315_Bates_St_-_Replace_Furnace,_A_C,_and_Water_Heater.pdf

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CITY OF JACKSON

2026-COMMUNITY DEVELOPMENT-048

315 BATES ST - REPLACE FURNACE, A/C, AND WATER HEATER

RELEASE DATE: September 16, 2026

RESPONSE DEADLINE: September 28, 2026, 9:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #2026-COMMUNITY DEVELOPMENT-048 Title: 315 Bates St - Replace Furnace, A/C, and Water Heater

Table Of Contents

1. Invitation to Bid

2. Instructions to Bidders

3. Scope of Work

4. Pricing Proposal

5. Vendor Questionnaire

6. Attachments

Attachments:

E - CDBG Additional Forms

Invitation to Bid

Sealed proposals for 315 Bates St - Replace Furnace, A/C, and Water Heater will be received by the

City of Jackson Purchasing Coordinator, Kari Kerstetter, via the City of Jackson e-Procurement

Portal, https://procurement.opengov.com/portal/cityofjackson.

The work includes the following partial listing of items with approximate quantities: 315 BATES ST -

REPLACE FURNACE, A/C, AND WATER HEATER

Bidders may obtain Instructions to Bidders, Proposal Forms, Specifications and Contract Forms on the City of Jackson e-Procurement Portal, https://procurement.opengov.com/portal/cityofjackson

Bidders will be required to meet the City of Jackson's pre-qualification requirements prior to bid opening. Bidders must be prequalified for Registration completed on SAM.gov.

The City of Jackson does not discriminate on the basis of race, religion or national origin, color, age, sex, height, weight, marital status, and physical or mental handicap as to: access, availability, employment, or participation in any of its programs and activities.

City of Jackson

Heather Ehnis

Purchasing Agent

Instructions to Bidders

1. Project

The work includes the following partial listing of items with approximate quantities:

315 BATES ST - REPLACE FURNACE, A/C, AND WATER HEATER

The scope of this work shall include all labor, equipment and materials necessary to complete this project according to the specifications listed in the contract documents. All labor, equipment and materials necessary for completion of the work, but not specifically listed as a pay item, will be deemed to be included in one or more of the pay items listed in the bid sheet.

2. No Pre-Bid Meeting - Housing Rehab

No pre-bid meeting will be held; contractors may contact the homeowner to schedule a date and time to access the property to better understand the project’s scope of work, if necessary.

HOMEOWNER: CHRISTINE YOAKAM PHONE: 517-250-7382 JASON

(SON)

3. Housing Rehabilition Basic Requirements

To be eligible for participation in City of Jackson, Community Development rehabilitation projects, a contractor must:

1. Be actively licensed by the State of Michigan and registered with the City of Jackson.

2. Possess “tools of the trade” which include basic contracting tools and vehicle for transporting materials, tools, and accessing the property.

3. Be familiar and at ease with the use of communication tools, i.e., computer and have access to electronic mail (email) and telephone.

4. Have a thorough knowledge of and adequately apply construction industry methodologies and standards.

5. Have an acceptable past performance record.

6. The contractor is responsible for obtaining all permits and/or submitting design review documents as required.

7. The contractor shall monitor day-to-day progress of their work to ensure high quality workmanship and timely completion. The Housing Rehabilitation Specialist will require notification for certain critical inspections such as discovery of dry rot or termite damage, completion of progress work and completion of final work. Failure to contact the Housing

Rehabilitation Specialist for such an inspection may result in progress payment delays or non-payment.

8. For all work that involves lead hazard reduction, the contractor is responsible for cleaning the site to a level below the current thresholds established by the Environmental Protection

Agency (EPA) for floors, interior sills, exterior window wells, and floors. The Housing

Rehabilitation Specialist will advise contractor which Lead Risk Assessor is selected for the project; the contractor is responsible for ordering the clearance examination. Lead clearance must be achieved before relocated occupants are allowed to return to their home. The contractor is responsible for all additional cleaning operations if the work fails to attain the mandated clearance thresholds as well as any additional cost assessed by the clearance technician for repeated visits, dust and/or laboratory fees. Final payment is withheld until the unit passes clearance testing.

9. The contractor will provide an eighteen (18) month warranty for work and materials completed under the contract.

1. Minimum required limits of liability:

a. For jobs with an estimated contract cost of less than $50,000

a. Comprehensive Commercial General Liability, limits of at least:

(1) Bodily Injury, each occurrence $300,000

(2) Bodily Injury, each aggregate $500,000

(3) Property Damage, each occurrence $100,000

(4) Property Damage, aggregate $100,000

(or in the alternative to 1, 2, 3, 4)

(5) Bodily Injury and Property Damage Combined Single Limit each occurrence $500,000 and aggregate $500,000

b. Automobile Liability, limits of at least:

(1) Bodily Injury, each person $300,000

(2) Bodily Injury, each occurrence $500,000

(3) Property Damage, each occurrence $100,000

(or in the alternate to 1, 2, 3)

(4) Bodily Injury and Property Damage Combined Single Limit each occurrence $500,000

4. Proposals for Housing Rehab

a. Proposals should be submitted to Submit Electronic Responses via the City’s e-Procurement

Portal, https://procurement.opengov.com/portal/cityofjackson.

b. Proposals, affidavits, certificates and all appendices must be fully and properly filled out and executed.

c. Proposals must be bid on a unit price basis as applied to the estimated quantities. Where errors of extension of totals are made, the unit price bid multiplied by the estimated quantity shall govern. The preliminary estimates of quantities indicated, although given with as much accuracy as possible, are to be regarded as approximately only, and are given for the general guidance of the bidders and as a basis upon which the different proposal may be compared. The City reserves the right to increase or diminish any or all of these quantities within reasonable limits and the Contractor will be paid for the actual work completed and accepted by the City at the prices stated in his Proposal.

Upon the discovery of an obvious error in a bid document that could result in a change in the amount of a bid, the staff of the Purchasing Department shall contact the bidder in writing and advise the bidder that it has seven working days from the date of the letter to correct the error. This correction shall be in writing directed to the Purchasing Agent and shall be postmarked no later than seven working days from the date of the letter referred to in the first sentence of this paragraph.

If no correction is received in a timely fashion, then the Purchasing Agent shall reject the bid. If a correction is received and the Purchasing Department deems the same to be appropriate and proper in every way, the Purchasing staff shall attach same to the original bid document and shall then proceed to tabulate the bids as corrected.

d. Proposals may be withdrawn up to the time for opening bids announced in the Invitation for Bids.

Proposals shall remain in effect for 90 days after opening.

e. Each bidder shall be held to have examined the site of the proposed work and adjacent areas in order to arrive at a clear understanding of the conditions under which the work is to be done. He shall be held responsible to have compared the site with the drawings and specifications and to have satisfied himself as to the conditions of the site, existing obstructions, the actual elevations, and any other conditions affecting the carrying out of his work. No allowance or extra consideration on behalf of the Contractor shall be allowed by reason of error, negligence, oversight, or carelessness on the part of the Contractor.

5. Award for Housing Rehab

a. The contract will be awarded to the Responsible Bidder submitting the lowest proposal complying with the conditions of the Invitation for Bids and Instructions to Bidders, provided the bid is reasonable and it is in the interest of the Owner to accept it. The bidder to whom the award is made will be notified at the earliest practicable date. The Owner, however, reserves the right to reject any and all bids and to waive any informality in bids received whenever such rejection or waiver is in the interest of the Owner. Anything contained herein to the contrary notwithstanding, Owner may award the contract to a bidder submitting the non-lowest proposal, provided Owner pays the difference between the lowest proposal and the selected proposal.

b. The Owner and the City also reserve the right to reject the bid of any bidder who has previously failed to perform properly, or to complete on time, contracts of a similar nature; who is not in a position to perform the contract; or who has habitually and without just cause neglected the payment of bills or otherwise disregarded his obligations to subcontractors, material, men or employees.

6. Contract for Housing Rehab

The successful bidder will be required to enter into a contract with the property owner by executing a

Construction Contract Rehabilitation of Residential Property and shall comply with all terms and conditions contained therein.

Scope of Work

1. F19 - FURNACE - REPLACE (Specification ID:1.19000)

PERMIT REQUIRED

Replace existing furnace with new 95% efficient forced air, gas fired furnace bearing AGA label.

Furnace output capacity shall be sufficient to heat the structure according to NWAHA standards.

Installations shall comply with the current Michigan Mechanical Code.

All habitable rooms, as designated by the Building Inspector, shall be supplied with warm air sufficient to maintain temperatures according to NWAHA standards.

All new register installations shall be located in floor or low wall with the exception of bathrooms, which shall be wall mounted. Provide an adequate means of return air for these new supply runs. The use of ceiling diffuser outlets will be allowed only with prior approval.

When new supply or returns are required and duct is run through any habitable room, it shall be enclosed in new or existing walls. Any new enclosure shall match existing surfaces. Installation shall include a register in the warm air plenum or trunkline to provide heat to the cellar and a new thermostat.

A filter rack with cover shall be installed in the return air duct outside of the furnace cabinet.

Whenever possible, insulate new supply and return ducts in unheated attic spaces, ventilated crawl spaces, and other exposed locations to prevent excessive heat loss. Flexible duct shall be used only in attics or crawl spaces.

If not bid as a separate part of this contract, the installation shall include repair or replacement of wiring and/or plumbing necessary to comply with local code. If the existing ductwork is not to be replaced, it must be approved by the Mechanical Inspector.

NOTE: Electrical work by others

2. AC UNIT (Specification ID:85.04750)

PERMIT REQUIRED

Air compressor to have a minimum SEER rating of 12 and to be sized to properly cool house. Unit to have a 15-year manufacturer's warranty.

Provide material necessary to connect heating and cooling unit to existing duct system.

Install new thermostat if necessary.

Provide necessary electrical connections.

Material and method of installation to comply with mechanical, gas and electrical code requirements.

NOTE: Electrical work by others

3. WA1 - High Efficiency unit (Specification ID:75.10000)

PERMIT REQUIRED

Disconnect existing unit and remove from property. Installation of a new High efficiency unit.

Water heater shall be installed in accordance with the manufacturer's installation instructions.

Electric water heaters shall conform to the requirements of the Michigan plumbing Code and provisions of NFPA 70.

Gas-fired water heaters shall conform to the requirements of the International Fuel Gas Code.

Elevation of water heater ignition sources and mechanical damage protection requirements for water heaters shall be in accordance with the IMC and the IFG codes.

Appliances shall be provided with access for inspection, service, repair, and replacement without disabling the function of a fire-resistance-rated assembly or removing permanent construction, other appliances or any other piping or ducts not connected to the appliance being inspected, service, repaired or replaced.

A level working space at least 30 inches deep and 30 inches wide shall be provided in front of the control side to service an appliance.

NOTE: Electrical work by others

Pricing Proposal

The Undersigned has examined the plans, specifications, and the location of the above-described work, and is fully informed as to the conditions relating to its performance, and understands the quantities shown in the estimate and on the plans are accurate to the best belief and knowledge of the Engineer but are not guaranteed.

The undersigned hereby proposes to furnish all equipment, materials, supplies, labor, and services necessary to commence and complete the project as described in the Contract Documents; and in strict conformity with the requirements of the Specifications and such other special provisions and supplemental specifications as may be a part of this proposal for the above described project at the following unit prices all labor, equipment and materials necessary for completion of the work, but not specifically listed as a pay item, will be deemed to be included in one or more of the pay items listed in the bid sheet.

Bidder has examined and carefully studied the Bidding Documents, other related data identified in the

Bidding Documents.

315 BATES ST - REPLACE FURNACE, A/C AND WATER HEATER

Lump sums shall contain all labor, materials, equipment, and related fees and permits

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 REPLACE FURNACE PER

SPECIFICATIONS

1 LUMP SUM

2 REPLACE A/C UNIT PER

SPECIFICATIONS

1 LUMP SUM

3 REPLACE WATER HEATER PER

SPECIFICATIONS

1 LUMP SUM

TOTAL

Vendor Questionnaire

1. Confirmations

Proposal Confirmation* By submitting this application, I, the bidder, hereby propose to perform said work, strictly as specified in the bid documents at the prices set forth on the attached schedule of bid prices, upon receipt of written notice of acceptance of this bid within one hundred twenty (120) calendar days after opening of the bids at the time stated in said Invitation; to execute a properly completed contract in the form provided with the bid documents in accordance with this bid; to give bond with good and sufficient surety or sureties, satisfactory to the City Attorney of Jackson, for the faithful performance of said contract, for payment of labor and materials, and, if required, for maintenance of work; and to give such bond within ten (10) days after notice of award.

☐ Please confirm

*Response required

Contract Compliance* The Commission of the City of Jackson, on 12/19/72, passed a resolution committing the City to a policy and procedure regarding compliance to affirmative hiring practices by contracting agencies doing business with the City of Jackson, effective 12/20/72.

The purpose of the policy and procedure is to ensure that all citizens of our community have the opportunity for equality of treatment in service and employment.

The City requests that all bidders who will be doing business with the City in the amount of $5,000 or more during any fiscal year, shall comply with the provisions of the Contract Compliance Policy.

Bidders will be required to show an Equal Employment Opportunity Certificate of Compliance or demonstrate compliance with standards for equal employment opportunity established by state and federal statute:

will not discriminate against any employee or applicant for employment with respect to hire, tenure, term, conditions, or privileges or employment because race, religion or national origin, color, age, sex, height, weight, marital status, sexual orientation, gender identity, and physical or mental handicap.

In connection with this commitment, the bidder understands that they will be reviewed by the State of

Michigan, Department of Civil Rights for determination of its status as an awardable Bidder.

The undersigned hereby agrees that they will abide by the terms of any agreements made with the

City of Jackson in order to achieve awardable status.

☐ Please confirm

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Non-Discrimination Clause for All City of Jackson Contracts * In connection with the performance of this contract, the contractor agrees as follows:

1. The contractor will not discriminate against any employee/employer for employment because of race, religion or national origin, color, age, sex, height, weight, marital status, sexual orientation, gender identity, and physical or mental handicap. The contractor will take affirmative action to ensure that minority applicants are employed, and that employees are treated during employment without regard to their race, religion, color, national origin, age, sex, height, weight, marital status or handicap. Such action shall include, but not be limited to, the following: layoff or termination, rates of pay or other forms of compensation, selection for training, upgrading or promotion, transfer or recruitment.

2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, age, sex, height, weight, marital status or handicap. As a disclaimer, the contractor may state in the advertisement that he/she is an equal opportunity employer.

3. The contractor will furnish and file compliance reports with the City of Jackson as requested. Such reports shall elicit information as to the practices, policies, program and employment statistics for the contractor and said contractor shall permit access to all books, records and accounts regarding employment practices by agents and representatives of the City duly charged with investigative duties to assure compliance with this clause.

4. Breach of the covenants herein may be regarded as a material breach of the contract or purchasing agreement.

5. The contractor will include, or incorporate by reference, the provisions of paragraphs (1) through

(4) in every subcontract or purchase order unless exempted by the rules, regulations or orders of the

Michigan Civil Rights Commission and will provide in every subcontract or purchase order that said provisions will be binding upon each subcontractor or seller.

☐ Please confirm

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Equal Employment Opportunity Certification * The undersigned understands and agrees that, as a Contractor for services, there shall be no discrimination against any employee or applicant for employment because of race, religion or national origin, color, age, sex, height, weight, marital status, sexual orientation, gender identity, and physical or mental handicap, including but no limited to employment, upgrading, demotion, or transfer;

recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation and selection for training.

The Contractor further agrees to the following:

(a) It will assist and actively cooperate with the City in obtaining compliance of any subcontractors with the equal opportunity rules, regulations, and relevant orders.

(2) It will furnish the City such information as might be required for the supervision of its compliance program and will otherwise assist the City in the discharge of its responsibility for ensuring compliance.

(3) In the event that the Contractor fails or refuses to comply with the equal opportunity regulations, the City may cause to be canceled, terminated, or suspended in whole or in part the contractual arrangement between the City and the Contractor.

☐ Please confirm

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SAM.gov UIN* Please provide your sam.gov Unique ldentity Number (UlN), if you have received it. lf you have applied for your UIN and have not received it, please indicate the date of application.

*Response required

Attach required Certificate of Insurance and Builder's License(s)* *Response required

Additional Documents

Equal Opportunity Clause* During the performance of this contract, the contractor agrees as follows:

(1) The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, or national origin. Such action shall include, but not be limited to the following:

employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, or national origin.

(3) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

(4) The contractor will comply with all provisions of Executive Order No. 11246 of Sept. 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

(5) The contractor will furnish all information and reports required by Executive Order No. 11246 of

September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the

Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 of Sept 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No.

11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

(7) The contractor will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of Sept. 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, That in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States."

☐ Please confirm

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