35821_Apr_27_26_solicitation_doc.pdf

This is a solicitation document issued by the Town of Farmington, Connecticut for the maintenance and repair of large fire apparatus operated by the Fire Department. The procurement encompasses maintenance services for nine fire apparatus units—Rescue 15, Engines 2-6 and 8-9, and Ladder 1—distributed across five fire stations. Required services include annual major service conducted in July and August consisting of comprehensive lubrication, fluid changes, filter replacements, and safety inspections in accordance with NFPA 1911 and NFPA 1915 standards; semi-annual minor service including lubrication, belt and brake adjustments, fluid checks, and battery and radiator testing; and pump testing for equipped apparatus. Sealed bids must be submitted in person to the Town Finance Office at Farmington Town Hall, 20 Monteith Drive, 3rd Floor, by 11:00 a.m. on April 20, 2026, with the bidding period opening March 28, 2026. Technical questions must be submitted in writing at least seven days prior to bid opening. The contract period runs from July 1, 2026, through June 30, 2027, with an option to renew for the period July 1, 2027, through June 30, 2028.

The Town will award the contract to the lowest qualified bidder, with pricing to remain fixed for the two-year contract period. A local vendor preference applies if the bidder maintains a principal place of business in Farmington and submits a bid within five percent of the lowest qualified bid. The successful vendor must be certified or engage a certified contractor for fire pump and transmission inspections, own and operate a recognized fire apparatus inspection and repair facility within 35 miles of Farmington, and employ only certified personnel. Bidders must provide three professional references for similar work completed within the last three years. Required insurance includes Workers' Compensation at statutory limits, Employer's Liability of $100,000/$500,000/$100,000, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Comprehensive Auto Liability of $1,000,000, and Garage Keepers Liability of $750,000. Bid security and performance bonds are not required. Payment will be made monthly within thirty days of invoice receipt and approval on a Net 30 Days basis. No incumbent vendor is identified, and the solicitation does not specify an estimated total contract value. All vendors are eligible to respond.