339845_MALU_EOA_SOW.docx

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MALU ETHNOGRAPHIC OVERVIEW MLK, JR. NHP Federal contract opportunity
Solicitation number
140P5126Q0051
Issued by
Department of the Interior National Park Service Southeast Region

About this file

This is a Statement of Work (SOW) for an Ethnographic Overview and Assessment (EOA) of the Martin Luther King, Jr. National Historical Park (MALU) to be conducted by a contractor for the National Park Service under a firm-fixed-price contract with a 24-month performance period.

The contractor shall produce a comprehensive EOA documenting ethnographic information regarding people with traditional and historic ties to MALU's 39.17 acres, which includes the Birth Home at 501 Auburn Avenue, Historic Ebenezer Baptist Church, The King Center, the Birth Home Block residential community, and Historic Fire Station No. 6. The primary research emphasis focuses on collection and analysis of pre-existing data and literature documenting associations and traditional uses of park resources by associated groups including gateway communities, neighbors, former residents, and 14 specified federally recognized Native American Tribes. Secondary research shall employ ethnographic methods such as transect walks, demographic mapping, focus groups, and interviews. The research must be overseen by a Principal Investigator (PI) holding a Ph.D. in applied cultural anthropology with significant professional standing and direct involvement in research and writing. Deliverables include an initial kick-off meeting, detailed work plan, progress reports, outline with bibliography, 50% draft (title page through ethnohistorical context), 85% draft (all required sections), 95% final draft, presentation of findings, and final report with complete project archive submitted on secure thumb drive or via ftp. The final report shall contain executive summary, methodology, ethnohistorical context, discussion of evidence, conclusions and recommendations, bibliography formatted per Chicago Manual of Style (17th edition) and American Anthropological Association guidelines, and appendices including resource tables, interviewee lists, and research design. The 20-month project schedule from Notice to Proceed excludes four months of float time managed by the Contracting Officer's Representative. All deliverables must meet Section 508 accessibility compliance, use 300 dpi minimum resolution graphics, conform to NPS Ethnography In-Design Template formatting standards, and be submitted via FedEx or UPS. The PI may not subcontract without prior NPS approval, must maintain confidentiality of sensitive data, provide original signed consent forms and interview transcripts, and retain field notes with future NPS access available at no additional cost. Use of artificial intelligence tools requires advance written disclosure and permission from all parties and is prohibited on sensitive or confidential data.

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SCOPE OF WORK

Ethnographic Overview and Assessment of Martin Luther King, Jr. National Historical Park

SCOPE

In accordance with the terms and conditions of the Contract, the Contractor shall perform the work of this purchase order for the National Park Service (NPS) as described below.

CONFIDENTIALITY

The information developed under this purchase order is the property of the U.S. government and shall be kept in strict confidence.

PERFORMANCE PERIOD

The work shall begin following the issuance of the purchase order, proceed in accordance with the schedule for submittals, and be completed no later than 24 months after award.

POINTS OF CONTACT

· Contracting Officer: Celinda Hicks

· Contracting Officer’s Representative (COR): TBD

· Park Point of Contact: TBD

INTRODUCTION

The Martin Luther King, Jr. National Historical Park (MALU) was originally established on October 10th, 1980 to protect and interpret for the benefit, inspiration, and education of present and future generations, the places where Martin Luther King, Jr. was born, where he lived, worked, worshipped, and is buried. The park consists of 39.17 acres, 14.07 of which are federally owned. The park manages 38 historic structures, most of which were built between 1890 and 1910. Portions of the park are included in the national historic landmark district.

Resources of the park include:

· The Martin Luther King, Jr. Birth Home at 501 Auburn Avenue – The home where Martin Luther King, Jr. was born on January 15, 1929, to Reverend Martin Luther King, Sr. and Mrs. Alberta Christine Williams King. Dr. King lived here until age 12 with his sister Willie Christine and his brother Alfred Daniel (“A.D.”). The NPS does not own the Birth Home, but it manages, maintains, and interprets the property with a lease agreement with The King Center.

· Historic Ebenezer Baptist Church – Dr. King’s spiritual home and the church where he preached his first sermon at the age of 17 and co-pastored with his father from 1960 to 1968. The NPS does not own the historic church, but it manages, maintains, and interprets the property with a lease agreement with Ebenezer Baptist Church.

· The Martin Luther King, Jr. Center for Nonviolent Social Change (The King Center) – This organization is currently managed by the children of Dr. King and Mrs. Coretta Scott King to promote the life and legacy of Martin Luther King, Jr. It is also the final resting place for Dr. King and Mrs. Coretta Scott King.

· The Martin Luther King, Jr. Birth Home Block – This includes portions of the historically African American Sweet Auburn residential community, which was, by law, a racially segregated community during Dr. King’s childhood. The park owns the majority of these residences.

· Historic Fire Station No. 6 – One of the first integrated fire stations in Atlanta. The NPS does not own the fire station, but it manages, maintains, and interprets the property with a lease agreement with the City of Atlanta.

This scope of services directs the contractor to complete an Ethnographic Overview and Assessment of all properties within the purview of MALU that meets the NPS standards outlined below.

ETHNOGRAPHIC OVERVIEW & ASSESSMENT

The Ethnographic Overview and Assessment (EOA) is the initial comprehensive baseline study of park user groups and culturally significant resources within NPS boundaries designed to inform resource management. The primary research emphasis of the EOA is on the collection, evaluation, and analysis of pre-existing data and literature that document the associations with, and traditional uses of, resources in the park by park-associated groups. Associated groups can include gateway communities, neighbors, former residents, and Native American Tribes. A secondary research emphasis is placed on the collection of information through ethnographic methods such as but not limited to transect walks, context demographic mapping, photo mapping analysis, focus groups, and interviewing. All NPS study guidelines and perimeters outlined in NPS-28, Chapter 10 must be followed.

The EOA identifies ethnographic resources which are defined as objects and places, including sites, structures, landscapes, and natural resources, with traditional cultural meaning and value to associated peoples. This information is used to inform park management, and to assist park managers in consultation with the appropriate groups when particular resources are the subject of management considerations and decision-making. The EOA uses anthropological methods to identify and describe the groups with historical and cultural ties with, or special knowledge of, park resources. Through this type of research, park staff will learn which people(s) have traditional cultural practices, values, histories, and identities associated with park resources, and acquire a comprehensive understanding of the meanings and importance of park resources to various groups of people. The final product will be a practical and accessible report for park managers that synthesizes ethnographic, ethnohistorical, and archaeological information with collaboratively derived traditional knowledge.

PURPOSE

To manage cultural and natural resources in an effective and efficient manner, the NPS requires the documentation and analysis of ethnographic information regarding people with traditional and/or historic ties to specific park areas. Among other applications, ethnographic projects identify culturally sensitive areas and/or issues to implement culturally appropriate management strategies. Ethnographic information helps park managers evaluate requests for access to resources, to identify ethnographic resources that require special treatment, and to assess potential impacts on these resources in the face of proposed park actions. The collection of ethnographic data also helps to identify places within or near parks that may meet eligibility requirements to be listed with the National Register of Historic Places. This project will fulfill baseline document requirements for MALU, identify groups that the park doesn’t already work with especially considering new property acquisitions, identify areas of future research, and expand the scope of interest to Atlanta based communities.

GOALS

· Describe the ethnohistorical context of the park.

· Document contemporary perceptions of the park and identify traditionally associated peoples.

· Identify ethnographic resources.

· Synthesize findings to inform park management and make recommendations.

OBJECTIVES

Describe the Ethnohistorical Context The contractor will briefly describe the broad history of community formation, growth, and change in the Atlanta communities and neighborhoods within the park’s purview. The influx of populations and groups at different time periods for different reasons will be summarized in terms of settlement locations, differentiation (by industry, ethnicity, or other relevant factors), and highlighting continuities with contemporary populations and communities. Historical connections between local communities, and important historical events will be documented as appropriate. While the research for this study will focus on contemporary park connections that have continuity with earlier patterns of association, it is necessary to ground such discussions in the context of the historical, social and demographic patterns out of which they emerged. This information will help frame the description and analysis of continuity in patterns of traditional use and association, as distinct from other park users (or park visitors).

Document Contemporary Perceptions of the Park and Identify Traditionally Associated Peoples Based on the ethnohistorical context, ethnographic fieldwork, and engagement with park users, neighbors, former residents, and Native American Tribes, the contractor will document contemporary associations to and perceptions of the park and park resources and identify those groups that meet the standards of traditionally associated peoples defined in NPS-28, Chapter 10 and NPS Management Policies 2006. A primary research focus shall be on the people engaged in Atlanta-based Civil Rights efforts beyond Martin Luther King, Jr or other well documented figures to include the broader Atlanta community. A secondary research focus shall explore the ethnohistorical and contemporary associations and perceptions of Native America Tribes. The following federally recognized Tribes shall be invited to participate in this project:

· Alabama-Coushatta Tribe of Texas

· Alabama-Quassarte Tribal Town

· Cherokee Nation

· Coushatta Tribe of Louisiana

· Eastern Band of Cherokee Indians

· Eastern Shawnee Tribe of Oklahoma

· Kialegee Tribal Town

· Poarch Band of Creek Indians

· Seminole Tribe of Florida

· Shawnee Tribe

· The Muscogee (Creek) Nation

· The Seminole Nation of Oklahoma

· Thlopthlocco Tribal Town

· United Keetoowah Band of Cherokee Indians of Oklahoma

Identify Ethnographic Resources Document resource specific information and identify ethnographic resources that meet the standards outlined in NPS-28, Chapter 10 and NPS Management Policies 2006. Identify and describe the sites and resources that are being used by park-associated groups, including who is using them, their location, frequency and nature of use. Complete an index of ethnographic resources (spreadsheet with necessary data points will be provided by the COR) so that ethnographic resource data can be recorded in the NPS Cultural Resources Inventory System (CRIS). Document the values and significance that associated groups place on the park’s sites and resources. Describe the nature and significance of the continuity and longevity of association with the park of these park-associated communities. Identify places or landscapes within or surrounding the park that may be eligible for listing on the National Register of Historic Places.

Synthesize Findings to Inform Park Management and Make Recommendations Synthesize and summarize findings to provide practical and relevant guidance to the park staff. Describe the effects of park management decisions on traditionally associated peoples, inform the stewardship of ethnographic resources, advise on relationship building, and recommend actions, treatments, protocols, interpretive programs, and areas of future research. This will include a transfer of knowledge presentation of research findings and recommendations.

PROJECT DELIVERABLES

Initial Project (Kick-off) Meeting – The meeting will take place at the park and serve as the official start of the project. The COR will introduce NPS staff, the study objectives, and resources available to the research team, as well as any park requirements for fieldwork. The Principal Investigator (PI) will introduce the research team, discuss a conceptual outline of the final report, engagement strategies, the work plan, and schedule.

Work Plan – The PI will prepare a work plan that includes the following information:

· a list of project personnel with the appropriate mix of relevant research expertise

· a description of methodologies that will be employed

· a detailed schedule of research tasks

· a Tribal and community engagement plan and how experts will be identified to participate in the project

· a description of how transcriptions of recorded interviews will be completed

· if applicable, a description of any anticipated use of artificial intelligence (AI) tools. See Research & Document Standards for stipulations regarding the limited use of AI.

An electronic copy of the work plan shall be submitted to the COR. The NPS will have 30 days to review and provide comments on the work plan.

Progress Report Meetings – The COR and PI may meet regularly to discuss progress.

Outline and Bibliography – The PI shall submit a detailed outline of the organization and contents of the report to the COR prior to initiation of substantial writing efforts. Sufficient detail must be presented to enable reviewers to understand the intent of each section of the report and its relation to other portions of the study. All topics in the Scope of Work must be addressed in this outline. The bibliography shall conform to the guidelines established in the American Anthropological Association Style Guide and include all planned resources. A digital copy of the outline and bibliography shall be submitted to the COR. The NPS will have 30 days to review and provide comments.

50% Complete Draft Report – The PI shall submit a 50% complete, copy-edited draft report in Microsoft Word format with line numbers to the COR. The draft shall include the title page, table of contents, introduction, methodology, and ethnohistorical context sections written in their entirety with all graphics and footnotes included. The NPS will have 60 days to review this draft. Reviewers will include NPS staff. Upon receipt of comments, the PI will have 30 days to respond to comments on the comment matrix and make revisions.

85% Complete Draft Report – The PI shall submit an 85% complete, copy-edited draft report in Microsoft Word format with line numbers to the COR. This draft shall include all required sections including the title page, executive summary, table of contents, introduction, methodology, ethnohistorical context, discussion of evidence from archival research and ethnographic fieldwork, conclusion and recommendations, bibliography, and appendices. All sections shall be written in their entirety with graphics and footnotes included. The NPS will have 60 days to review this draft. Reviewers may include NPS staff, federally recognized Tribes, project participants, and other external reviewers. The PI will have 30 days to respond to comments on the comment matrix and make revisions.

95% Complete Final Draft – The PI shall submit a 95% complete, copy-edited and formatted final draft with all prior comments addressed. The final layout shall conform to the Document Standards. This round of review will confirm that all comments have been addressed, and the proper formatting is implemented.

Presentation of Findings – The PI will prepare a presentation of research findings for the Park Superintendent, NPS staff, and project participants after acceptance of the 95% complete draft report, but no later than 30 days prior to the anticipated project close-out. The presentation should summarize the research findings, known ethnographic resources, highlight any discoveries and/or issues and provide recommendations for future research or management action. The PI will coordinate the format and location of the presentation with the COR.

Final Report & Project Archive – The PI shall submit the final, formatted and 508 compliant report with no line numbers accompanied by the complete project archive. The project archive shall be submitted on a secure thumb drive, via ftp, or other NPS approved file transfer method and should include the following:

· original signed consent forms

· interview transcripts

· images, photographs, maps, and illustrations

· audio and video files

· ethnographic resource spreadsheet

· any additional research files (field notes should not be included)

· an annotated list of the project archive contents

SCHEDULE

Schedule management is critical to the success of the project. Reporting and communication regarding project schedule is a contract requirement, both at the project Kick-off and key intervals thereafter. The Period of Performance for the contract has been set at 24 months. A draft schedule shall be provided by the contractor to NPS at the Kick-Off meeting. The schedule will be finalized by the contractor based on comments provided by NPS and submitted as part of the Work Plan. Updated schedules shall be provided with each project deliverable, revised deliverables, and for instances when the contractor proposes use of float time.

The schedule will propose a 20-month project from Notice to Proceed to delivery of the Final EOA, not including printing and resolution of final invoices. The remaining four months shall be held as float time, to be managed by the COR in the best interests of the project. For all schedules, Thanksgiving week, Christmas week and New Year’s week shall be considered inactive.

Float time is a resource for all participants in the project, including the contractor (and subcontractors), the park unit and the COR. Schedule disruptions are common to all participants and therefore each project participant shall be allocated a proportional share of the project float time based on need. Contractor requests for use of float time will be addressed to the COR in writing, with approval or rejection provided in writing.

Product
Time Allowed
Start Date
To be determined upon award of contract
Kick-off Meeting
To be determined upon award of contract
Work Plan
To be determined upon award of contract
Report Outline and Bibliography
To be determined upon award of contract
50% Complete Draft
To be determined upon award of contract
NPS Review of 50% Draft
Due 60 days from receipt of draft
Comment resolution conference call
Due two weeks from issuance of NPS Review comments, to be scheduled by COR
Contractor delivery of written comment resolution matrix
Due 30 days from NPS return of comments
85% Complete Draft
To be determined upon award of contract
NPS & External Review of 85% Draft
Due 60 days from receipt of draft
Comment resolution conference call
Due within two weeks of issuance of NPS Review comments, to be scheduled by COR
Contractor delivery of written comment resolution matrix
Due 30 days from NPS return of comments
95% Complete Draft
To be determined upon award of contract
NPS Review of 95% Draft
Due 30 days from receipt of draft
Presentation of Findings
To be determined upon award of contract
Final Report & Project Archive
To be determined upon award of contract

RESEARCH & DOCUMENT STANDARDS

The research will be overseen by a PI who is an applied cultural anthropologist with a Ph.D. or comparable research experience and a record of applied experience and high professional standing in the anthropological community. The PI must have significant involvement in the research and writing of the report. If the report is written by someone other than the PI, the cover and title page shall bear the inscription, “Prepared Under the Supervision of (Name), Principal Investigator.” All researchers shall perform independent scholarly research and analysis that aligns with NPS standards and the American Anthropological Association professional standards to produce all deliverables under this contract. All products must represent the researcher’s own original work and professional judgment.

Any use of artificial intelligence (AI) tools (including text generation, summarization, or translation/transcription software) require advanced written disclosure to the NPS and project participants and the written permission of all parties. The use of AI is prohibited on any sensitive or confidential data. If permission is granted to use AI, the PI must:

· identify where such tools were used,

· describe the purpose of their use, and

· certify that the output has been independently reviewed, verified, and edited to meet scholarly and contractual standards.

AI tools shall not be used to generate substantive analysis, interpretation, or conclusions presented as the PI’s own scholarship. AI may only be used for clerical purposes (e.g., formatting, grammar checking) unless explicitly authorized in writing. The PI shall provide, upon request, supporting materials (e.g., notes, citations, annotated bibliographies, drafts) that demonstrate the research process and human authorship of substantive content. Deliverables that fail to meet these requirements may be rejected as non-conforming, with remedies applied under this agreement including revision or termination.

The PI will employ a combination of literature and archival review, use of secondary data, and ethnographic methods that engage Tribes and other potentially associated groups. The researcher shall make on-site visits to government, university, historical society, museum, and other public archives as needed. Relevant documents may also exist in government and university collections outside the geographic scope identified herein. This literature search shall be documented in an extensive bibliography that should satisfy the bibliographic needs of future ethnographic research on historical and ongoing cultural associations with, and traditional uses of, the park areas.

In anticipation of inadequacies and gaps in the historical record, the NPS recognizes there will be a need to conduct interviews and focus groups with knowledgeable people to collect additional information about traditional associations, use and occupation in the study area. The researcher shall record narratives about the cultural associations with, and traditional uses of geographical areas and the natural, cultural and historical resources located in those places. Photographs may be used as prompts in interviews and focus groups. The exact number of interviews is to be determined through communication between the PI and the COR.

Research Documentation and Confidentiality The PI shall maintain and provide to the NPS upon the completion of this contract, a project archive composed of research notes, annotated maps, correspondence, interview transcripts, permission forms, search results, video/audio files, photographs, and all written records and documents that are produced in the performance of this work. Original field notes will be retained by the PI. Unless otherwise mutually agreed upon, the PI will retain possession of this archive and in future shall make it available upon request to the NPS at no charge. All digital files in the project archive and an annotated list of the project archive will be submitted in digital format with the final deliverables.

The PI shall submit the original release forms signed by the interviewer and interviewee for each recorded interview. Digital (searchable) copies of transcripts shall be provided to the NPS. Copies of interview audio files for which appropriate permissions have been granted by the interviewee will be provided, appropriately labeled. Selected portions of sensitive or especially important data that need to be kept confidential may be provided as a separate file with the names of individuals deleted or the code name substituted, and excerpts deleted from interview transcripts (or other agreed upon protocol). It is the responsibility of the PI to maintain confidentiality and communicate confidentiality standards, provisions, and/or concerns to the NPS to develop an agreed upon approach to protecting sensitive data.

Interview Procedures and Release Forms

· Interviews will be carried out using a research protocol (a list of topics to be explored with each interviewee).

· The use of formal surveys and questionnaires is not permitted.

· Recorded interviews will be transcribed for future use.

· Recorded interviews will require the use of an NPS Release/Consent Form, or equivalent.

· All original recordings, photographs, and transcriptions will be provided to the NPS to archive in the appropriate park collection.

All interviews that go beyond the most casual conversation will require written consent. Prior to the conduct of personal interviews, the PI will explain the goals of the research and obtain written consent from the interviewee and, as appropriate, to record and make a transcript of the discussion. The PI will not interview anyone who does not consent to the information being used by the PI and the NPS for educational, planning and management purposes. The PI will not include direct quotes from any individual in the report unless s/he fully understands the potential effects of being identified. A release form should state that the NPS has the signer's permission to identify him/her by name and may use the material for educational, planning and management purposes, except under conditions s/he may specify. For certain situations in which the information is important and not otherwise available to the project, the identity of the discussant shall be kept confidential and indicated only with a code. The PI is responsible for holding the list of such consultants confidential. No information about sensitive issues and resources will be made public by the PI without explicit permission from the NPS and the individual interviewee. An image consent form will be required if photographs are taken of individuals and groups, or of materials offered by the narrator (i.e family photos, objects, etc. offered for illustration). The NPS will provide the forms. Questions about potential offers of objects to accession into the park museum collection should be referred to the Park Contact.

Document Standards The report shall contain, at a minimum, the following sections:

· Title Page

· Executive Summary – written in non-technical language (not to exceed two pages) that summarizes the important findings, issues and conclusions of the report.

· Table of Contents – includes the locations of figures, maps, illustrations and appendices.

· Introduction – explains why the study was undertaken, who was involved, and special issues that were addressed.

· Methodology – detailed discussion of the project methodology, including each research procedure used, types of data collected, methods of analysis, and definitions of terminology.

· Ethnohistorical Context – brief description of the broad history of community formation, growth, change, and continuity.

· Discussion of Evidence – discussion of the documentary evidence uncovered by archival research and ethnographic methods. This section will include the identification of traditionally associated people and ethnographic resources if present, or a discussion of why they are not determined to be present.

· Conclusion & Recommendations – discussion of research findings and evaluation of the adequacy of the existing data sources. Recommendations for further study, ways to better interpret or engage with ethnographic resources and associated groups, and potential nominations to the National Register of Historic Places. Synthesize and summarize findings to provide practical and relevant guidance to the park staff. Describe the effects of park management decisions on traditionally associated peoples, inform the stewardship of ethnographic resources, advise on relationship building, and recommend actions, treatments, protocols, interpretive programs, and areas of future research.

· Bibliography – all citations shall conform to the guidelines published in the American Anthropological Association Style Guide/Chicago Manual of Style.

· Appendices

· Table summarizing all park resources of importance to park-associated communities, a summary of their historical and cultural significance, and applicable references.

· List of interviewees and others consulted within the course of the project. It is not anticipated that there will be concerns for confidentiality among the individuals participating in the project, but if there are, the names of those wishing not to be identified shall not appear on the list, and a numerical count of such persons will be attached to this list. The list should indicate if community consultants have expressed an interest in continued consultation with the NPS.

· Research Design.

· As appropriate, a separate list of specific locations of highly sensitive resources with traditional cultural value, or other highly sensitive information, for use only by the associated group(s) and the park Superintendent.

The report shall conform in punctuation, footnote, and bibliographic form, as well as other stylistic matters, to the Chicago Manual of Style, 17th edition or higher and the Harpers Ferry Center Editorial Style Guide, 2025. The report will be written according to accepted scholarly standards, meaning that it will be in standard, formal English, in complete sentences, and will not contain slang, contractions or other characteristics of informal or casual writing. The report will be fully documented according to scholarly standards with footnotes, not endnotes, providing reference information (including page numbers) for all factual material and quotations taken from other sources. All graphics will be referenced within the narrative text and contain descriptive captions. The preferred citation for historic photos is the catalog number, or if one does not exist the PI should use the park accession number. PIs should keep track of this information while doing research and should discuss citation specifics with the park research staff if needed.

As part of this agreement, all submittals including drafts will be subject to review and copy editing prior to submittal to ensure that the writing is consistent with industry standards for a scholarly document. The copy edit will address spelling, grammar, punctuation, and syntax. It will ensure consistency in spelling, hyphenation, numerals, fonts and capitalization. It will ensure that figure captions, photo citations, endnotes and footnotes are complete throughout the document. Submittals shall be returned without review when the submittal exhibits non-scholarly writing and/or frequent copy-editing oversights that the COR determines will be distracting to NPS reviewers. For example, should the COR determine that the submittal exhibits more than ten (10) copy edits within twenty (20) pages of material, the submittal would be found to have been insufficiently copy edited. Contractor would then be instructed that the draft was rejected and would need editing prior to resubmittal.

Draft and final reports shall be computer generated using the most current versions of Microsoft Office Suite (including Word and Excel), AutoCAD, and Adobe Photoshop, InDesign CS5, or other NPS-approved software as needed. The PI may use the NPS Ethnography In-Design Template that provides detail on the formatted appearance of reports. Fold-out drawings and maps are always printed so they fold out to the right on 11x17 paper. They are to be printed with a blank back; therefore, allow two pages for each fold-out. Note that the cover-sheet and back-sheet should be submitted in full bleed (no white margins) and have a back sheet and spine. These requirements and other format standards should be met no later than the 85% draft submittal. The requirements and references noted will be provided by the COR. An InDesign report template digital file is available from the COR on request.

Report graphic standards are critical to achieving professional draft and final products that meet NPS criteria and 508 Compliance for the final digital document. Legible and complete imagery is essential to a successful report. In no case may a graphic file have a lower resolution than 300 dpi, therefore use of screen grab imagery is not acceptable. Where digital images exist only in low resolution format, the subject shall be required to achieve an acceptable resolution. Modern photographs included in the report shall clearly render the subject, shall not exhibit muddiness, excessive light or deep shadow that obscures detail, and shall be framed with vertical constructed or landscape elements parallel to the frame of the image consistent with best practices for documentary photography.

Reports may include the NPS Unigrid park map for orientation. In no case should low resolution screen grab versions of the park map be used. High resolution versions for park maps can be found at https://www.nps.gov/carto/app/#!/parks/name. All hard copy images used in the documents shall be individually scanned relative to image size at a minimum of 300dpi, JPEG or TIF format, medium high to high resolution. They should be delivered to NPS on a hard drive in a folder entitled “IMAGES.” Image files should be named as follows: [Park Acronym] Figure #, Brief Description, Year taken, view direction, description.

Appendices contain drawings, illustrations, maps, technical information, or other supplemental support documentation such as paint color investigations or material analysis. The Bibliography lists the sources used in the preparation of the document.

Upon final submittals, the PI shall provide two sets of final digital files to the NPS Southeast Regional Office (SERO) and the park. A set of digital files shall include one digital copy of the entire formatted documents with imbedded graphics, and one digital copy of each individual text or graphic file used to compile the document, each saved in the appropriate format (Word document, GIS map document, JPEG image, etc.). All files shall be uncompressed and delivered to NPS via one of the following methods: USB flash drive labeled with the project name and contents; or via ftp.

Accessibility Digital documents must meet Section 508 accessibility compliance standards. Section 508 of the Rehabilitation Act of 1973, codified at section 29 USC 794d, as amended, ensures those with disabilities have equal access to government information as contained on information and communications technology (ICT), and thereby to the government employment, programs and services to which all citizens are entitled.

Other Stipulations

· The PI will not subcontract any portion of this project without prior NPS approval.

· Contractors shall compensate representatives from federally recognized Tribes for their participation in this study.

· Deliverables (including paper drafts, digital media, and the final report) must not be submitted to the COR or park by regular U.S. Postal Service in order to protect against destruction of the materials by standard NPS-mail radiation procedures. Deliveries can be expected by FedEx, or UPS.

· The COR and park contact, in collaboration with the PI, shall prepare a project summary and letter of introduction signed by the park superintendent for distribution to Tribes and the public prior to initiating fieldwork and the interview process. The letter of introduction will be sent to Tribes, communities, and/or families as an invitation to participate in the project and may be handed out by the members of the project team during the course of the project. The letter will describe the purpose of the study, identify the PI and key NPS representatives, and include their official contact information.

· All documents, audio and video files, photographs, maps and other project materials (excluding field notes) acquired for research purposes, including interview transcripts and research protocols, will be provided to the NPS and become the property of the NPS. All data collected will be provided to the NPS regardless of whether it is judged pertinent to project goals or is seen as peripheral or unrelated to research objectives. Restricted access materials will be clearly marked. Original field notes will be retained by the PI under the condition that future NPS requests for information contained in the field notes will be made available at no additional cost.

· The PI, COR, and Park Contact will determine if the collection of GIS data to identify and document ethnographic resources in appropriate. If determined appropriate, then GIS data will be collected and provided per NPS guidelines. Existing GIS data for the park can be provided by the NPS to the PI and research team for their use during the project.

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