36A77618Q9080-0001000.docx

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

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is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

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RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Contractor

16C. DATE SIGNED

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Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

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36C776 Department of Veterans Affairs Program Contracting Activity Central 6150 Oak Tree Blvd, Suite 300 Independence

OH

44131 00776 Department of Veterans Affairs Department of Veterans Affairs 6150 Oak Tree Blvd, Suite 300 Independence

OH

44131 To all Offerors/Bidders

36A77618Q9080 08-30-2018

X X X X The purpose of this amendment is to answer submitted questions to the solicitation and to provide an updated Task Order #1 Pre-Planning Services dated August 30, 2018.

Heidi J. Gallaher Contracting Officer

CONTINUATION PAGE

Jacksonville Initial Outfitting Activation and Transitioning IDIQ/Task Order #1 Questions/Answers to Solicitation RFQ 36A77618Q9080 The purpose of this amendment is to:

1. Replace original solicitation - Task Order 1 Jacksonville OPC 08082018 with revised Task Order 1 dated 08302018. Task 7.7 Activation Support Services was added to provide for the Gap Analysis meeting and report.

2. Answer the questions Submitted for Solicitation: 36A77618Q9080 – Initial Outfitting, Transition, and Activation IDIQ Jacksonville Out-Patient Clinic:

All other terms and conditions of the solicitation remain the same and in full force and effect.

*** The Government received several questions concerning deliverable due dates. The Government will not be changing any due dates for its requirements during the solicitation process. If applicable, these suggestions can be addressed after award. ***

1. Question: Can we confirm the AE will lay in all the CC items (items that they are providing)

Answer: CC items are already listed in room contents lists. Lessor’s A/E will indicate all CC/VC/CV/VV equipment on construction equipment drawings

2. Question: Can we suggest modifications to the deliverable schedule – Can we submit a deliverable schedule with our offer?

Answer: The Deliverable schedule will be finalized after the kick off meeting/Gap Analysis. We recognize that due dates on some deliverables will need to be changed based on the project schedule.

3. Question: Are you saying that the Attainia list of 95% is to be used to lay in the FF&E in the drawings? IF so can you verify that Attainia used drawings when creating the 95% list and they have verified that everything in their existing list (95%) will fit into the drawing and the specific room number location is identified?

Answer: The Attainia task order for this effort has not yet been awarded. The task order will be awarded soon before or after IOTA start date. Therefore, all FF&E will need to be entered and validated by the IOT&A contractor (after initial Attainia import)

4. Question: “The drawings provided by VA may be limited to walls and mechanical, electrical, and plumbing (MEP) locations. The general contractor will be required to identify all MEP information necessary and timelines needed. The IOT&A contractor is to develop the make and model of all equipment with DD2 submittal. “Please clarify the statement about the GC will be required to identify all MEP information to Identify and gather all MEP information. Are you saying the pre-planner only have to provide the basis of design for the equipment which is limited to JSN, manufacturer and model?

Answer: Correct. Pre-planner will identify basis of design for all equipment. Lessor’s A/E will design appropriate infrastructure (M/E/P) into the building design to support equipment.

5. Question: Suggest a gap analysis at the kick off meeting to clarify questions between all parties.

Answer: yes. See revised Task Order #1 PWS Task 7.7

6. Question: From PWS - “User group meetings shall be scheduled approximately seven days after the Government provides the contractor its comments to the initial design. At the user group meetings, the contractor and Government stakeholders will go through each room and discuss the layout and equipment designed in each room. Any corrections will be made at this meeting along with an update of salient characteristics for the FF&E so that the Basis of Design can be completed. Estimation is one-day charrettes for each department. Once completed, a sign-off from the COR will close the effort.”

Based upon this stated timeline above and the required timeframes regarding submittals – How can the above be possible considering the AE would send their drawings to the VA, then I am reading that the VA shall schedule user group meetings 7 days after the govt provides comments to the contractor. If we only have 15 days to complete the entire submittal and the first 7 we cannot meet with users and you are estimating a complete day per charrette based upon the number of departments- there would not be even completed user group meetings if there are more than 8 departments.

TO stay on the correct version of the drawings the IO contractor must be able to have the user group meetings then update the drawings, cut sheets and room by room all within 15 days. Can we assume that all our updates if delivered back to the AE via the VA Activation will be used to update their drawings prior to sending back to the VA so that all the updates from the user groups are captured and updated on the correct version of the drawings. If this does not occur there is a risk to the project and could cause a contract modification.

Answer: VA has 15 days to review each submission. The user group meetings are not included in the 15-day timeline. For example, Lessor’s A/E has 45 calendar days to develop a DD1 submission. VA receives DD1 submission from A/E and has 15 days to review. Then user group meetings are then scheduled after the 15-day review period. At conclusion of user group meetings, the clock starts for the A/E’s next required submission.

7. Question: DD2 will incorporate room typical and Equipment list for the project showing JSN, manufacture and model so the AE can get all their MEP information they require- it will not show amps, volts, etc. – we are to assume the AE will locate this within the cut sheet provided or gather directly is that accurate?

Answer: Correct. We provide manufacturer as basis of design and Lessor’s A/E designs necessary infrastructure to support equipment from information pulled for the equipment cut sheets.

8. Question: From Equipment list -1 - OUTPATIENT / PACT CLINIC (265)1 - 5 MODULES, 18 TEAMLETS PLUS 1 INTERIM CARE EXPA1 30 - Exam Room, Patient Aligned Care Team (PACT) 125 A1010Telecommunication OutletVV 1. Is there a reason that telecommunications outlets are VV? Since the GC installs them 99% of the time?

Answer: This has been noted correctly on the Room Contents Lists. All telecommunications outlets will be VV.

9. Question: From PWS-The contractor’s PM should be available to attend all requested meetings in person, unless other arrangements have been approved by the COR prior to the meeting. You are asking for a firm fixed price however it appears that we can be mandated to that we may not have included in our price. Am I reading this incorrectly?

Answer: The PWS does not mention “requested” meetings. The PWS stipulates “The PM must be on-site to facilitate, schedule, and lead regular meetings with the Malcom Randall Medical Center staff, to ensure the timely and effective completion of tasks and deliverables required under this TO.”

10. Question: From PWS - “ The contractor shall verify the as-designed MEP will support the new design and identify any potential issues related to required utilities for planned FF&E. The contractor shall verify the design meets with applicable state, local, and federal requirements (e.g. ADA, Building Codes, NFPA 101, etc.). The Contractor shall notify the COR of any discrepancies. A gap analysis will be performed where discrepancies are identified between Concept of Operations (CONOPS), requirements, and infrastructure provided in accordance with the construction documents, with facilitation towards workable solutions.

If you want building code reviews etc. these are done by engineers, architects, fire protection and life safety personnel – I do not see their labor category in the pricing template? Also, this cannot be done unless we are given the construction drawings from the AE. Can you verify we will receive all required drawings in order to provide this information back?

Answer: Lessor’s A/E and Contractor are responsible for all code compliance. VAMC is responsible for providing correct equipment cut sheets. Contractor will have access to any and all drawings necessary to complete their tasks.

11. Question: From PWS 13 - The contractor shall provide cut sheets for all FF&E items. The contractor will be required to update the cut sheets as appropriate if options and accessories change the provided cut sheet and/or change design requirements. The contractor shall utilize Space, Equipment, and Planning System (VA-SEPS) Joint Service Number (JSN) nomenclature in accordance with the VA BIM Guide (available at www.cfm.va.gov/til/bim/BIMGuide/modreq.htm) for all unique ID numbering. The cut sheets shall identify the basis of design item and shall show appropriate VA-SEPS JSNs. New JSN requests and JSN searches can be conducted at https://ms1691.facilities.health.mil/milstd1691/#/.

We read this to say that our drawings must be completed in Revit and we are to use the appropriate JSN Number from the VA BIM Guide. Cut sheets will include the JSN number Is that accurate?

Answer: Correct.

12. Question: From the PWS-The Malcom Randall Medical Center will use Attainia software (license provided by the Government for use by the IOT&A Contractor) to manage its FF&E for this activation project. The site is in the process of validating FF&E (room content list) for this project. “Validating” in the sense means a generic item has been identified by a specific manufacturer and model has not yet been identified.

The Malcom Randall Medical Center (through Attainia Contractor support) will validate in the Attainia database clinical equipment to 95% to generic make/model. IOT&A Contractor will develop the Attainia list to the Approved phase. “Approve” in this sense means the manufacturer and model has been selected, to include the salient characteristics of the item. The IOT&A Contractor will be responsible for finalizing furniture, fixtures, equipment and artwork with end users with the purpose of moving the items from “validated” to “approved” in the Attainia database. The IOT&A Contractor shall upload and update the Attainia database. The IOT&A Contractor shall coordinate with the Attainia Contractor for database training for project maintenance.

From the PWS -The IOT&A contractor will provide their own basis of design room typical, salient characteristics, data sheets, room by rooms lists, and provide to the VA thirty days after signing the lease by the VA. This is to give the general contractor’s A/E time to incorporate the provided basis of design into the first submittal back to the VA. This information may be limited to specified furniture and equipment manufacturers pre-selected as a basis of design only.

The above two paragraphs from the solicitation are in direct conflict with each other. The only way possible to keep on schedule is to have the basis of design completed by the IO contractor up front. There is no time to use the Attainia information post award to update the basis of design prior to the need of the AE.

Answer: The basis of design completed by the IO contractor prior to the award to the lease. Strikethrough has been deleted from the Task Order #1 PWS

13. Question: Has anyone vetted that the information that is supposed to be 95% in Attainia can actually fit? If so where is the drawing?

Answer: No. This will need to be accomplished during design drawing meetings. The Attainia Task Order for this effort has not yet been awarded. The task order will be awarded soon before or after Task order 1 award. FF&E will need to be entered and validated by the IOT&A contractor (after initial import).

14. Question: Can the PMP certification be provided within 9 mos of contract award?

1. A minimum of five (5) years of experience in Project Management

1. A minimum of three (3) years of experience in healthcare initial outfitting, transition, and activation services

1. Certified Project Management Professional (PMP). Other certifications the offeror believes to be equivalent may be provided and the Contracting Officer will determine its equivalency.

1. Experience in activating Federal healthcare facilities

1. Well versed in healthcare infrastructure, operations, and/or practice and have direct experience in transition activities

15. Question: Has the contract been signed by the govt with the landlord?

Answer: No

16. Question: pws says, "..The PM must be on-site to facilitate, schedule, and lead regular meetings with the Malcom ..". Does regular meetings include weekly progress meetings (implies more time on site during planning vs execution phase) or does regular meetings refer to specific reoccurring meetings outlined in the deliverables sections of the PWS?

Answer: Contractor does not need to be onsite for regular progress meetings. Major milestone meetings and/or significant events the contractor is expected to be on site

17. Question: Reference Contractor Share Site for Information Sharing. It says, "..). All project documentation shall be compatible with systems utilized by the medical facility and easily accessible with files downloadable by all parties .." Does “all parties” mean Activation Team, CO, COR and General? Or does it mean every person on the staff of Malcom Randall? The answer helps frame the licensing requirements for Sharepoint access. Would you please provide a # of people or a list of people by duty position required to have access?

Answer: All parties means the NF/SGVHS Program Management Team. With the Core and SME the team totals in excess of 50

18. Question: Ref: Meeting Facilitation Services: Would the Govt please identify which meetings can be facilitated from off-site?

Answer: Routine meetings can be facilitated from off site. Major milestone meetings and/or significant events the contractor is expected to be on site

19. Question: Reference the statement, "... A list of key stakeholders will be provided to the Contractor after award…" Please identify an approximate # of people defined as stakeholder (is this 5, 10 or 25 people?).

Answer: Total 30-40 Will provide list to the contractor

20. Question: Reference: At a minimum, each department will constitute a working group. Would the govt provide a list of departments to understand the number of working groups?

Answer: 9-15 working groups

21. Question: Ref: deliverable Individual Service Project Schedules. Please confirm whether “Service” as used for TO1-002 is the same as “department” (as used elsewhere) of the facility?

Answer: Services refers to departments

22. Question: Ref: CID. Clarify expectations for 3D drawings. Is this asking for CAD drawings in “perspective view”?

Answer: This will not be needed for this project

23. Question: pws says," The site is in the process of validating FF&E " As the IOT contractor, are we validating equipment or is Malcom Randal?

Answer: IOTA Contractor will validate equipment. Task Order #1 PWS section 7.2 has been updated to reflect the responsibility of updating FF&E in the Attainia database is the IOTA contractor.

24. Question: PWS Says, ". Estimation is one-day charrettes for each department. " Need to know # of departments to schedule Accordingly Answer: The Jacksonville project is a OPC with an attached Domiciliary. The OPC has 23 functional areas and the Domiciliary has 10 functional areas. Verified with the Program for Design

25. Question: Ref: Each piece of art shall be individually placed and mounted using approved security mounting. " Please provide security hardware mounting instructions.

Answer: To be provided by EMS at kick off or when available

26. Question: Ref: The contractor shall utilize Space, Equipment, and Planning System (VA-SEPS) Joint Service Number (JSN) nomenclature in accordance with the VA BIM Guide. Please confirm whether the BIM guide reference on page 10 requires the contractor to maintain a BIM model for IOTA JSNs. It is unclear why this guide is referenced when the MILSTD 1691 is the (The typical reference used for JSN nomenclature).

Answer: Unsure of the question being asked. MILSTD 1691 is to be used in accordance with the VA BIM Guide.

27. Question: ref; Third Party Life Safety Review. Per page 13, Para 7.3, Please confirm the IOTA contractor is to obtain the services of a 3rd Party Life Safety consultant to review the A/E’s final document (design). If this is incorrect, please clarify the intent.

Answer: This is correct

28. Question: Ref: Third Party Life Safety Review. Please confirm whether a Maryland licensed engineer is required for a State of Florida project.

Answer: Must be licensed by the State of Florida. Task Order PWS updated to reflect

29. Question: Ref General ConOps - Per para 7.5 General ConOps, page 17, Are we to facilitate development of new policies with Malcom as the author…or do we actually create the policies?

Answer: We will collaborate together on this item

30. Question: STRATCOM support is to provide printed materials as listed in the bullets. Is there an estimate for the number of items to assist in pricing Answer: Flyers and posters mainly for distribution to the local stakeholder and distribution to Veterans receiving care at the clinics being replaced total population at the two clinics is roughly 20,000 Veterans.

31. Question: Was there meant to be a TO1-022 deliverable listed?

Answer: No, Key Master Plan is a not ordered as part of this Task Order.

33. Question: Would the Contracting Officer consider changing the PMP requirement of the Project Manager to desired but not required? Suggested Edit: Certified Project Management Professional (PMP) preferred but documented IOT&A experience acceptable in leu of PMP certification.

Answer: See answer to question #14

34. Question: Will the third-party life safety reviewer need to be licensed in Florida (project location) or Maryland (as written)?

Answer: Florida. PWS updated

35. Question: Please add language to exempt the AIMS from the 30 page count limit.

Answer: This exemption language is already included in the header to Section F, Paragraph 3 - "IDIQ Management Plan (maximum 8 pages, excluding AIMS):"

36. Question: In order to best present information to the government, would the government consider allowing smaller font sizes in graphics and tables? Suggested Edit: Please change the included requirement to say “Font type shall be no smaller than size 12 font (excluding graphics and tables) on standard 8.5” x 11” pages.”

Answer: Font type can be smaller on graphics and tables.

37. Question: In order to avoid shipping on the Labor Day holiday, can the government please change the due date to 9-4-2018 or later? Suggested Edit: Please change the due date to 9-4-2018 or later.

Answer: Quotes are accepted via email. If you require to ship your quote, advise doing so in time to make it before the holiday weekend.

38. Question: A Basis of Estimate worksheet shall be created and submitted to show the details of the proposed labor mix for each CLIN in Task Order 1. This worksheet is separate from attachment N “Activation Total Evaluated Price (TEP) Calculation Workbook”; however, the proposed labor categories and labor hours must match the “Activation TEP Calculation Workbook” for Task Order 1. c. A narrative describing how fixed price travel was determined, to include the number of trips, number of days, number of travelers, and description of any additional costs that were identified in the “Activation TEP Calculation Workbook”, “4-TO 1 Travel” tab under Column M “Additional Costs.” This narrative shall not contain any cost information.” Question/Comment: These items appear to relate to pricing information, and appear to belong under (6) Price Submission. Suggested Edit: Please move (4) b. and c. under (6) Price Submission or exclude (4) b and c from the 8-page limit.

Answer: The BoEs and Travel narrative will be evaluated as part of the Task Order 1 Technical Submission. The technical merits of those documents (hours required for tasks, decisions on labor mix per task, purpose of trips, attendees, etc.) will help the Government understand the offerors technical approach to Task order 1. The pricing submission is only the Activation TEP Calculation Workbook and will have some of the same information as the BoEs but will be evaluated differently. The price submission evaluation will focus on the reasonableness of the rates, total task, and TEP.

39. Question: Is the IOT&A contractor expected to provide equipment recommendations prior to meeting with the staff?

Answer: NF/SGVHS already has a list of approved equipment the Health System, Network and National already uses. The team of course will take any and all recommendations the contractor can is willing to provide.

40. Question: Are medical equipment items expected as part of the FFE design submittal process?

Answer: Yes.

41. Question: When is the anticipated award and information cutoff dates for the lease agreement?

Answer: April 2, 2019

42. Question: The identified schedule would require staff to be prepared to meet for the FFE design review/re-use inventories within 15/30 days of award respectively. Are these dates flexible or are they fixed in order to support other contract/construction deadlines?

Answer: Yes. At this time they are fixed.

43. Question: When is the anticipated date for the VA to sign the lease agreement?

Answer: July 22, 2019

44. Question: The due date for proposal submission is currently Monday, September 3, 2018 no later than 10am. As this date is a federal holiday, would the Government consider extending the due date for proposal submissions to Wednesday, September 5, 2018?

Answer: Not at this time

45. Question: Will the VA provide any workspace for contractors?

Answer: Yes the Jacksonville OPC and the Malcom Randall VAMC will ensure the contractor has appropriate work areas.

46. Question: Will this VA provide IM/IT assets to contractor staff?

Answer: There is an SME on the health system’s Program Management Team

47. Question: How many Attainia licenses will be available for the contractor’s use?

Answer: 1 license for multiple users

48. Question: Submittal 22, Master Key Plan indicates the IOT&A contractor will provide key cores for the facility. Is this accurate? Key cores are typically provided to the locksmith by the General Contractor.

Answer: The will be provided to the locksmith by the General Contractor.

49. Question: Submittal 22, Master Key Plan, seems to read the IOT&A contractor will provide the Physical Access Control System (PACS). Is this accurate?

Answer: IOT&A contractor will work with VA personnel to physically locate PACS. Lessor’s A/E will design system. Lessor’s Contractor will furnish and install system.

50. Question: How much estimated reuse do the current clinics have?

Answer: Very little estimate that 90% of current FF&E will be replaced

51. Question: Is AEMS/MERS still accurate? Will the organization transition to Maximo prior to the move?

Answer: There is not a plan to use Maximo, the organization will continue to use EER and SEP-G

52. Question: 14.2.8 Warehousing and Warehousing Management Services: Please clarify what seems to be contradictory statements, the paragraph directs that only Government personnel can receive equipment at the warehouse; however, later under submittal 54 Receiving Logs, indicates the contractor will receive and manage all equipment inventory of FFE in the warehouse and report daily to the Government via the receiving logs.

Answer: Government personnel accepts and receives for invoice payment. Contractor personnel receives at the warehouse to log.

53. Question: 14.2.3 IT/IM Planning Support: Will the IO contractor be procuring the IM/IT systems or will those purchases be conducted through VAOI&T?

Answer: Purchased by VAOI&T

54. Question: 14.2.14. Information Technology: Will the IOT&A contractor be tasked with infrastructure installations i.e. Wireless Access Points (WAPs), and cabling requirements to Telecom Rooms (TRs)?

Answer: No. Lessor’s Contractor will furnish and install all IT infrastructure.

55. Question: 14.2.14. Information Technology: Bullet 10 is unclear if this is written as a requirement for the IOT&A contractor or information concerning what the General Contractor will perform. Many of the requirements are typical to infrastructure construction.

Answer: VAMC will provide necessary make/model nos./physical locations for all IT during design. Lessor’s A/E will design necessary infrastructure and Lessor’s Contractor will install the necessary infrastructure.

56. Question: Submittal 068: The description of the Biomedical Support Plan refers to paragraph 13.2.18. The paragraph is not in the submission. Could you elaborate on where the elements can be found?

Answer: Do you mean Deliverable 073? If so, the correct reference is 14.2.16

57. Question: Warehouse Requirements: Is it the intent of the VA to place network equipment in the warehouse TR to accommodate receiving and IT equipment programming? If so, can you provide the specifications that the warehouse provider should meet?

Answer: Warehouse specifications will be provided when and if a warehouse task order is issued.

58. Question: How many Government employees will need workstation accommodations in the provided warehouse?

Answer: Warehouse specifications will be provided when and if a warehouse task order is issued.

59. Question: Are insurance requirements for the warehouse above and beyond the insurance required for the IDIQ?

Answer: Warehouse requirements will be provided when and if a warehouse task order is issued.

60. Question: Please confirm the Offeror can use 10 point font type for graphics and tables.

Answer: yes

61. Question: For the sample Activation Integrated Master Schedule (AIMS), can the Offeror use 11” x 17” pages to better show schedule detail? If so, would each 11” x 17” page count as one page or two pages?

Answer: 11”x17” may be used for the AIMS. AIMES is not counted towards the page count.

62. Question: Randall is in Gainesville, is the Jacksonville OPC project Team located there?

Answer: Malcom Randall is located in Gainesville, Florida. The Jacksonville OPC is located 80 miles northeast. The Program Management Team for this project will be located in Gainesville with SME located at both thee Malcom Randall and the Jacksonville OPC

63. Question: What is the extent of the general contractor's signage scope? Who is responsible to develop the Message Schedule?

Answer: TBD. Not known at this time.

64. Question: Is the travel Firm Fixed Price total priced on the travel sheet for each task order? Will travel has it's own CLIN or included in other CLINS? For FFP travel, how is the monthly invoice amount determined? Will a travel authorization form be required for each travel trip?

Answer: Firm Fixed price travel is only priced for Task Order #1 and will be included in awarded Task Order 1 as its own CLIN. Travel will be invoiced according to the contractors schedule of values. For future task orders, which include FFP travel, travel may be priced into and included in each separate CLIN.

65. Question: When is the projected award date?

Answer: NLT 9/28/2018

66. Question: When is the projected contract start?

Answer: NLT 9/28/2018

67. Question: Does the site have a dedicated activation team assigned for the activities?

Answer: Yes

68. Question: Has the site assigned a dedicated activation program / project manager to lead the effort?

Answer: Yes NF/SG has set up a Program Management team to oversee this and other projects it is completing.

69. Question: Will the site issue contractor facility badges until the appropriate security investigations are completed and badges are issued?

Answer: Contractors who will be on-site before any necessary security investigations are complete will be given a flash bade or if on-site meetings are required, the site will provide an escort.

70. Question: Will the contractor's Share site need to interface with the VA SharePoint for the facility?

Answer: Contractor to utilize VA’s internal share point site.

71. Question: Are the section F 1-5 write ups to be submitted as a single volume and section F 6-7 as a separate price volume? Are we submitting all information in section F as a single volume plus the Activation TEP Calculation Workbook?

Answer: All Section F write-ups should be submitted on one volume and the Activation TEP calculation Workbook will be submitted in the Excel spreadsheet

72. Question: Is there a preferred format (MS Word®, PDF) for submission of the technical volume?

Answer: Prefer PDF

73. Question: Will the government provide job descriptions for key personnel? Other listed personnel?

Answer: No, the Government's minimum requirement is to have the key personnel meet the stated specific experience and certification requirements; the contractor is able to infer the necessary level of experience and qualifications to meet other PWS task requirements and propose accordingly.

74. Question: Are there any page margin requirements for this submission?

Answer: No

75. Question: Are cover letters and title pages included in the page max count?

Answer: No

76. Question: Is the OPC in a leased space in an existing building? Is the project a tenant fit-out type?

Answer: leased space in an existing building (as of right now)

77. Question: In what stage is the design/construction process currently? Have all floor plans/ceiling plans/interior elevations been developed?

Answer: No this project is still in the planning conceptual stages

78. Question: Have the Basis of Design furniture and equipment plans been developed and approved by the VA to a Design Development level?

Answer: No

79. Question: Is the site and user groups prepared to provide input and feedback to maintain the accelerated timelines presented?

Answer: The NF/SGVHS will work with all parties to ensure timelines are maintained

80. Question: Has an artwork budget been established?

Answer: Not established at this point

81. Question: Will the artwork program be developed as a Basis of Design with Artwork types defined, or are the individual artwork pieces to be selected? If so, how can artwork program be bid out, rather than sole source?

Answer: TBD. VA Interior Designer may provide Basis of Design

82. Question: How many 3-D renditions should be planned for?

Answer: 4

83. Question: Has a wayfinding plan been developed for the project?

Answer: No not at the time. Design plans are still conceptual

84. Question: Has the signage scope been assigned to a contractor? Who is responsible to develop the Message Schedule?

Answer: GC and IOT&A Contractor will work with VA staff on signage and schedule

85. Question: “Approval for Rental Vehicles is discouraged?” Please clarify

Answer: For any travel awarded on a cost-reimbursable basis, pre-approval for all travel costs must be submitted to the COR before travel is approved. The COR will review to make sure that the Government is approving the appropriate number of car rentals for contractor personnel expected to travel and be on site. In the instant of the first task order, travel is being quoted as firm fixed price, no prior authorization to travel is needed.

86. Question: Enterprise – Project Manager “on-site” - clarification desired, i.e. on-site full-time; on demand, in the locality

Answer: It is up to the contractor to determine when the PM is required on site, how many days, and where they are located. Location obviously affects travel costs.

87. Question: Will contractor team members be allowed or offered on-site space at government site?

Answer: Yes the Jacksonville OPC and the Malcom Randall VAMC will ensure the contractor has appropriate work areas.

88. Question: "Please clarify The PM must be on-site"

Answer: The PM must be on-site to facilitate, schedule, and lead regular meetings as well as any other ad hoc meetings that may occur during the period of performance. The PM does not need to be on site fulltime. PM work can be completed at the contractor’s site.

89. Question: Same as above – Contractor provides Sharepoint like site – since interconnectivity cannot occur, does this site have to be physically at government site, or, physical access to the Sharepoint to the Sharepoint site? Also, Deliverables, page 14, Deliverable 010

Answer: Jacksonville VA has their own Sharepoint site that will be used. Contractor to Maintain, upload and organize activation related documents.

90. Question: Please verify the number of user groups requiring full charrettes.

Answer: For the OPC it could range from 10-23 for the Domiciliary it could range from 3-13. I know these are a wide range but exact groups have not been determined at this point.

91. Question: Has the base building A/E design team developed any Wayfinding or Signage programs to date?

Answer: No. Designs are only conceptual at this point.

See attached document: TO1 Jacksonville OPC 08302018.

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