35280_Intent to Award_A1~1.docx

Department of Transportation Procurement Office 355 Capitol St. NE, MS 51 Salem, OR 97301 Phone: (503) 986-2710 Fax: (503) 986-5790

OREGON DEPARTMENT OF TRANSPORTATION

Notice of Intent to Award DATE: March 10, 2023

TO: Proposers to bid solicitation S-73000-00004324 (PCMS RFP 35280)

SUBJECT: Intent to Award “Public Engagement and Facilitation Services” There are six top ranked firm selected for negotiations of a Price Agreement (“WOC”) to provide software and Personal Services as specified in the above referenced RFP. The scores and rankings of all Proposers are shown in the score matrix accompanying this notice. The award submittal requirements stated in the RFP are summarized on Attachment 1 of this notice.

The following Proposers have been selected for negotiations of a price agreement to provide Services as specified in the above referenced RFP:

Other Proposers not selected:

As stated in the RFP, projects will be assigned via the WOC assignment options described in Exhibit F of the price agreement. Please reference the above price agreement number in all correspondence related to this price agreement. Stephanie Lemhouse (stephanie.k.lemhouse@odot.oregon.gov) will be the Price Agreement Administrator for this price agreement. The Price Agreement Administrator will be the primary contact regarding billing rates, amendment requests and approval of changes/additions to subcontractors under the price agreement. Any WOC assignments your firm receives will be assigned an ODOT Project Manager (PM) as the primary contact for the WOC project.

Negotiations are anticipated to be completed within 45 days If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.

If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the solicitation and governing Oregon Administrative Rules (OARs).

Note that no work is authorized until the Price Agreement is executed and Consultant has received a written NTP from the ODOT PM.

Because this notice is being emailed, the date of this notice will start the protest period for competing proposers to submit a written selection protest (REF Section 1.3.2 of the RFP). Any proposer who claims to have been adversely affected or aggrieved by the selection of a higher ranked proposer must deliver a written selection protest to my attention and received at the email address below no later than 6:00 p.m. on March 21, 2023. ODOT shall not consider a selection protest submitted after the deadline established herein. To be adversely affected or aggrieved, a protestor must demonstrate that the protester was ranked higher than other selected proposers and that higher ranked proposers are ineligible for selection.

ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.

Sincerely, Stephanie Lemhouse, CPPO, CPPB, OPBC

Attachment 1 – Award Submittal Requirements Please email to me, the Contract Coordinator, the following items if marked as “REQUIRED” in the RFP (see detailed requirements and due date for each item in Section 3.0 of the RFP).

· Billing Rate Information

· Cost Disclosure Questionnaire

· Certificates of Insurance

· COI Disclosure

· List of Subconsultants

· Responsibility Inquiry form

· Business Registry Number

· W-9 Form

Direct Deposit via Automated Clearing House (ACH). For Consultants that receive ongoing monthly payments from Agency on one or more contracts or work orders, Agency prefers making Consultant payments via ACH direct deposit. While not required, if Consultant has not previously authorized ACH direct deposit and would prefer ACH to expedite transfer of payments after invoices are approved, Consultant must complete a Vendor ACH Authorization form and submit to Agency per the instructions on the form. To expedite Consultant’s payments to its subcontractors, if applicable, Consultant should make reasonable efforts to offer ACH direct deposit payments.

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