3236TP - Addendum 1.pdf

RFP #25-14-3246TP Addendum 1 Page | 1

BOARD OF SUPERVISORS

SUSAN P. DIBBLE, CHAIR

SOUTH ANNA, DISTRICT

F. MICHAEL HERZBERG IV, VICE-CHAIR

COLD HARBOR DISTRICT

SEAN DAVIS

HENRY DISTRICT

DANIELLE GRIESHABER FLOYD

CHICKAHOMINY DISTRICT

RYAN M. HUDSON

MECHANICSVILLE DISTRICT

FAYE O. PRICHARD

ASHLAND DISTRICT

JEFF S. STONEMAN

BEAVERDAM DISTRICT

HANOVER COURTHOUSE

FINANCE AND MANAGEMENT

SERVICES DEPARTMENT

LAUREN K. NULL

ACTING DIRECTOR

P. O. BOX 470

7507 LIBRARY DRIVE

HANOVER, VA 23069

SHELLY H. WRIGHT

BUDGET DIVISION DIRECTOR

GLORIA J. TAYLOR

PURCHASING DIVISION DIRECTOR

HANOVER COUNTY

ESTABLISHED IN 1720

JOHN A. BUDESKY

COUNTY ADMINISTRATOR

PHONE: 804-365-6015

FAX: 804-365-6100

WWW.HANOVERCOUNTY.GOV

January 15, 2025

ADDENDUM NO. 1 TO ALL OFFERORS:

Reference: Invitation for Bids (“IFB”)

#25-14-3236TP (NOTE: this is a change)

Commodity: Grass Cutting and Commercial Grounds Maintenance Services (Countywide)

Issued: January 2, 2025

Bids Due: prior to 2:00 p.m., January 24, 2025 (NOTE: this date has changed)

The following are questions received for the purposes of changes, clarifications, and-or modification to be incorporated to the RFP documents referenced above:

1. Change.

A. The due date shall be changed through this Addendum. All references to the due date and time shall read:

“…received by the issuance department prior to 2:00 PM (prevailing time), January 24, 2025.”

B. The solicitation number shall change from “26-14-3236TP” to “25-14-3236TP”.

2. Clarification.

Copies of the maps/photo site locations shall be made available by (overnight) mail delivery. Bidders interested in obtaining a flashdrive copy must email Trena Ponton (taponton@hanovercounty.gov) and include in your request your complete delivery address and contact information.

3. Add.

A. Attendees list is as follows:

3236TP - Prebid Attendees List

Ponton, Trena A.

Blackwell, Thomas J.

Hazelwood, Michael L.

Clements, John H.

Keeyana Mahoney

QPS, LLC (Unverified)

+1 804-647-3724

+1 804-683-3803

+1 804-683-3803

+1 804-317-8061

Amanda Washington (Unverified)

Kilduff, Todd E.

mailto:taponton@hanovercounty.gov

RFP #25-05-3237TP Addendum 3 Page | 2

4. Questions:

Q1. “How often would you suggest ‘as needed’ type work will be required during a calendar year”?

A1. “As Needed” services are unknown. The services will be provided when requested by the County and there is no guaranteed volume.

Q2. “Who is the current contractor?”

A2. Lacy Enterprises, LLC and Able Landscape Company. Current rates are provided in Exhibit A of this Addendum.

Note: A signed acknowledgment of this addendum is to be included with your proposal. Signature on this addendum does not substitute for your signature on the original IFB document. The original IFB document must be signed.

BUSINESS NAME AND ADDRESS:

Date:

By:

Name:

Signature in Ink

Title:

Please Print

Telephone No.: Email Address:

Fax No.:

HANOVER COUNTY (COUNTY/OWNER)

ISSUED BY:

Trena A. Ponton, CPPB, Purchasing Officer Senior

(Do to telework schedule, best and most effective way to reach me is by email)

PH: (804)365-6283 | EMAIL: taponton@hanovercounty.gov

ADDRESS: Finance & Management Services Dept. – Purchasing Division

7507 Library Drive/PO Box 470 (Chenault-Weems Bldg., 2nd Floor)

Hanover, VA 23069-0470 mailto:taponton@hanovercounty.gov

RFP #25-05-3237TP Addendum 3 Page | 3

EXHIBIT A

LACY ENTERPRICES:

DPU - PRIMARY

EST. CUTS PER

SEASON

COST PER

CUT

WATER PLANTS

South Anna WTP 7 $147.55

South Anna WTP Intake Raw Water P.S. 7 $49.18

South Anna WTP Sludge Lagoons 7 $147.55

WASTEWATER PLANTS

Ashland WWTP 14 $163.95

Ashland WWTP (field) 2 $355.22

Doswell WWTP 14 $163.95

Doswell WWTP (field) 2 $65.58

Hanover Courthouse WWTP 14 $49.18

WASTEWATER PUMP STATIONS

Air Park PS (PS #1) 14 $43.72

Atlee High School PS (PS #5) 14 $43.72

Atlee Manor Pump Station 14 $43.72

Ashland Park PS 14 $43.72

Beaverdam Creek PS 14 $43.72

Best Products PS 14 $43.72

Country Club Hills PS #3 14 $43.72

Country Club Hills PS #1 14 $27.32

Country Club Hills PS #2 14 $27.32

Crump Creek PS 14 $43.72

Crump Creek PS Entrance 14 $43.72

Dow Gil PS 14 $43.72

Grassy Swamp PS 14 $43.72

Hanover Courthouse PS 14 $43.72

Hardees PS 14 $43.72

High Point Farms PS #3 (Poteet) 14 $43.72

High Point Farms PS #4 14 $43.72

Lee Davis Road PS 14 $43.72

LeReve Manor PS 14 $43.72

Loving Heights PS 14 $43.72

Mechumps Creek PS 14 $43.72

Middle Chickahominy PS 14 $43.72

Oak Hill Estates PS – AG 14 $43.72

Oak Hill Estates PS – BG 14 $43.72

Patrick Henry High School PS 7 $43.72

Presidential Business Center PS 14 $43.72

Quarles Road PS 14 $43.72

Reardons Ridge PS 14 $43.72

Richfood Road PS 14 $43.72

Royal Glen PS 14 $43.72

Shelton Pointe PS 14 $43.72

Slaydens PS 14 $43.72

Sledd Run PS #1 14 $43.72

RFP #25-05-3237TP Addendum 3 Page | 4

Sledd Run PS #2 14 $43.72

Sliding Hill PS 14 $43.72

Smithtown PS 14 $43.72

Snead Street PS 14 $43.72

South Center Street PS 14 $43.72

Truck Stop PS 14 $43.72

WELLS, STORAGE TANKS & PUMP STATIONS

Air Park Storage Tank & PS – HSWS 14 $43.72

Creighton Road Water Tank – HSWS 14 $43.72

Dianne Ridge Well, Storage Tank & PS – Rural 14 $43.72

Doswell Storage Tank & PS – HSWS 14 $43.72

Elmont storage tank and ps - HSWS 14 $109.30

Garthright Well – HSWS 14 $43.72

Garthright Monitoring Well 7 $87.44

Georgetown Well, Storage Tank & PS – Rural 14 $43.72

Harris Court Well, Storage Tank & PS – HSWS 14 $43.72

Jackson Avenue ST & Office Bldg. – HSWS 14 $49.18

Lockwood Pump Station – HSWS 14 $136.62

Oak Hill Estates Well #2, Storage Tank & PS – Rural 14 $49.18

Oak Hill Estates Well #3 – Rural 14 $49.18

Pamunkey Regional Jail Storage Tank & PS – Rural 14 $49.18

Pamunkey Regional Jail Wells #3 & #4 – Rural 14 $49.18

Pleasant Street Storage Tank & PS – HSWS 14 $49.18

ROUTE 33 Vault 14 $43.72

Sinclair Manor Well, Storage Tank & PS – Rural 14 $43.72

Strawhorn Well, Storage Tank & PS – Rural 14 $43.72

Tyson Vault and PRV 14 $43.72

MISCELLANEOUS SITES

Totopotomoy WWTP 1 $1,093.00

Totopotomoy WWTP (field only) 1 $601.15

Totopotomoy – James T. Bruce Operations Center 1 $601.15

Totopotomoy WWTP Outfall 1 $49.18

PARKS AND REC – PRIMARY

EST. CUTS PER

SEASON

COST PER

CUT

PARKS & RECREATION FACILITIES

Atlee Library 18 $155.55

Airport and Tower 18 $163.95

Ashland Trolley Lane 18 $43.72

Beaverdam Tower 18 $43.72

Courthouse Tower 18 $49.18

Ellersons Tower 18 $71.04

Day Program Support – CSB 18 $109.30

Elmont Tower 18 $43.72

Farrington Tower 18 $43.72

Fleet Services 18 $316.97

Georgetown Rd Tower 18 $76.51

Holly Hill Tower 18 $43.72

Locust Hill Retention Basin 18 $136.62

RFP #25-05-3237TP Addendum 3 Page | 5

Old Church Tower 18 $43.72

Rockville Library 18 $54.65

Rockville Tower 18 $43.72

South Anna Elementary School 18 $480.92

South Anna Boat Ramp – Route 33 18 $49.18

Lexington Hall Hills Lot 5 $54.65

Beaverdam Elementary School 18 $437.20

Elmont Elementary School 18 $300.57

John M Gandy ES 18 $480.92

Laurel Meadow ES 18 $480.92

Mechanicsville ES 18 $519.17

Doswell WTP 18 $382.55

Doswell WTP Entrance Road 18 $76.51

Doswell WTP Intak Ray Water PS 18 $92.90

MISCELLANEOUS SITES

Atlee High School 1 $480.92

Battlefield Park Elementary School 1 $628.47

Chickahominy Middle School 1 $1661.36

Cold Harbor Battlefield Park 1 $382.55

Cool Springs Elementary School 1 $524.64

Courthouse Park 1 $1639.50

Elmont Elementary School 1 $300.57

Georgetown School 1 $98.37

Hanover Center for Trades & Technology School 1 $81.97

Hanover High School 1 $1005.56

Hanover County Government Complex 1 $1530.20

Hanover Fire Training Center 1 $87.44

Hanover Community Services Bldg. – Route 1 1 $136.62

High Point Farms Retention Basin 2 $437.20

Mechanicsville Library 1 $54.65

Fire/EMS Administrative Bldg. – Stat. #5 1 $136.62

Hanover Library & adjacent basin 1 $163.95

Hanover Wayside Park 1 $131.16

Henry Clay Elementary School 1 $218.60

John M. Gandy Elementary School 1 $437.20

Kersey Creek Elementary School 1 $306.04

Laurel Meadow Elementary School 1 $480.92

Lee Davis High School 1 $655.80

Liberty Middle School 1 $437.20

Mechanicsville Elementary School 1 $519.17

Oak Knoll Middle School 1 $1,366.25

Montpelier Parks & Rec CC 1 $437.20

North Anna Battlefield Park 1 $218.60

North Anna Boat Ramp – Route 1 1 $49.18

Pamunkey (Littlepage) Boat Ramp – Route 301 1 $32.79

Patrick Henry High School 1 $1475.55

Pearsons Corner Elementary School 1 $327.90

RFP #25-05-3237TP Addendum 3 Page | 6

Pole Green Elementary School 1 $601.15

Pole Green Parks & Rec CC 1 $3,279.00

Pole Green Tower 1 $49.18

Poor Farm Tower 1 $76.51

Poor Farm Park 1 $1530.20

Rural Point Elementary School 1 $655.80

Stonewall Jackson Middle School 1 $306.04

Taylor Complex & Taylor Park 1 $1093.00

Washington Henry Elementary School 1 $524.64

Washington Lacy Park 1 $32.79

Yankee Monument 1 $43.72

Weed Control Services (As Needed Basis)

Facility Price per Application

Company 01 – Ashland Fire

501 Archie Cannon Road, Ashland $155.55

Company 02 – Beaverdam Fire

16150 Trainham Road, Beaverdam $93.33

Company 03 – Eastern Hanover Fire

4428 Mechanicsville Turnpike, Mechanicsville $93.33

Company 04 – Doswell Fire

4428 Mechanicsville Turnpike, Mechanicsville $103.70

Company 05 – Hanover Courthouse Fire

13326 Hanover Courthouse Road, Hanover $155.55

Company 06 – Henry Fire

9634 Chamberlayne Road, Mechanicsville $103.70

Company 07 – Mechanicsville Fire

7161 Stonewall Parkway, Mechanicsville $155.55

Company 08 – Montpelier Fire

16861 Mountain Road, Montpelier $93.33

Company 09 – Rockville Fire

11445 Rockville Road, Rockville $93.33

Company 10 – Chickahominy Fire

10414 S. Leadbetter Road, Ashland $103.70

Company 11 – Farrington Fire

14582 Mountain Road, Glen Allen $155.55

Company 12 – Black Creek Fire

6397 McClellan Road, Mechanicsville $155.55

Company 13 – Ashcake

8375 New Ashcake Road, Mechanicsville $103.70

Company 14 – East Hanover Volunteer Rescue Squad

8105 Walnut Grove Road, Mechanicsville $207.40

Company 15 – West Hanover Vol. Rescue Squad

17005 Beaverdam Road, Beaverdam $103.70

RFP #25-05-3237TP Addendum 3 Page | 7

Grounds and Maintenance Services

Description Rate

Additional Grounds and Landscaping Services as needed at

County locations $39.92/hour

Double Shredded Dyed Brown Landscape Mulch, Delivered $37.33/cubic yard

ABLE LANDSCAPING COMPANY:

SECONDARY - PARKS AND REC

ON-CALL

CUTS PER

SEASON

COST PER

CUT

Airport and Tower 1 $721.00

Beaverdam Tower 1 $669.50

Airport and Tower 1 $721.00

Courthouse Tower 1 $4,120.00

Ellersons Tower 1 $412.00

Day Program Support – CSB 1 $206.00

Elmont Tower 1 $422.30

Farrington Tower 1 $515.00

Fleet Services 1 $247.20

Georgetown Rd Tower 1 $226.60

Holly Hill Tower 1 $144.20

Locust Hill Retention Basin 1 $185.40

Old Church Tower 1 $144.20

Rockville Tower 1 $144.20

South Anna Elementary School 1 $1,236.00

MISCELLANEOUS SITES

Atlee High School 1 $2,472.00

Atlee Library 1 $401.70

Battlefield Park ES 1 $824.00

Chickahominy Middle School 1 $2472.00

Cold Harbor Battlefield Park 1 $844.60

Cool Springs ES 1 $2,472.00

Courthouse Park 1 $2,266.00

Elmont Elementary School 1 $412.00

Georgetown School 1 $257.50

Hanover Center for Trades & Tech School 1 $27810

Hanover County Government Complex 1 $2,935.50

Hanover Community Services Bldg. - Route1 1 $432.60

Hanover Fire Training Center 1 $381.10

Fire/EMS Administrative Bldg. - Station #5 1 $278.10

Hanover High School 1 $278.10

Hanover Library & adjacent basin 1 $463.50

Hanover Wayside Park 1 $206.00

Henry Clay Elementary School 1 $386.25

John M. Gandy Elementary School 1 $587.10

Kersey Creek Elementary School 1 $432.60

Laurel Meadow Elementary School 1 $618.00

Company 16 – Ashland Volunteer Rescue Squad

203 Duncan Street, Ashland $93.33

RFP #25-05-3237TP Addendum 3 Page | 8

Lee Davis High School 1 $824.00

Liberty Middle School 1 $1009.40

Mechanicsville Elementary School 1 $751.90

Mechanicsville Library 1 $278.10

Montpelier Parks & Rec CC 1 $618.00

North Anna Battlefield Park 1 $231.75

North Anna Boat Ramp – Route 1 1 $206.00

Oak Knoll Middle School 1 $3,811.00

Pamunkey (Littlepage) Boat Ramp – Route 301 1 $206.00

Patrick Henry High School 1 $865.20

Pearsons Corner Elementary School 1 $484.10

Pole Green Elementary School 1 $927.00

Pole Green Parks & Rec CC 1 $4,377.50

Pole Green Tower 1 $175.10

Poor Farm Tower 1 $175.10

Poor Farm Park 1 $1,957.00

Rockville Library 1 $206.00

Rural Point Elementary School 1 $782.80

South Anna Boat Ramp - Route 33 1 $309.00

South Anna Boat Ramp - Route54 1 $113.30

Stonewall Jackson Middle School 1 $396.55

Taylor Complex & Taylor Park 1 $1,957.00

Washington Henry Elementary School 1 $721.00

Washington Lacy Park 1 $175.10

Yankee Monument 1 $175.10

SECONDARY – DPU

EST. CUTS

PER SEASON

COST PER

CUT

WATER PLANTS

Doswell WTP 1 $334.75

Doswell WTP Entrance Rd 1 $77.25

Doswell WTP Intake Raw Water SP 1 $92.70

South Anna WTP 1 $123.60

South Anna WTP Intake Raw Water P.S. 1 $46.35

South Anna WTP Sludge Lagoons 1 $46.35

WASTEWATER PLANTS

Ashland WWTP 1 $370.80

Ashland WWTP (field) 1 $309.00

Doswell WWTP 1 $257.50

Doswell WWTP (field) 1 $77.25

Hanover Courthouse WWTP 1 $46.35

WASTEWATER PUMP STATIONS

Air Park PS (PS #1) 1 $46.35

Atlee High School PS (PS #5) 1 $46.35

Atlee Manor Pump Station 1 $46.35

Ashland Park PS 1 $46.35

Atlee Manor Pump Station 1 $46.35

Ashland Park PS 1 $46.35

Beaverdam Creek PS 1 $46.35

RFP #25-05-3237TP Addendum 3 Page | 9

Best Products PS 1 $46.35

Country Club Hills PS #3 1 $46.35

Country Club Hills PS #1 1 $46.35

Country Club Hills PS #2 1 $46.35

Crump Creek PS 1 $46.35

Crump Creek PS Entrance 1 $46.35

Dow Gil PS 1 $46.35

Grassy Swamp PS 1 $46.35

Hanover Courthouse PS 1 $46.35

Hardees PS 1 $46.35

High Point Farms PS #3 (Poteet) 1 $46.35

High Point Farms PS #4 1 $46.35

Lee Davis Road PS 1 $46.35

LeReve Manor PS 1 $46.35

Loving Heights PS 1 $46.35

Mechumps Creek PS 1 $46.35

Middle Chickahominy PS 1 $46.35

Oak Hill Estates PS – AG 1 $46.35

Oak Hill Estates PS – BG 1 $46.35

Patrick Henry High School PS 1 $46.35

Presidential Business Center PS 1 $46.35

Quarles Road PS 1 $46.35

Reardons Ridge PS 1 $46.35

Richfood Road PS 1 $46.35

Royal Glen PS 1 $46.35

Shelton Pointe PS 1 $46.35

Slaydens PS 1 $46.35

Sledd Run PS #1 1 $46.35

Sledd Run PS #2 1 $46.35

Sliding Hill PS 1 $46.35

Smithtown PS 1 $46.35

Snead Street PS 1 $46.35

South Center Street PS 1 $46.35

Truck Stop PS 1 $46.35

WELLS, STORAGE TANKS & PUMP STATIONS

Air Park Storage Tank & PS – HSWS 1 $46.35

Creighton Road Water Tank – HSWS 1 $46.35

Dianne Ridge Well, Storage Tank & PS – Rural 1 $46.35

Doswell Storage Tank & PS – HSWS 1 $46.35

Elmont storage tank and PS - HSWS 1 $46.35

Garthright Well – HSWS 1 $46.35

Garthright Monitoring Well 1 $46.35

Georgetown Well, Storage Tank & PS – Rural 1 $46.35

Harris Court Well, Storage Tank & PS – HSWS 1 $46.35

Jackson Avenue Storage Tank & Office Building – HSWS 1 $46.35

Lockwood Pump Station – HSWS 1 $77.25

Oak Hill Estates Well #2, Storage Tank & PS – Rural 1 $46.35

Oak Hill Estates Well #3 – Rural 1 $46.35

Pamunkey Regional Jail Storage Tank & PS – Rural 1 $46.35

RFP #25-05-3237TP Addendum 3 Page | 10

Pamunkey Regional Jail Wells #3 & #4 – Rural 1 $46.35

Pleasant Street Storage Tank & PS – HSWS 1 $46.35

Route 33 Vault 1 $46.35

Sinclair Manor Well, Storage Tank & PS – Rural 1 $46.35

Strawhorn Well, Storage Tank & PS – Rural 1 $46.35

MISCELLANEOUS SITES

Totopotomoy WWTP 1 $1,030.00

Totopotomoy WWTP (field only) 1 $618.00

Totopotomoy – James T. Bruce Operations Center 1 $618.00

Totopotomoy WWTP Outfall 1 $51.50

Tyson Vault and PRV 1 $46.35