35685_Exhibit A Specifications.pdf

EXHIBIT A

SPECIFICATIONS

License Plate Validation Stickers

A.1 SILENCE OF SPECIFICATIONS: The apparent silence of the Specifications and any supplemental Specifications as to any detail, or the apparent omission of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only materials and workmanship of first quality are to be used. However, if any omitted specification results in ambiguity as to material characteristics of the Goods, and inclusion is necessary to enable a reasonable person in the industry to properly identify such characteristics, a Bidder shall seek a formal request for change, as set forth in ITB section 6.3 Failure to make such a request is at Contractor's risk, and the Bidder awarded a Price Agreement shall be required to provide Goods meeting the Agency's needs regarding any omitted specification for which change should reasonably have been sought.

A.1.1 ADHERENCE TO THE SPECIFICATIONS. Deviations discovered after purchase shall be corrected at no cost to the Agency.

A.2 DELIVERY: All deliveries shall be F.O.B. destination with all transportation and handling charges paid by Contractor, unless specified otherwise in the Contract. Responsibility and liability for loss or damage shall remain with Contractor until final inspection and acceptance.

A.3 AUTHORIZED REPRESENTATIVE(S): The Contractor shall designate one or more person(s) to act as Contractor's authorized representative and Contract Administrator under the Price Agreement to be awarded. The name, address, and telephone number(s) of such person shall be provided to the ODOT / DMV single point of contact within ten (10) calendar days of notification of award.

A.4 TECHNICAL SPECIFICATION: Below are the technical specifications for the Driver and Motor Vehicle Services Division (DMV) and the Commerce and Compliance Division (CCD) Validating Stickers for license plates. For DMV, these include Passenger Vehicle Stickers, Light Equipment Stickers, Month Stickers, Heavy Equipment Stickers, and Special Interest Stickers. For CCD, these include Apportioned stickers, Commercial Stickers, and IFTA Validation Stickers.

A.4.1 METHOD OF MANUFACTURE: All reflective sheeting stickers shall be manufactured as prescribed by Military Specification MIL-R-I3689A, except that pre coated 3M FE 325 series cold weather adhesive shall be substituted by the manufacturer of the sheeting "or equal".

A.4.2 APPROVAL OF SAMPLES AND PROOFS: The Contractor shall submit samples of the following for approval by the Agency prior to start of productions:

A.4.2.a. A sample of the actual stickers showing the various color combinations of the symbols and background which the bidder proposes to furnish under these specifications. The actual printing need not be shown on these sample stickers.

A.4.2.b. A printer's proof showing the printed sticker installation instructions. The sample shall be of the actual size as required in these specifications.

A.4.2.c. A sample 6" by 6" sheet of each of the various colors retro reflective unprinted sheeting as specified by the Agency.

A.4.3 MATERIAL: Validating stickers shall be made of retro reflective sheeting.

A.4.4 REFLECTIVE SHEETING: The material shall be 3M "Scotchlite" Wide Angle pressure-sensitive Flat-Top Reflective Sheeting #5350, American Decal "Adcolite 6000" "or equal" product.

A.4.4.a. The retro reflective sheeting shall consist of lens elements enclosed within a transparent resin and shall have a pre-coated pressure-sensitive adhesive backing protected by a removable liner. It shall display an integral directional counterfeit proof mark that says "Official Use Only" which cannot be reproduced in other finished reflective sheeting's and which can be readily verified for authenticity without destructive testing. The retro reflective sheeting shall provide a weather resistant, essentially smooth, flat outer surface when finished with material in the manner recommended by the retro reflective sheeting manufacturer.

A.4.4.b. The diffused daytime and reflected color of the sheeting surface shall conform to a standard color sample which will be accepted by the State prior to the start of production.

A.4.4.c. The sheeting shall have a similar diffuse (daytime) and reflected (nighttime) color. The sheeting shall be provided with security marks integral in the sheeting which shall make unauthorized sticker reproduction extremely difficult. To facilitate ease of discernability, these security marks shall be spaced no further than one and one-half inches (center to center) from each other, shall have an area of at least 0.2 square inches, shall be reverse printed, and shall contain at least 60% printed area. The security marks on sheeting samples, approximately sticker size 1- 1/2" x 1-1/2" (38mm x 38mm), MUST MEET THE

FOLLOWING:

• Be readily discernible when viewed under diffuse daylight conditions at a distance of 6 feet.

• When the sample is held at 2 feet (0.6 m) from the eyes and viewed by the retro reflected light of a standard "D" cell flashlight held between the eyes at nose level:

o Shall not be readily discernible by retro reflective light entering perpendicular to the sheeting.

o Shall be discernible when viewed by retro reflected light entering the sheeting at approximately 45 degrees or more from the perpendicular.

• Shall not be reproducible in other finished retro reflective sheeting's without destruction of their reflective systems.

• Shall not be removable by chemical or physical means from the face surface of the retro reflective sheeting or finished validation stickers, applied or unapplied, without irreparable damage of their reflective systems.

A.4.4.d. The sheeting surface shall be readily cut/die cut without cracking or flaking and shall be compatible with transparent or opaque inks and protective finishing clear coating as designed and supplied by the reflective sheeting manufacturer for sticker fabrication.

A.4.4.e. The sheeting/sticker finished and cured in accordance with the recommendations of the reflective sheeting manufacturer shall be easily cleansed of normal direct accumulation by washing with water and mild detergent. The surface shall be sufficiently solvent resistant to permit cleaning with solvents such as gasoline, VM & P Naphtha, mineral spirits, turpentine, or other solvents commonly used on vehicle finishes.

Rinsed and dried, the surface shall show no appreciable change following cleaning when compared to a new clean sheeting/sticker surface.

A.4.5 REFLECTIVE CHARACTERISTICS: The unprinted retro reflective sheeting shall have the following minimum brightness values at 0.2 degrees and angles expressed as average candlepower per foot-candle per square foot of material (candles as per lux per square meter).

A.4.5.a. Measurements shall be conducted in accordance with the reflective intensity testing procedures for reflective sheeting specified in ASTME-810 (standard test method for coefficient on retro reflective sheeting).

A.4.5.b. Sheeting and tape, Reflective: Non-Exposed Lens, Adhesive Backing.

A.4.5.c. The brightness of the sheeting, totally wet by rain, shall not be less than 90 percent of the above values. Wet performance measurements shall be conducted at 0.2 observation and -4 entrance in accordance with the Rainfall Test Method specified in Federal Specification LS-300B, Sheeting and Tape, Reflective:

• Non-Exposed Lens, Adhesive Backing,

• The successful sheeting bidder shall furnish all inks, clear coating, for this specification.

SILVER-WHITE YELLOW

Observation Angle 0.2 degrees – 0.5 degrees 0.2 degrees – 0.5 degrees

Entrance Angle -4 degrees 50.0 30.0 30.01 2.0 40 degrees 10.0 8.0 7.0 4.0

A.4.6 ADHESIVE REQUIREMENTS: The adhesive on all stickers shall be of a pressure sensitive type so that the stickers can be applied while the license plates are attached to the vehicles without the necessity of additional adhesive coats, water, solvents, or heat techniques.

A.4.6.a. All bidders shall state in writing the number of hours it takes for the stickers to "set" or permanently adhere to the license plate so that the sticker cannot be removed intact, reapplied, and used again.

A.4.6.b. It shall permit application to prescribed clean, dry license plate surfaces down to -10 degrees F (-23 degrees C). It shall be resistant to weather and remain adhered at all temperatures for the life of the plate under normal conditions of use.

A.4.6.c. The pre-coated pressure-sensitive adhesive shall form a durable vandal resistant bond to clean, dry, properly painted, or reflective sheeting license plate surfaces for four years.

A.4.7 BACKING SHEET: The pre-coated pressure-sensitive adhesive shall be protected by a backing sheet, scored vertically by a scalloped line near the center of each sticker, which may be of paper and shall be capable of being removed intact merely by stripping, without the use of water or solvents, at the time of use of the sticker.

A.4.7.a. All pairs of stickers shall be made together or in tandem with a scored line between the two stickers. The scored line shall be of such depth that the stickers can be easily torn apart without leaving a ragged edge, but strong enough to hold the stickers together during shipping and distribution.

A.4.8 INSTRUCTIONS FOR INSTALLATION OF STICKERS ("INSTRUCTIONS"): The Instructions for the removal of the backing sheet and the application of the sticker shall be printed in black ink on the back of the sticker. The wording of the Instructions shall be as follows for each sticker type:

A.4.8.a. DMV STICKERS:

Passenger Stickers and Light Equipment Year Stickers

INSTRUCTIONS

1. Clean and dry plate surface.

2. Remove new sticker from backing by bending and peeling at score line.

3. Apply sticker over expired year sticker – lower right corner of plate.

4. Rub until bubbles and wrinkles are removed.

Heavy Double Stickers

INSTRUCTIONS

1. Clean and dry plate surface.

2. Remove new sticker from backing by bending and peeling at score line.

3. Apply sticker over expired year sticker – lower center of plate.

4. Rub until bubbles and wrinkles are removed.

Month Stickers

INSTRUCTIONS

1. Clean and dry plate surface.

2. Remove new sticker from backing by bending and peeling at score line.

3. Apply sticker in month space provided – lower left corner of plate.

Special Interest Stickers

1. Clean and dry plate surface.

2. Remove new sticker from backing by bending and peeling at score line.

3. Apply sticker over expired year sticker – lower right corner of plate.

A.4.8.b. CCD STICKERS:

IFTA Identification Decal

DECALS

1. Apply to clean, smooth, wax-free surface at moderate temperature.

2. Peel decal from paper backing by bending backward at center and lifting edge.

3. Position decal on surface and rub firmly.

PLACEMENT OF DECAL

Each Licensee will be issued two identification decals for each qualified vehicle in its fleet. An identification decal MUST be placed on the lower, rear exterior portion of the cab’s passenger side, or in the case of buses, it may be located in the same position on the driver’s side. The second decal shall be placed on the opposite side of the vehicle.

Failure to display the identification decals in the required location may subject the vehicle operator to the purchase of a trip permit and a citation.

DECALS TO BE PLACED ON THE VEHICLES TRAVELING INTO IFTA MEMBER

JURISDICTIONS

Large Pair Apportioned Sticker

1. Clean and dry plate surface.

2. Remove new sticker from backing by bending and peeling at score line.

3. Apply sticker over expired year sticker.

4. Rub until bubbles and wrinkles are removed

Large Pair Commercial Sticker

INSTRUCTIONS

1. Clean and dry plate surface.

2. Remove new sticker from backing by bending and peeling at score line.

3. Apply sticker over expired year sticker.

4. Rub until bubbles and wrinkles are removed

Large Single Apportioned Sticker

1. Clean and dry plate surface.

2. Remove new sticker from backing by bending and peeling at score line.

3. Apply sticker over expired year sticker.

4. Rub until bubbles and wrinkles are removed

Large Single Commercial Sticker

INSTRUCTIONS

1. Clean and dry plate surface.

2. Remove new sticker from backing by bending and peeling at score line.

3. Apply sticker over expired year sticker.

4. Rub until bubbles and wrinkles are removed

Small Pair Apportioned Sticker

INSTRUCTIONS

1. Clean and dry plate surface.

2. Remove new sticker from backing by bending and peeling at score line.

3. Apply sticker over expired year sticker.

4. Rub until bubbles and wrinkles are removed

A.4.9 FLUID RESISTANCE: Stickers applied in accordance with "INSTRUCTIONS" shall not blister, lift, or delaminate when subject to gasoline, kerosene, diesel oils, or other solvents normally encountered in service.

A.4.10 WATER RESISTANCE: Stickers applied in accordance with "INSTRUCTIONS" shall not blister, lift, or delaminate when subjected to water, steam or cleaning detergents normally encountered in cleaning and washing service.

A.4.11 WEATHER RESISTANCE: Stickers applied in accordance with "INSTRUCTIONS" shall not fade, disintegrate, or come off from extended exposure within a period of four years.

A.4.12 COLORS: The color combinations of all stickers included in this Price Agreement shall conform to the colors of current issues of stickers.

A.4.12.a. Stickers are to be furnished in two (2) colors; a background color and a contrasting color for the symbols, (one color will be the sheeting color.) The State will furnish the successful bidder with a list of the color combinations of all stickers.

A.4.13 NUMBERING: To avoid any possibility of alteration or change, the symbols and numerals on all stickers shall be either direct or reverse printed on all stickers, according to the color combinations required.

A.4.14 SIZE OF NUMERALS AND LETTERS: The style, size, arrangement and placement of all numerals and letters printed on all Validation Stickers shall conform to the current issue stickers.

An actual current issue validation sticker will be furnished by the State, if necessary, before each group of stickers are to be manufactured to ensure continuity.

A.4.15 SIZE OF STICKERS:

Bid Item # Sticker Type Size DMV Stickers

2 Passenger Stickers Single: 1" x 1-1/2"; Pairs: 2" x 1-1/2" 3 Light Equipment, single sticker Single: 1" x 1-1/2" 4 Month, single sticker Single: 1" x 1-1/2" 5 Heavy Equipment Stickers Single: 1" x 4-3/4"; Pairs: 2" x 4-3/4" 6 Special Interest Stickers Single: 1" x 1-1/2"; Pairs: 2" x 1-1/2

CCD Stickers 7 IFTA Validation Sticker Overall size 6” X 3”, Application size 3” x 3” 8 Large Pair Apportioned 3-3/4” X 1-3/8” Individual Sticker Size 9 Large Pair Commercial 3-3/4” X 1-3/8” Individual Sticker Size

10 Large Single Apportioned 3-3/4” X 1-3/8” Individual Sticker Size 11 Large Single Commercial 3-3/4” X 1-3/8” Individual Sticker Size 12 Small Pair Apportioned 1-1/2” X 1” Per Sticker

A.4.16 PACKING:

A.4.16.a. All Sample stickers are to be inserted in transparent bags and rubber banded together.

A.4.16.b. All Heavy Equipment double stickers are to be inserted in polyethylene envelopes. Each Double Heavy Equipment box shall contain 400 pair of stickers ; 10 boxes (4,000 pairs) of stickers per corrugated cardboard carton. The only carton that may contain less than 4,000 pairs stickers is the carton containing the highest numbers. All stickers shall be packed in their individual container to facilitate visual inspection of the accounting numbers without necessitating their removal. In order to maintain the packed stickers in an upright position, and to prevent sliding in any way, the container shall be made to fit the transparent bags and the insert cards with not more than 1/4-inch tolerance. For the purpose of more secure packing, it is acceptable to alternate the placement of a minimum 50 stickers from right side up to upside down. All stickers shall face the front of the box starting with those right side up. A cardboard insert must separate any stickers changing from right side up to upside down. The cartons are to be numbered in numerical sequence starting with No. 1 on the carton containing the first 4,000 stickers in a series and No. 2 on the carton containing the next 4,000 stickers, etc. The class of stickers and the accounting numbers shall be legibly written with a black marking pen on the front end of each carton, so that the numbers will be visible when the cartons are stacked.

A.4.16.c. All Passenger, Light Equipment, Special Interest stickers and Month stickers are to be inserted into 1-1/2 mil. polyethylene continuous roll bags, in rolls of 500 and packed in a white sturdy dispensing box, with a cardboard core for easy dispensing. To maintain the packed stickers in a roll, the container shall be made to fit the roll with a 1/4-inch tolerance. Stickers are to be shipped to the State of Oregon 500 per box; 12 boxes (6,000) of stickers per corrugated cardboard carton. The only carton that may contain less than 6,000 stickers is the carton containing the highest numbers. The cartons are to be numbered in numerical sequence starting with No. 1 on the carton containing the first

6,000 stickers in the series and No. 2 on the carton containing the next 6,000 stickers, etc.

The class of stickers and the accounting numbers (both the beginning and ending numbers) shall be legibly labeled with a black marking pen on the front end of each carton, so that the numbers will be visible when the cartons are stacked.

A.4.16.d. All IFTA Stickers are to be precut and shrink wrapped in packages of 50 pairs (10 packs per box). Stickers are to be shipped to the State of Oregon 500 pairs per box.

Not more than ten boxes per carton. Each box labeled showing quantity and numbering sequence enclosed, so that the numbers will be visible when the cartons are stacked.

A.4.16.e. All Apportioned Stickers and Commercial Stickers are to be precut and shrink wrapped in packages of 100 (10 packs per box). Not more than ten boxes per carton. Each box labeled showing quantity and numbering sequence enclosed, so that the numbers will be visible when the cartons are stacked.

A.4.16.f. The bidder or Contractor shall insert in each box an inspection slip containing the name or number of the inspector certifying that:

(1) All stickers are in absolute numerical sequence;

(2) There are no missing stickers;

(3) There are no stickers upside down except as specified in section A.4.16.b;

(4) There are no empty glassine bags or envelopes;

(5) There are no additional stickers contained in the box;

(6) There is no duplication of numbers in the box; and

(7) No envelope or bag contains more than one unique control number.

A.4.16.g. Each box shall be fastened with filament tape with a minimum bursting strength of 275 pounds per square inch and shrink wrapped on a pallet not taller than 58”.

The accounting number (both the beginning number and the ending number), the year of expiration and the class of stickers shall be legibly labeled with a black marking pen on the front end of each cardboard box.

INSTRUCTIONS