ITB # 32701-13773 Observation Deck Renovation at PCSP - Specifications

OBSERVATION DECK RENOVATIONS

PANTHER CREEK STATE PARK

2010 PANTHER CREEK ROAD

MORRISTOWN, TN 37814

This request for bids is for a Contract to furnish all material, equipment, supplies, and labor necessary to renovate the observation deck and to meet The Americans with Disabilities

Act (ADA) access standards.

General Conditions

1) On-site work shall be performed between receipt of signed Contract or Purchase Order and 60 days unless a written exception is granted by the Facilities Management

Regional Manager.

2) For this project, the Contractor and applicable subcontractors shall possess an active

BC-B sm, BC-B, or BC-C Tennessee Building Contractor license prior to submitting a bid.

Failure of the Contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee Commerce and Insurance database before project award.

3) The Contractor shall not assign this Contract or enter into a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities

Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder’s license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities

Management acceptance and approval before being allowed on-site or perform any work under this Contract. All subcontractors are required to have an active TN Building

Contractor license for the applicable work to be performed before and throughout the project. Any proposed subcontractor failing to meet these requirements are not allowed to perform work on any portion of this project.

4) All work shall comply with State-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. The

Contractor is responsible for all permits and associated fees.

5) Only the Facilities Management Project Manager or Facilities Management Regional

Manager can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing.

Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This Contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the Contractor or others and not Facilities Management. All questions, directives, and acceptance shall come only from either the Facilities Management

Regional Manager and/or Project Manager.

6) The Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

7) All color selections shall be provided to the Contractor by the Facilities Management

Project Manager.

8) All material substitutions must be pre-approved prior to bid acceptance.

9) All materials shall be installed per manufacturer’s recommendation, industry best practice, and applicable code.

10) All dimensions listed are approximate. The Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

11) All work performance under this Contract shall be under the full-time direction of the

Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work

Description of Demolition or Associated Work

All debris shall be removed from the Park property and disposed of in accordance with all applicable regulations, unless specifically noted.

1) The Contractor shall remove all existing deck components, landscaping, metal railings, steps, railings, signs, concrete walkway and composite deck walkway.

New Work

1) CONCRETE CURBING FOOTER, CURBING, PADS AND DECK POST FOOTERS

A. The Contractor shall excavate as necessary for a one (1)-foot-deep x two (2)-foot-wide concrete footer. The footer shall start eight (8)-feet from the left side, facing the lake, where the existing steps are at the road. The footer shall be 6-inches below the asphalt roadway at the beginning, starting against the edge of the asphalt and going towards the lake side 2-feet. The footer shall be level for twenty-five (25)-feet, then continue to the existing concrete walkway pad following the slope of the road and remaining 6-inches below the top of the asphalt roadway. The Contractor shall install two

#4-rebar continuous, horizontal, eight (8)-inches apart and three (3)-inches from the bottom. The Contractor shall install #4-rebar for the curb twelve

(12)-inches on center as noted (Detail #2 DECK BEAMS AND SUPPORT POST).

The vertical portion of the rebar shall be 3-inches from the finished top of the curb and in the center of the curb (detail #2). The vertical portion of the rebar shall have, two #4-rebar, running horizontal in the curb (Detail #2

DECK BEAMS AND SUPPORT POST).

B. The Contractor shall form an eight (8)-inch-wide curb starting two (2)-feet from the end of the footer on the left side and against the existing asphalt roadway. The curb height shall be twelve (12)-inches above the existing asphalt roadway and continue to the existing concrete walkway pad (Detail

# 4 COMPOSITE DECKING). The Contractor shall install three-quarter (3/4)-inch chamfer strips, in the concrete curb forms, in all exposed concrete corners. (Detail #2 DECK BEAMS AND SUPPORT POST)

C. The Contractor shall excavate as necessary for a concrete pad with turn down footer approximately six (6)-feet from the asphalt road and allowing eight (8)-inches for the curb, beginning at the left side at existing steps and continuing for thirty-three (33)-feet to the end of the decking (detail #1 and

#2). The Contractor shall pour the pad even with the asphalt road at the ADA entrance to the left of the curb and the remainder to the corner.

D. The Contractor shall excavate as necessary for the remaining concrete pad and turn down footer at the existing sign area. The turn down footer at the sign area shall incorporate the existing concrete pillars. The Contractor shall drill the center of the pillars for the horizontal rebar (detail #5-A) .

E. The Contractor shall remove the existing concrete walkway and railing. The

Contractor shall pour new concrete where the existing walkway was removed with new concrete pad (detail # 4).

F. The Contractor shall install galvanized cattle panel in all concrete pads. The cattle panel shall lay on top of any rebar pins. The Contractor shall install #4 rebar pins, twelve (12)-inches on center in the new curb for the new concrete pads.

G. All turn down footers shall be the same as (detail #2) but shall have an additional horizontal rebar per foot of height. The vertical rebar shall be installed sixteen (16)-inches on center. The bottom of the turn down shall be a minimum of twelve (12)-inches below ground level.

H. The Contractor shall use the existing concrete post pillars and excavate deck post pads as needed. The pads shall be thirty (30)-inches x thirty (30)-inches wide and twelve (12)-inches deep. The top of the pads shall be even with existing elevation. The Contractor shall install a #4 rebar grid twelve (12)-inches on center with one in the middle and four (4)-inches from the bottom.

I. All rebar used shall be #4 or larger and the cattle panel wire shall be a minimum of three-sixteens (3/16)-inch diameter.

J. All concrete shall be a minimum of four thousand (4,000) psi and the contractor shall saw joints in the concrete no greater than ten (10)-feet apart.

2) DECK BEAMS AND SUPPORT POST

A. The two deck beams as noted in detail #3 shall be pressure-treated glue lamb, five and a half (5 ½)-inches wide and sixteen (16)-inches tall. The beams shall be one piece and span the full length of the decks. The beams shall be rated for ground contact.

B. The Contractor shall install VYCOR-V40-EPDM-12-inch flashing (or equal) on the top and end only going against concrete, starting at one end continuous to the opposite end of the beam and wrapping down each side of the beam equally before installing floor joist.

C. The Contractor shall install six (6)-inch x six (6)-inch (KDAT – Kiln Dried After

Treatment) pressure-treated post under the beams on existing concrete post pillars and additional concrete post pads.

D. The Contractor shall install Simpson-ABU66Z post brackets under each support post with, half (1/2)-inch X six (6)-inch screw in Tapcon bolts or equal. The Contractor shall attach the post brackets to the post with two (2)-inch deck screws.

E. The Contractor shall install Simpson Strong Tie - HCH6Z - (Z-Max) – sixteen

(16) gauge post to beam brackets on each side of all six (6)-inch x six (6)-inch posts at the bottom of the beam. The Contractor shall attach the posts to beam brackets with two and a half (2 ½)-inch deck screws.

3) LOWER AND UPPER DECK FRAMING

A. All pressure-treated framing shall be KDAT.

B. LOWER DECK- The Contractor shall install new pressure -treated (KDAT), two

(2)-inch x twelve (12)-inch, floor joist, twelve (12)-inches on center for the lower part of the new deck. Refer to details #1 & #3 for the lower deck dimensions. The Contractor shall install a band board on the front of the middle beam for lower deck floor joist. The band board shall be even with the top of the beam. The lower deck floor joist shall cantilever over the front beam approximately three (3)-foot and rest on top of the front beam. The

Contractor shall install a band board on the back of the middle beam and the concrete, for the six (6)-foot section of the lower deck. Refer to details #1 and #3. The Contractor shall fasten the band board to the middle beam with half (1/2)-inch x eight (8)-inch galvanized carriage bolts, sixteen (16)-inches on center, and four (4)-inch decking screws. The portion of the middle beam that has a band board on each side shall require half (1/2)-inch x ten (10)-inch galvanized carriage bolts. All carriage bolts shall have a galvanized flat washer, lock washer and nut. The Contractor shall install a step, at the concrete turn down, the width of the lower deck walkway, and shall be halfway from the existing concrete to the lower deck. Refer to details #1 and

#3.

C. UPPER DECK- The Contractor shall install new pressure-treated (KDAT), two

(2)-inch x twelve (12)-inch, floor joist, sixteen (16)-inches on center for the upper part of the new deck. The Contractor shall Install a band board on the concrete for the upper deck floor joist. The Contractor shall fasten the band board to the concrete with half (1/2)-inch x six (6)-inch screw in TAPCON bolts, one on the top and one on the bottom, sixteen (16)-inches on center.

The band board shall be installed, the thickness of the decking, below the top of the concrete. Refer to details #2 and #3.

D. EXTERIOR BAND BOARD- All exterior band boards shall be doubled. The

Contractor shall install three-eights (3/8)-inch x four (4)-inch galvanized carriage bolts, one on top and one on the bottom, sixteen (16)-inches on center in the double bands and three (3), three (3)-inch decking screws, between each set of carriage bolts. The carriage bolts shall have a galvanized, flat washer, lock washer and nut installed on the inside of each bolt. Refer to detail # 1.

E. FLOOR JOIST FASTENERS- The Contractor shall install five (5), four (4)-inch decking screws, through the outside band at the ends of the floor joist. The

Contractor shall install three (3), three (3)-inch decking screws, on both sides of the floor joist on the interior bands. The Contractor shall install two (2)-inch x eight (8)-inch joist hangers on all floor joist, after the floor joist have been installed with decking screws. The Contractor shall install (H10AZ

Hurricane Tie ZMAX 18ga.) brackets on all floor joist to beam applications.

The Contractor shall use Simpson recommended fasteners for installation.

4) COMPOSITE DECKING

A. The Contractor shall install one composite deck board in the middle of the upper and lower decks. The middle decking board shall run in the same direction as the floor joist from front to back. The Contractor shall install the necessary framing for the middle decking board. The Contractor shall butt the decking boards up to the center decking board. All decking boards shall be even with the existing exterior band boards. The decking boards shall be solid with no grooves on the edges or fluted on the bottom. The Contractor shall install composite decking screws approximately 1-inch from each edge, on every joist and drill pilot holes. The Contractor shall space the decking with a #8-penny nail between each decking board. The Contractor shall install a composite skirt board on all exterior band boards the same color as the decking. The skirt board shall be attached with decking screws 12-inches on center on the top and bottom with one in the center 24-inches on center.

The color shall be a light brown, and the Contractor shall furnish samples.

5) DECK AND CONCRETE RAILINGS

A. The Contractor shall install DekPro Prestige Textured Aluminum Railing

System with commercial grade aluminum post. The railings shall be installed on new concrete, upper and lower decks. Color shall be determined.

B. The Contractor shall install 42-inch railing on all the lower deck and not exceed 5-foot between railing post. All posts shall be equally spaced on each section, front, side, etc. The post shall be attached with Fasten Master

Ledger Lock Star Flat Head Steel Structural Screws, size #14 x 5-inch. The

Contractor shall install framing as recommended by the manufacturer.

C. The Contractor shall install a 42-inch railing with DecPro Secondary Handrail to meet ADA specifications on the existing concrete walkway section. Refer to details #1 and #4.

D. The Contractor shall install a 38-inch railing on the remaining concrete pad and upper deck with DecPro Secondary Handrail to meet ADA specifications.

Refer to details #1 and #4.

6) UPPER DECK BENCH SEAT

A. The Contractor shall install a bench seat with back on the upper deck (refer to Detail

#2 DECK BEAMS AND SUPPORT POST).

B. The Contractor shall install the same composite decking as on the deck for the bench seat and back. The attachment specifications will remain the same as the floor decking (refer to Detail #2 DECK BEAMS AND SUPPORT POST).

C. The Contractor shall install three 4-inch x 3/8-inch galvanized carriage bolts with flat washers, lock washers and nuts at the bench attachments to the floor joist, and two carriage bolts at the seat attachments (refer to Detail #2

DECK BEAMS AND SUPPORT POST).

D. All decking screws installed into the ends shall be a minimum of 4-inches in length and a minimum of 3-inches where applicable (refer to Detail #2 DECK

BEAMS AND SUPPORT POST).

7) SPECIAL INSTRUCTIONS

A. All drawing details shall be furnished at pre-bid meeting.

Additional Terms and Conditions

1) All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this

Contract.

2) The Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demolition/construction. This shall include any underground utilities around the job site area. If damage occurs, it shall be repaired within a 24-hour period from the time damage occurs.

3) The Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4) Work shall be scheduled to avoid any interference with normal operation of the park as much as possible. During the construction period, coordinate construction schedules and operations with the Park Manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5) The successful Contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park Manager or park representative before work can begin. The Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities Management, Contractor and Park Manager or park representative before final invoice shall be paid.

6) The Contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. The Contractor shall protect work of other trades. The

Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. The Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7) Workmanship shall be warrantied for not less than one year from date of final inspection. Materials shall be warrantied as per manufacturer’s warranty.

8) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to Facilities Management.

9) Clean up of the project site shall be the responsibility of the Contractor. The Contractor shall assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. The Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10) The Contractor, employees, and sub-contractors shall be licensed, certified, or registered as required. They shall be registered in the State of Tennessee Edison purchasing system.

11) The State of Tennessee shall not be held liable for any damage, loss of property, or injury of personnel resulting from actions of the Contractor and/or his/her sub-contractors or employees.

12) At all times, the Contractor shall have a copy of project specifications, permits, and

Certificate of Insurance on-site.

13) Facilities Management may terminate this Contract for convenience without cause and for any reason. Facilities Management shall give the Contractor at least thirty (30) days written notice before the termination date. The Contractor shall be entitled to compensation for all conforming goods delivered and accepted by the Facilities

Management or for satisfactory, authorized services completed as of the termination date. In no event shall the State be liable to the Contractor for compensation for any goods neither requested nor accepted by the Facilities Management or for any services neither requested by Facilities Management nor satisfactorily performed by the

Contractor. In no event shall the State's exercise of its right to terminate this Contract for convenience relieve the Contractor of any liability to the State for any damages or claims arising under this Contract.

14) If the Contractor fails to properly perform its obligations under this Contract in a timely or proper manner, or if the Contractor materially violates any terms of this Contract, the State shall have the right to immediately terminate the Contract and withhold payments in excess of compensation for completed services or provided goods.

Notwithstanding the above, the Contractor shall not be relieved of liability to the State for damages sustained by virtue of any Breach Condition and the State may seek other remedies allowed at law or in equity for breach of this Contract.

15) Notwithstanding any use of the approved subcontractors, the Contractor shall be the prime contractor and responsible for compliance with all terms and conditions. The

State reserves the right to request additional information or impose additional terms and conditions before approving an assignment of this Contract in whole or in part or the use of subcontractors in fulfilling the Contractor's obligations under this Contract.

16) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

17) The Contractor shall have a Certificate of Insurance on file with Facilities Management and in compliance with state regulations. The Contractor shall have insurance as shall protect the Contractor from claims which may arise out of or result from the

Contractor’s operations under the Contract and for which the Contractor may be held legally liable, whether such operations be by the Contractor or by sub-contractor or by anyone directly or indirectly employed by any of them, or anyone associated with them for whose acts they may be liable. Sub-contractors shall also be registered in the State of Tennessee Edison purchasing system, be listed on the bid application, submit copy of applicable license, and shall show proof of insurance and have workers compensation.

18) Note: Before the Contract resulting from this Invitation to Bid is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of Tennessee sales and use tax. The State shall not approve a Contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a Contract pursuant to this solicitation.

19) Invoice shall be submitted for payment not before project completion and final project acceptance but also no later than 10 days after project completion and acceptance. A copy of the invoice shall be submitted to: Deborah Quist, 160 State Circle, Rocky Top, TN 37769, 865-606-0785, deborah.g.smith@tn.gov.

20) Facilities Management Regional Contacts for this project are:

Regional Manager: Chad Young, 865-606-1551, chad.young@tn.gov

Project Manager: Doug Stephens, 865-221-2633, doug.stephens@tn.gov mailto:deborah.g.smith@tn.gov mailto:chad.young@tn.gov mailto:doug.stephens@tn.gov