31310020R0006_Amendment 0001.pdf

(x)

31310020R0006 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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NRCHQ

WASHINGTON DC 20555-0001

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ACQUISITION MANAGEMENT DIVISION

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04/10/20200001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/10/2020

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Margo Katzper

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

31310020R00006 Amendment 0001

The purpose of this amendment is to:

a) Remind vendors that all contract clauses flow down to subcontractors and consultants specifically clause H.22 2052.209-72 entitled “Contractor Organizational Conflicts of Interest.

(Jan 1993)”. As prescribed by §2009.570-8 Subcontracts 1 found in Attachment No. 1 requires all subcontractors and consultants performing services in excess of $10,000.00 to submit a representation statement as required;

As stated in section K. 2 2052.209-71 entitled “Contractor Organizational Conflicts of Interest (Representation). (OCT 1999)”

"I represent to the best of my knowledge and belief that the award to [Subcontractor Name Here] under the scope of solicitation 313100R0004 does / / or does not / / involve situations or relationships of the type set forth in 48 CFR 2009.570-3(b)."

b) Provide NRC responses to technical questions received;

c) Provide NRC responses to cost questions received; and

d) Provide clarifications to Table in Section 3.1 REACTOR LICENSING TECHNICAL ASSISTANCE and 3.2 REACTOR OVERSIGHT TECHNICAL ASSISTANCE.

b) Responses to Technical Questions Received:

1. Regarding the subject solicitation: the “Place of Performance:” in sam.gov is blank (doesn’t indicate NRC offices or contractor offices). It indicates some travel may be necessary:

Preparing for and traveling to NRC Headquarters, Regional offices, or plant sites for the purpose of participating in audits, inspections, as well as attending meetings at other NRC locations, with applicants, potential applicants, licensees, or vendors;

Is it possible to perform work under the contract at one of the contractors work locations? I understand the answer may be different depending on the specific task order SOW. Are there any SOW’s where work can be done outside of NRC offices? (e.g. North Carolina).

NRC Response: All work performed under the scope of this contract will be off-site and not at NRC Headquarters. The contractors can perform the work from their respective locations. Travel required during the life of the contract will be detailed in the individual task orders.

1 §2009.570-8 Subcontracts.

The contracting officer shall require offerors and contractors to submit a representation statement from all subcontractors (other than a supply subcontractor) and consultants performing services in excess of $10,000 in accordance with §2009.570-4(b). The contracting officer shall require the contractor to include contract clauses in accordance with §2009.570-5 in consultant agreements or subcontracts involving performance of work under a prime contract.

2. General, SOW Section C: We understand that environmental reviews associated with nuclear reactors fall under the companion solicitation, No. 31310020R0005 (SOW Section 3.2). The detailed SOW of Solicitation No. 31310020R0006, Sections 3.1-3.3, does not mention environmental reviews. However, environmental review and/or environmental impact are mentioned in several other places in the solicitation (first paragraph of 3.0, and throughout Sections 5.0 and 5.1 and the personnel requirements tables in Section 5.2).

Please confirm that environmental reviews are not part of the scope of 31310020R0006 and that environmental expertise is not expected to be included in the proposal.

NRC Response: Environmental reviews are not part of the scope of 310020R0006.

Section 5.0 tables have been revised to remove “Environmental Review” from the qualification’s tables.

3. Section L.13, Volume I – Technical Proposal Instructions, Evaluation Factor One; Page 111- 112: The RFP states that “offerors must submit separate personnel qualifications for each TSSA except for litigation support.” We understand that there are two TSSAs – SOW Sections 3.1 and Section 3.2 – and that the eleven areas identified within Section 3.1 are not considered TSSAs but rather are a part of TSSA 3.1.

Please confirm.

NRC Response: Correct offerors must submit separate personnel qualifications for each TSSA except for litigation support. The subsections under 3.1 are not individual TSSA’s. The subsections under 3.1 are part of section 3.1.

4. Section L.13, Volume I – Technical Proposal Instructions, Evaluation Factors Two and Three; page 112-113: In the Q&A on the companion solicitation #31310020R0004, NRC stated (p. 9) that “Evaluation Factors 2, 3 and 4 address the entire scope of work and should not be separated out for each TSSA.”

Please confirm that this same instruction applies with respect to Evaluation Factors 2 and 3 on solicitation #31310020R0006.

NRC Response: Evaluation Factors 2, 3 and 4 shall address the entire scope of work and should not be separated out for each TSSA.

5. Question: Qualifications for only 2 (PM and SME’s) of the 8 labor categories are presented in the solicitation on page 114. Could you please provide the qualifications required for all the labor categories including:

1. Senior Engineer/Scientist ; 2. Mid-Level Engineer/Scientist ; 3. Junior Engineer/Scientist ; 4. Senior Technical Reviewer ; 5. Technical Reviewer ; and 6.

Administrative Support ?

NRC Response: Offerors shall propose on the LOE given, so the NRC can understand the offerors cost structure and to determine cost reasonableness. As stated, successful offerors will share the IDIQ ceiling. All task orders will have a different level of effort table.

The LOE table is for purposes of developing cost. The table in Section 5.2 is for Evaluation Factor #1.

6. Question: Toward the end of Section 3.1 (page 13), there are references made to NRR Office Instructions that we must be familiar with. We have searched Google, the NRC Web site, and the NRC records system (ADAMS), and could not find the following documents:

a. LIC 103, Exemptions from NRR Regulations

b. LIC 201, NRC Support for the Hearing Process

Could you please provide a source to locate these documents so we can be fully prepared to support the safety reviews?

NRC Response: Currently the Office Instructions LIC 103 and LIC 201 are not publicly available as they are being revised. These will be furnished upon award of a Task Order when applicable.

7. Question: Additionally, can you please advise how we can access the latest version of the Design-Specific Review Standards (DSRS) mentioned in the last paragraph of Section 3.1 as those documents do not exist in final form at present?

NRC Response: The NuScale Design-Specific Review Standards can be found here:

https://www.nrc.gov/docs/ML1535/ML15355A295.html

8. Question: Once the NRC Contracting Officer issues a Task Order Request for Proposal (RFTOP) for a given scope of work (SOW) and the Contractor has reviewed the SOW (including the proposed number of hours), will there be an opportunity via telecon or other means to discuss with NRC (a) the SOW to ask clarifying questions on the scope/tasks and

(b) the NRC’s proposed number of hours to ensure as complete understanding of the work as possible prior to the Contractor’s submitting the technical and cost proposal to the

RFTOP?

NRC Response: When a RFTOP is issued, the NRC will provide the level of effort that are anticipated for the requirement. Offerors can use the LOE for advisory purposes as hey develop their cost proposal. All RFTOP’s will include a question period to give offerors an opportunity to ask technical and cost questions.

9. Question: If needed and as approved, will Contractor staff be provided access to NRC’s non-public version of ADAMS (Agencywide Document Access and Management System) to access relevant documentation?

NRC Response: A security clearance is required in order to access C’s non-public version of ADAMS. This requirement will be included in the Task Order. The security related clauses are included in this solicitation.

10. Question: Will there be a kickoff meeting via telecon associated with (a) any general post-award activities and (b) each task order awarded with the appropriate NRC staff and Contractor staff supporting the task order?

The NRC will hold elective contractual related kickoff meeting for each successful offeror. Various Task Orders will have independent technical kickoff meetings.

11. Question: Approximately what portion of the overall potential work scope does NRC anticipate requiring security clearances? What level of security clearance? (Noted in Section 5.0, page 14).

NRC Response: Refer to Attachment 6 NRC 187 for the highest-level security clearance that may be required. It’s hard to project what unplanned work will require a security clearance now. The NRC can anticipate that less than 25% of the work will need a security clearance.

12. Question: During the course of supporting a given task order, there will likely be sharing of licensee submitted material for a given review or licensing action and discussion of preliminary findings between the NRC staff and Contractor. For non-sensitive/unclassified material, will NRC require any particular protections of communications on these types of material between NRC staff and Contractor beyond perhaps password protecting files?

NRC Response: Dependent upon the information being transmitted the NRC Contracting Offers Representative (COR) will indicate what level of protection needs to be used. Utilizing a password protection on electronic files is one method.

c) Responses to Cost Questions Received:

1. The total estimated cost of the contract is listed on page 6 as $17,000,000. However, the level of effort table on page 114 indicates a total of 7,000 hours annually. Also, the Travel Expenses and Other Direct Costs on page 114 seem to be extraordinarily high for only 7,000 hours of estimated work. The estimates don't seem to match up. Could you please explain these estimates further?

NRC Response: Offerors shall propose on the LOE provided, so the NRC can understand the offerors cost structure and to determine cost reasonableness. As stated, successful offerors will share the IDIQ ceiling. All task orders will have a different level of effort table.

2. Section L.13, Volume II – Cost/Price Proposal Instructions; Page 114: Page 114 includes a “Level of Effort Table.”

Question: How should offerors allocate these hours to the different TSSAs? If NRC does not provide an allocation, offerors’ proposals may not be comparable.

NRC Response: The Level of Effort table does not directly relate to one TSSA areas or the all the TSSA areas. The Level of Effort purpose is to create a uniformity in amongst the offerors and for the NRC to determine cost reasonableness of the labor rates. Offerors shall not deviate from the provided Level of Effort estimated hours.

3. Section L.13, Volume II – Cost/Price Proposal Instructions, paragraph iv; Page 112:

Paragraph iv. states: “The offeror's cost/price proposal shall be based on the NRC's estimated level of effort (see Level of Effort Table below)… The following distribution of hours shall be used in preparing your cost proposal.” The Level of Effort table that follows presents hours by labor classification.

Question 1: In order to assure cost comparability among offerors, can NRC describe how it expects offerors to allocate hours within each category among the personnel proposed for specific tasks, given that offerors cannot know specific task order personnel requirements.

For example, NRC’s estimate for Senior Engineer/Scientist is 750 hours per year. An offeror might propose 10 different individuals in this category with varying capabilities depending upon task order scope. Should offerors assign equal numbers of hours to each individual, or follow some other allocation methodology?

NRC Response: Offerors can allocate the hours amongst several individuals for each category.

The Level of Effort table does not directly relate to one TSSA area(s) or the all the TSSA areas. The Level of Effort purpose is to create uniformity amongst the offerors and for the NRC to determine cost reasonableness of the labor rates. Offerors shall not deviate from the provided Level of Effort estimated hours.

Question 2: Are offerors expected to show all proposed personnel in the cost proposal, even if only for minimal hours?

NRC Response: Offerors are not expected to show all proposed personnel in the cost proposal.

4. Section L.9 52.16-1 Type o f Contract, Section L.13 Volume II- Cost/Price Proposal Instructions; Page 109, 113; Section L.13 iii. states: “In accordance with section L.9 offerors shall submit cost proposals in accordance with one of the following contract types (1) cost plus fixed fee (Offerors with reviewed/approved DCAA indirect rates), (2) cost reimbursement (Educational Universities) and (3) Time and Materials (Offerors who have never been audited by DCAA).

Question: May offerors whose rates have previously been reviewed/approved propose on a T&M basis?

NRC Response: Yes. The offeror can decide the contract type they want to use to propose for this requirement. Under both contract types the supporting cost information must demonstrate that the indirect rates are approved by DCAA or certified accounting firm.

5. Section L.13, Volume II- Cost/Price Proposal Instructions; Page 114-115: The language under the paragraphs “Direct Labor Rates” and “Indirect Rates” requires offerors to provide detailed pricing data for subcontractors.

Is this necessary for subcontractors who are proposed on a fixed labor rate or T&M basis?

Is this necessary for subcontractors who are not subject to audit by DCAA or any federal agency and who are proposed on a fixed labor rate or T&M basis?

NRC Response: Yes. The prime contractor shall provide pricing data all proposed subcontractors. The cost information can be sent directly to the NRC Contracting Officer via e-mail to ensure confidentiality of their pricing information.

d) Clarifications to the tables in Section 3.1 REACTOR LICENSING TECHNICAL ASSISTANCE, and 3.2 REACTOR OVERSIGHT TECHNICAL ASSISTANCE

3.1 REACTOR LICENSING TECHNICAL ASSISTANCE

Educational Requirements Required Experience Minimum Number of Years of Experience

Project Manager (PM)

Bachelor’s Degree in Engineering or Science

Direct project management experience in professional commercial nuclear support services related to:

· safety, and/or security, and/or environmental impact where judgments are made as to whether applicable codes and federal regulations are being, or have been, implemented and/or followed

· the design, construction, operation, maintenance, security, inspection and environmental review of nuclear power plants and non-nuclear facilities licensed by the NRC

10 years

Knowledge of regulations and guidance such as NUREGs, Regulatory Guides (RGs), SECYs and NRR Office Instructions to support the safety reviews

Subject Matter Expert’s

(SME)

Bachelor’s Degree in Engineering or Science

Direct nuclear power related experience related to the design, construction, operation, maintenance, security and inspection and environmental review of nuclear power plants and non-nuclear facilities licensed by the NRC

10 years

Knowledge of regulations and guidance such as NUREGs, Regulatory Guides (RGs), SECYs and

In-depth experience relevant to the technical and/or scientific discipline and the NRC licensing or regulatory actions related to operating reactors, new large light water reactors, NPUFs, and advanced reactors, during the phases of the regulatory lifecycle, from construction through operation

3.2 REACTOR OVERSIGHT TECHNICAL ASSISTANCE

Educational Requirements Required Experience Minimum Number of Years of Experience

Project Manager (PM)

Bachelor’s Degree in Engineering or Science

Direct project management experience in professional commercial nuclear support services related to:

· safety, and/or security, and/or environmental impact where judgments are made as to whether applicable codes and federal regulations are being, or have been, implemented and/or followed

· the design, construction, operation, maintenance, security, inspection and environmental review of nuclear power plants and non-nuclear facilities licensed by the NRC

10 years

Knowledge of regulations and guidance such as NUREGs, Regulatory Guides (RGs), SECYs and

Subject Matter Expert’s

(SME)

Bachelor’s Degree in Engineering or Science

Direct nuclear power related experience related to the design, construction, operation, maintenance, security and inspection and environmental review of nuclear power plants and non-nuclear facilities licensed by the NRC

10 years

In-depth experience and expertise relevant to the technical and/or scientific discipline and interrelated oversight activities related to operating reactors, new large light water reactors, NPUFs, and advanced reactors, during the phases of the regulatory lifecycle, from construction through operation