33330224RF0010034 Amendment One.pdf

(x)

33330224RF0010034

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

OCON

Washington DC 20013-7012 PO Box 37012

MRC 1200

SMITHSONIAN INSTITUTION

06/13/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/22/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The Solicitation Number cited in block 9A above, for the SI Wide Hazardous Waste

Removal services, is hereby amended as follows:

A.1. The date and time for submission of proposals remains June 25, 2024 at 2:00 p.m.

A.2. Perspective Offeror's Questions and SI Responses are provided herein:

Questions from Heritage Environmental Services

1. Question: Is there an estimated frequency and volume outlined for pick-ups/services by location?

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Christine Grant

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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SI Response: The Smithsonian Institution (SI) currently operates 3 Large Quantity Generator

(LQG), 4 Small Quantity Generator and 13 Very

Small Quantity Generator (VSQG) sites within the local DC, Maryland and Virginia area. The LQGs are picked up 3-4 times a year and the remaining sites are 2-3. The average annual total shipments are 30 per year.

2. Question: C.1.1 Lists locations not included on the pick-up location's doc provided

(Edgewater, MD, Newark, NJ, etc.). Should we be expecting to pick-up at locations other than the ones listed on the work doc?

SI Response: The vast majority of pick-ups will occur in the Washington Metropolitan Area, with

New York City and Newark, NJ location a couple time a year respectively. The Contactors local office to the NYC and Newark region will perform those shipments.

3. Question: C.1.6 seems to indicate that we need to shop direct to the end facility. Can we get clarification that shipments through 10-days are acceptable?

SI Response: The Contractor can ship waste though their internal Treatment, Storage, Disposal Facility (TSDF) process to permitted locations where the waste will be properly disposed.

4. Question: CLINs 017A, 017B, 017D for

"Mercury Lab pack" are requested for price per pound, but the estimated weight is 10lb for 55's all the way down to 5's. Can we get clarification that these are mercury compounds and not elemental mercury? Also, would a price per container be accepted vs per pound pricing?

It will be difficult to price competitively per pound without accurate container information.

SI Response: The majority of mercury will be compounds that are lab packed. Estimated to ship less than 10 pounds of elemental mercury. During

Fiscal Year 2024 we have shipped four 5-gallon drums of mercury totaling 21 pounds and one

15-gallon drum totaling 3 pounds. To ensure

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Sponsored by GSA

FAR (48 CFR) 53.110

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uniformity we require bidders to use the units of measure noted on the CLINs.

5. Question: CLIN 022 calls our "PCB Materials

(>500PPM)". Can we get clarification non what the material is, and the container size?

SI Response: Over the past three years the SI has shipped on average 25 pounds of PCB Ballast.

During that period, we have not shipped any other

PCB Material.

6. Question: CLIN 023A-023E calls out cylinders and "Pricing Attached". Can we get clarification on what exactly would be shipped under these

CLINs? Our cylinder pricing has multiple size scales under 3ft in length, and the pricing varies by constituent.

SI Response: An estimate of 10-20 cylinders are disposed annually, typically the size of a lecture bottle. Propane, helium, nitrogen, oxygen, freon and calibration gas cylinder are examples of cylinders disposed over the past two years.

7. Question: CLINs 024, 025, 026, 027, 028, 029, 030A, 030B, 030F do not list container sizes shipped. Could we get an estimate of container sizes/weights shipped annually for these?

SI Response: The following are current numbers for FY'24:

024 - Mercury Devices 15 gallon drum totaling 50 pounds

025 - Alkaline Batteries 5, 1 30 gallon drums totaling 295 Pounds

026 - Lead Acid Batteries 5, 15, 30, 55 gallon drums, (2) pallets totaling 2,145 pounds

027 - Lithium Batteries 5 gallon drums totaling

46 pounds

028 - NiCad Batteries 5 gallon drums totaling 38 pounds

029 - Metal Hydride Batteries 0

030A - Fluorescent Tubes 2,035 pounds

030B - U Tubes 1,163 pounds

030F - Incandescent lamps estimate less than 100 pounds

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8. Question: CLIN 034 calls out "Asbestos".

Could we get clarification what this is, and the container size shipped? The pricing requested is per pound, but our pricing is per drum. Would they accept a price per the provided container size shipped?

SI Response: Typically, Smithsonian disposes of very small quantities of asbestos for disposal under this solicitation. The disposal of larger quantities of asbestos are included in the proposal process for construction or renovation projects. To ensure uniformity, we require bidders to use the units of measure noted on the

CLINs.

9. Question: F.2.4 States we can provide CPI increases within 30 days of contract renewal.

What about necessary market increases needed for reasons other than CPI? Are we able to submit under the terms and what is needed in that request?

SI Response: Yes, the Contractor can submit those increases, but they must be approved, in writing, by the Contracting Officer, prior to submission of invoices.

10. Question: Is Waste CLIN 005A-Bulk paint related items in drums or is this for thinners, paint cans, etc.?

SI Response: CLIN 005A-D are for liquid paint and paint related materials and CLIN 006A-E are for paint and paint related material in cans.

11. Question: CLIN 009A-D Can we have any information regarding what would be in bulk pesticide liquid drum?

SI Response: CLINs 009A-D are rarely used, and we have limited information. But the pesticides that we use on site are standard pesticide chemicals/material.

12. Question: CLIN 035 Universal Waste: PCB

Ballast can clarification be provided on size of containers and volumes?

SI Response: Over the past three years the

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Smithson has shipped on average 25 pounds of PCB

Ballast, typically in 5-gallon drums.

13. Question: 52.22-42 Statement of Equivalent

Rates for Federal Hires is blank on the RFP. Are we to assume that vendors do not have to utilize

Federal rates for this contract?

SI Response: The Department of Labor Wage Rates under the Service Contract Act shall be used for this contract.

Questions from Triumvirate Environmental

1. Question: On page 2 the RFP states, "Unit

Prices shall include all labor, material, equipment, supervision, transportation, any other cost associated with waste removal, disposal, overhead and profit. Overhead and profit combined shall not exceed 21% of the base cost for each item." Please elaborate on what proof of cost you are expecting the vendor to provide to meet this requirement.

SI Response: The Smithsonian Institution (SI) expects the vendor to provide pricing stated in

Section B.3. of the solicitation for each

Contract Line Item Number (CLIN). We are not expecting a proof of cost.

2. Question: On page 3 the RFP states, "The

Smithsonian Institution reserves the right to make bulk shipments of Universal Waste Batteries directly to a recycler and to utilize federal programs for reclaiming/recycling waste maters such as refrigerants and oils. Unless prior approval has been obtained in writing from the

COTR, wastes shall be profiled and shipped directly to the waste management facility." Can the Smithsonian please elaborate on which federal programs and facilities relate to this statement?

SI Response: The Smithsonian Institution is reserving the option to ship UW Batteries and recycling material to recycling facilities or participate in future programs that may benefit our fiscal and recycling goals.

3. Question: On page 13 of the RFP, a bid bond

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template (Bid Bond SD-24) is referenced.

Assuming the Work Order amount will exceed

$50,000 (such that a performance bond will be required), what are the bid bond requirements?

Could templates of both bid bond and performance bond be provided so our surety can review?

SI Response: A Bid Bond is not required. Refer to GSA (GSA.gov) for all other Bond forms/templates.

4. Question: On page 16 of the RFP, FAR

52.222-41 is included. Are the services subject to the Service Contract Act? If so, what is the applicable Wage Determination number?

SI Response: Yes. The US Department of Labor, Service Contract Act prevailing rates. Executive

Order 14026 applies to all service workers to receive no less than the minimum wage of $17.20 per hour.

5. Question: On page 16 of the RFP, FAR

52.222-42 is listed, but neither Employee Class nor Monetary Wage-Fringe Benefits are listed.

Could you please provided that information.

SI Response: Hazardous Materials Removal

Workers. Fringe benefits are paid in accordance with the Executive Order 14026. (In accordance with the U.S. Bureau of Labor Statistics, the average salary for 2023 was $22.73 per hour).

6. Question: Can the Smithsonian please advise on the estimated annual spend for each site?

SI Response: SI will not provide an annual spend for each site, but currently operates 3 Large

Quantity Generator (LQG), 4 Small Quantity

Generator (SQG) and 13 Very Small Quantity

Generator (VSQG) sites within the local DC, Maryland, and Virginia areas.

7. Question: Can the Smithsonian please provide copies of the actively used waste profiles for all sites?

SI Response: SI will not no provide copies of actively used waste profiles for all sites.

Please use the waste streams found on the pricing

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sheet to determine profiles.

8. Question: Can the Smithsonian please provide copies of the manifests shipped for all sites for

2023 and 2024?

SI Response: The estimated quantities provided under the Contract Line Item Numbers (CLINs) are an annual estimate of material shipped under those waste streams from the past two years of manifest.

9. Question: Can the Smithsonian please confirm if bidders are required to use the units of measure noted on the "Hazardous Waste Line Items" spreadsheet? If allowed, can the vendor provide a different unit of measure, if explicitly noted?

SI Response: To ensure uniformity, we require bidders to use the units of measure noted on the

CLINs.

10. Question: Per the RFP, the Smithsonian's disposal method preferences are as follows:

(preference shown highest to lowest) as applicable for the type of waste: (i) reclamation; (ii) incorporation into a fuel burning program; (iii) incineration; (iv) treatment/detoxification/fixation; and (v) land disposal. Please advise of w should state the proposed treatment method within the pricing sheet?

SI Response: You are not required to state the proposed treatment method with the pricing sheet, but the Smithsonian Institution reserves the right to inquire about the treatment method during the solicitation process.

11. Question: Please note that the "Hazardous

Waste Line Items" spreadsheet note "Gas Cylinders

(PRICING ATTACHED)". Is this referencing another document that should be provided?

SI Response: This allows the bidder the option to provide a separate and more detailed pricing sheet for Gas Cylinders.

12. Question: Can the Smithsonian please provide information on the dimensions of the cylinders as

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it relates to their diameter and height to the neck of the cylinder?

SI Response: An estimate of 10 - 20 are disposed annually, typically the size of a lecture bottle.

13. Question: Can the Smithsonian please provide information on the type of materials contained in the cylinder, outside of the broader categories listed?

SI Response: Propane, helium, nitrogen, oxygen, freon and calibration gas cylinders are examples of cylinder disposed over the past two years.

14. Question: Can the Smithsonian please confirm whether the asbestos listed will be previously handled and packaged appropriately prior to disposal? If not, is it an expectation for the bidder to manage?

SI Response: Typically, SI disposes of very small quantities of asbestos for disposal under this solicitation. The disposal of larger quantities of asbestos are included in the proposal process for construction or renovation projects.

15. Question: Can the Smithsonian please confirm whether any of the materials need special treatment, stabilization, or handling prior to disposal?

SI Response: It is rare for SI to dispose of material that requires special treatment, stabilization, or management prior to disposal.

We typically do not dispose of high hazardous chemicals, Poison Inhalation Hazard Zone A or B chemicals or Packing Group I material.

16. Question: Please advise if the Smithsonian has any sustainability goals?

SI Response: SI does have sustainability goals, and our annual forecast of those goals in respect to hazardous and universal waste disposal have been incorporated in those goals.

Questions from Patterson Trust LLC

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1. Question: How are the transportation and materials to be included? Should it be broken out into the drum disposal pricing? If so, then how many drums will there be per pickup per site?

SI Response: See Section B.3 of the RFP. The successful Contractor shall provide pricing for the contract line-item numbers (CLINs) listed in

Attachment "A". Unit Prices shall include all labor, material, equipment, supervision, transportation, any other cost associated with waste removal, disposal, overhead and profit.

Overhead and profit combined shall not exceed 21% of the base cost for each item. An annual estimated quantity for each contract line-item number was provided in the cost sheet.

2. Question: Are we to assume that we are supplying all drums and materials?

SI Response: Please refer to Section B.3. of the

RFP

3. Question: What type of compressed gas cylinders do they typically have for disposal?

Pricing for this line item can vary quite a bit based upon the chemistry.

SI Response: Propane, helium, nitrogen, oxygen, freon and calibration gas cylinders are examples of cylinder disposed over the past two years. An estimate of 10 - 20 are disposed annually, typically the size of a lecture bottle. Pricing for cylinders may vary on size and type of materials. Please provide a pricing sheet with minimum cost.

4. Question: Is the flammable liquid/Corrosive in CLIN 003. ABCD Acid or Base?

SI Response: CLIN 003 can be an acid or base.

5. Question: Is the paint related material in

CLIN 005ABCD paint in cans, or is it bulk paint?

SI Response: CLIN 005 ABCD is bulk paint.

6. Question: Is the corrosive liquid lab pack in CLIN 13ABCD acid or base?

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SI Response: CLIN 013ABCD can be an acid or base.

7. Question: Is the mercury lab pack in CLIN

017ABCD mercury devices, mercury compounds, or loose spilled mercury debris?

SI Response: CLIN 17ABCD can be a mercury compound or debris. CLIN 024 is for mercury devices. Mercury contaminated material would be acceptable.

8. Question: Is the PCB Materials (>500 ppm) in

CLIN 022 solid, liquid or debris?

SI Response: CLIN 022 could be solid or debris.

A.3. The Successful Contracting can submit a pricing proposal for additional CLINs for waste/material not found in the initial CLINs pricing sheet.

A.4. The following document is attached hereto and made part of this Request for Proposal

A.4.1. Hazardous Waste Pricing Sheet (rev

6-13-2024)

END OF AMENDMENT ONE

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