35904 Special Provisions.docx

Attachment A – Special Provisions

PROJECT NAME: Lake of the Woods Sanding Rock Supply

SCOPE OF WORK: Work includes purchasing or producing 12,000 CY of specified aggregate from a commercial source, delivery, and stockpiling of the specified aggregate to ODOT Lake of the Woods Maintenance Station.

WORK LOCATION: Specified aggregate shall be stockpiled at ODOT Lake of the Woods Maintenance Station, 37851 OR-140, MP 37.40.

PROJECT MANAGER:

Ramon Alonso 63055 N. Hwy 97. Bldg. M Bend, OR 97701 Phone: (541) 419-9481 Email: Ramon.ALONSO@odot.oregon.gov

APPLICABLE SPECIFICATIONS: The Specifications which are applicable to the work on this project are the 2024 Oregon Standard Specifications for Construction (“Standard Specifications”), which are by this reference incorporated herein and the Special Provisions. The Standard Specifications include detailed technical specifications in Sections 00200 and beyond that apply to this ITB and any resulting Contract. Some sections of the technical specifications may be identified and modified in the Plans and Specifications. Sections of the technical specifications not identified in the Plans and Specifications remain applicable to the Contract according to their original terms.

Sections in Part 00100 of the Standard Specifications (General Conditions) are not applicable to the Contract unless they are specifically identified in the Plans and Specifications as being applicable. However, if a Part 00100 section that has been identified as being applicable references another section in Part 00100, or a technical specification (Parts 00200 and beyond) references a section from Part 00100, that section from Part 00100 applies to the Contract for purposes of supporting and giving full effect to the specification that referenced it. Bidders can access the Standard Specifications online at:

http://www.oregon.gov/ODOT/Business/Pages/Standard_Specifications.aspx

COOPERATION WITH UTILITIES: This project is located within the Oregon Utility Notification Center area, which is a utilities notification system for notifying owners of utilities about work being performed in the vicinity of their facilities. The contractor shall notify owners of Utilities prior to the performance of work in the vicinity of their Utilities. The utilities notification system telephone number is 811 (or use the old number which is 1-800-332-2344).

PAYMENT: Payment for all work under this contract is to be included in the bid items contained in the Bid Schedule. Payment constitutes full compensation to the Contractor for furnishing all Materials, Equipment, labor and incidentals necessary to complete the work as specified. There will be no separate payment for items not listed, as that work will be included in payment made for the items listed in the Bid Schedule.

PAYMENT TO CONTRACTOR: The Contractor shall be paid upon completion of contract work. A bill must be submitted to the Project Manager for payment processing. There shall be no retainage for work performed under this contract.

PRECONSTRUCTION CONFERENCE, SCHEDULE AND LIMITATIONS OF OPERATIONS: The Contractor shall meet with the Project Manager for a preconstruction conference at a mutually agreed upon time. Work shall commence within 10 working days of this meeting providing the Notice to Proceed has been received. At the preconstruction conference, submit a project schedule to plan, coordinate and control the progress of construction and traffic control installations. The project schedules will take into account the orderly, timely, and efficient prosecution of the work in sufficient detail to enable both the Contractor and the Project Manager to plan, coordinate, appraise, document, and control their respective contract responsibilities. The predicted Completion date(s) for the project schedule shall be within the specified contract time.

SECTION 00680 - STOCKPILED AGGREGATES

Comply with Section 00680 of the Standard Specifications modified as follows:

Add the following subsection:

00680.11(c) Sanding Aggregates - Provide cinder sanding aggregate meeting the following grading requirements:

(1) Grading – Perform sieve analysis according to AASHTO T 27.

00680.15 Aggregate Production Quality Control – Replace this subsection with the following:

Provide quality control during the production of Aggregate. Sampling and testing shall be performed by a CAgT at a frequency of 1 per production shift, or 1 per 1,000 cubic yards, whichever results in the greatest sampling frequency. Aggregates will be evaluated for acceptance according to the following:

(a) Gradation – If the average for each gradation constituent is within the specification limits, the material will be accepted. If the average of one or more gradation constituents is not within the specification limits, the Project Manager will determine if the material is in Close Conformance to the Specifications and is suitable for the intended purpose. The Project Manager may:

1. Reject the Materials and order the Contractor, at the Contractor’s expense, to remove, replace, or otherwise correct any non-conformity; or

2. Accept the Material or Work as suitable for the intended purpose, adjust the amount paid for applicable Pay Items to account for diminished cost to the Contractor or diminished value to the agency, document the adjustment, and provide written documentation to the Contractor regarding the basis of adjustment.

The Contractor shall provide the Project Manager with test results by the end of the following work shift. These test results shall be included in the final records of the Project.

00680.16 Acceptance of Aggregates – Replace this subsection with the following:

The Contractor's quality control tests will be used for acceptance of aggregates, except the Agency may perform verifying tests for compliance.

When requested by the Project Manager, split material samples shall be provided for use in checking the Contractor’s process control test results and to determine conformance with requirements.

The Project Manager may waive or change testing frequency after five production shifts.

00680.40(a) Source Sites - Replace this subsection, except for the subsection number and title, with the following:

No ODOT material sources are available for use, aggregate must be obtained from a compliant commercial source.

00680.41 Piling of Materials – Replace this subsection with the following:

Before beginning the delivery of material at each delivery location, meet with the Project Manager at the places of delivery to identify designated locations for stockpiles. The contractor shall not place material in any areas other than designated locations.

Place the required material in stockpiles by means of a conveyor system or loader with a minimum amount of segregation.

Stockpile height shall be 20 feet unless otherwise approved by the Project Manager. The final stockpile shall have straight and square sides and a level top to allow for simple cross sectional measurement. Side slopes shall not be flatter than 1V:1.5H.

00680.42 Places of Delivery - Add the following to the end of this subsection:

Delivery Site Location and Requirements:

Specified aggregate is to be stockpiled at ODOT Lake of the Woods Maintenance Station, 37851 OR-140 MP 37.40 at location directed on site.

Contractor is required to coordinate hauling schedule with ODOT contract representative and agree to work shifts during the following timeframe: Monday – Friday, 7am – 4pm. Work must progress timely and consistently until all specified material is stockpiled.

00680.80 Measurement – Replace this section, except for the section number and title, with the following:

The quantities of cinder sanding aggregate shall be measured on the volume basis, by cross section measurement or a digital terrain model of the completed neat stockpiles, with no allowance for settlement or shrinkage.