manufacturer’s factory-trained field service representatives shall perform installation and maintenance during the warranty period. | ||||
| Vendors are encouraged to include any offerings for service, warranty, and training that may exceed the minimum requirements, to include information on their service support structure during and after the warranty period. Vendors who do not include any added value offerings for service, warranty, and training will not be docked or excluded from consideration. However, any such offerings will be evaluated based on added value. | ||||
| ADDED VALUE | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| Specifications listed below are not required, but preferred. Vendors who do not include the below specifications in the submitted offer will not be docked or excluded from consideration. Specifications listed below will be evaluated based on added value. | ||||
| ☒ | ||||
| a. Additional year(s) of warranty | ||||
| OTHER INFORMATION/DOCUMENTATION REQUESTED | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| Please reference the “Instructions to Offers” for further information about the type of information to provide by equipment type not by specific request. Please also reference the “Instructions to Offers” for response format. | ||||
| 1. Completed pre-procurement assessment form (6550 Appendix A) | ||||
| 2. Completed Manufacture Disclosure Statement for Medical Device Security (MDS2) form | ||||
| 3. Federal Information Processing Standard (FIPS) 140-2 or (FIPS) 140-3 certification | ||||
| 4. Product brochures | ||||
| 5. Technical specification sheets, to include dimensions and weight of the system | ||||
| 6. Typical drawings (pdf version of the CAD drawings) | ||||
| 7. Technical training- Biomedical: information to include detailed information about the curriculum and length of the biomedical technical training required for each equipment type. | ||||
| Although the NAC will not award this training along with the equipment, it is imperative that the customer is informed that this training is available. Vendors must demonstrate that they can provide any required off-site training, therefore off-site training should be quoted as an optional item. Off-site training will be purchased at the time of need via a modification (if the original order remains open) or via a separate order. No travel expenses for any VA employees will be included in any HTME equipment or training order. | ||||
| 8. Support information to include your company’s support structure during and after the warranty period | ||||
| On-line or telephonic applications support and availability (include third party coverage) | ||||
| A listing of field service engineer locations and availability | ||||
| A listing of part depots | ||||
| TRADE-IN | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| ☒ | ||||
| a. In instances where sanitization of ePHI compromises the OS and/or application software, or requires the removal of internal storage media, the vendor accepts the equipment “as is” and can elect at their own discretion to contract with the original equipment manufacturer (OEM) to restore the system. | ||||
| The following equipment is available for trade-in. Please reflect any credits provided for trade-in equipment in the proposal. | ||||
| Station | ||||
| 644 | ||||
| Manufacturer | ||||
| GE Healthcare | ||||
| Model | ||||
| LOGIQ E9 | ||||
| EE/Asset Number | ||||
| 96878 | ||||
| Serial Number | ||||
| 201735US6 | ||||
| Current Condition | ||||
| ● Operational | ||||
| Installation Date | ||||
| 11/09/2016 | ||||
| ☒ | ||||
| a. VA has no ancillary equipment to offer. |
File details come from the government source that posted it. Updated .