35821_Apr_20_26_solicitation_doc.pdf

This is a Solicitation Document from the Town of Farmington, Connecticut, for the maintenance and repair of large fire apparatus operated by the Fire Department. The procurement encompasses services for nine fire apparatus units—Rescue 15, Engines 2-6 and 8-9, and Ladder 1—distributed across five fire stations. Required services include major service conducted annually in July and August, consisting of comprehensive lubrication, fluid changes, filter replacements, and safety inspections in accordance with NFPA 1911 and NFPA 1915 standards; minor service performed six months after major service, including lubrication, belt and brake adjustment, fluid checks, and battery and radiator testing; and pump testing for apparatus equipped with pumps. Sealed bids must be submitted in person to the Town Finance Office at Farmington Town Hall, 20 Monteith Drive, 3rd Floor, by 11:00 a.m. on April 20, 2026, with public opening and reading of bids at that time and location. Technical questions must be submitted in writing at least seven days prior to bid opening. The contract period runs from July 1, 2026, through June 30, 2027, with an option to renew for July 1, 2027, through June 30, 2028.

The successful vendor must be certified or engage a certified contractor for fire pump and transmission inspections, own and operate a recognized fire apparatus inspection and repair facility within a 35-mile radius of Farmington, and employ only certified personnel for inspections. Bidders must provide three professional references for similar work completed within the last three years. Evaluation will be based on the lowest qualified bidder, with pricing to remain in effect for the two-year contract period. A local vendor preference applies if the bidder maintains a principal place of business in Farmington and submits a bid within five percent of the lowest qualified bid. Required insurance coverage includes Workers' Compensation at statutory limits, Employer's Liability of $100,000/$500,000/$100,000, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Comprehensive Auto Liability of $1,000,000, and Garage Keepers Liability of $750,000. Bid security and performance or labor and material bonds are not required. The work is not subject to Connecticut prevailing wage laws or the Davis-Bacon Act. Payment for services will be made monthly within thirty days of receipt and approval of invoices on a Net 30 Days basis. No specific estimated total contract value is disclosed. All vendors are eligible to respond.