36A77619Q0127-001.docx

Approved By:

Date:

VA Long Beach Health Care System 5901 East 7th Street Long Beach, CA 90822

VA Long Beach Health Care System Initial Outfitting, Transition & Activation General Conditions

Introduction Veteran Affairs Long Beach Health Care System (VA LBHCS) has a requirement to purchase with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See attachments for salient characteristics. This requirement is in support of the activation of the phase II renovation of Building 126OP. This is a Brand Name Item Requirement.

Table 1 – Package Items Summary

Wall mounted otoscope and ophthalmoscope Includes 6 foot line cord and plug and accepts/includes two handles Contains head turn-on/turn-off, built-in speculum tray and 8 foot coiled cords Unit is designed for use in patient exam rooms System should consist of:

· Wall Board

· Wall Transformer (compatible with 100-240 v, 50/60 Hz AC, IEC Plug Type B)

· Ophthalmoscope

· Diagnostic Otoscope

· Disposable Speculum Tray Approximate Dimensions (+/- 2”): .12” W 4” D 4” H

a/b/g Wireless Radio; 100-240 V, 50-60 Hz AC, IEC Plug Type-B

1000981 Welch Allyn Device Connectivity License

S3 – Premium-CS - Connex Premium Service Support Agreement; Hardware Support (if applicable); Software Updates/Upgrades; Corepoint license and support (if applicable); Onsite Services; 7x24x365 telephone and remote diagnosis technical support; Direct access to the Partners in Care Support Center. – Welch Allyn (one year of support)

Site Address The address of the VA LBHCS Long Beach Building 126 is provided below. Further information on delivery is located in section 2.4.

VA LBHCS

5901 East 7th Street Long Beach, CA 90822 Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

45 DAYS ARO

Schedule and Order Management The above delivery schedule is based upon the current construction schedule. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

The awardees actual delivery dates will be confirmed by VA upon award.

Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. To coordinate delivery, contact Alfred Burton at (562) 826-8000 X5028, alfred.burton @va.gov or (562) 826-8000 X3428, victoria.orloff@va.gov

Delivery shall be freight on board (FOB) – Destination.

The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Use of Warehouse The vendor shall communicate through the VA POC any required coordination requirements.

Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

Assembly and Installation The vendor is required to manage and coordinate installation at the VA LBHCS Building 126 with the VA POC.

On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VA LBHCS. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Use of Premises During the performance of this contract, work will be carried out on VA LBHCS premises. The vendor will perform all work in such a manner that will cause a minimum interference with VA LBHCS operations and the operations of other contractors on the premises.

The vendor will communicate through the VA POC any required coordination requirements with the GC prior to and during delivery and installation activities.

Building 126 may be an active construction site during delivery and installation. The vendor will take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor will assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

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