35555_Mar_23_26_solicitation_doc.pdf

This Request for Proposal is issued by Connecticut State Colleges & Universities (CSCU) for a comprehensive, cloud-based Policy Management Solution to serve its multi-campus higher education environment across four state universities, one online college, and twelve community college campuses serving approximately 75,000 students. The solicitation, designated as RFP 26-1368112 and numbered 35555, seeks a Software-as-a-Service (SaaS) platform providing centralized management of institutional policies, procedures, standards, and guidelines. The proposal period opens March 17, 2026, at 3:00 PM EDT, with a submission deadline of April 30, 2026, at 1:00 PM EDT. The vendor question and answer period runs from March 17, 2026, at 3:15 PM EDT through April 6, 2026, at 1:00 PM EDT. Proposals will be publicly opened via Webex on April 30, 2026. The contract will be effective June 1, 2026, through May 31, 2031, with potential extensions for five additional one-year periods by written amendment. All vendors are eligible to respond with no designated set-aside restrictions.

The solution must be delivered as Free On Board Destination with payment terms of Net 45. No estimated total contract value is specified in the solicitation materials. Pricing submissions must include all hosting, licensing, implementation, and support costs with quotes valid for a minimum of three years, with optional renewal increases specified separately and clearly distinguishing one-time implementation fees from recurring annual fees. The contractor must maintain 99.9% monthly uptime availability, provide 24/7/365 technical support, perform daily backups with 24-hour restoration capability, and host all institutional data within the United States. Insurance requirements include $2,000,000 Combined Single Limit liability coverage, $5,000,000 Technology Errors & Omissions/Professional Liability Insurance, and $5,000,000 Cyber Liability Insurance, along with annual SOC 1 (Type 2) and SOC 2 (Type 2) security reports. Interested vendors should contact Amy Horn, Associate for Procurement, Contracting and Compliance, at 860-723-0169 or amy.horn@ct.edu.