311-60-01D9 Self Propelled-Tracked-Stump Cutter 35HP Rev2026July.docx

Specification No. 311-60-01 D9

Specification No. 311-60-01 D9

Specifications for a Self-Propelled Stump Cutter State of Illinois Department of Transportation Bureau of Business Services Specifications for a Self-Propelled Stump Cutter August 2026 This specification covers a self-propelled stump cutter to be used by the Department of Transportation Division of Highways Operations. To improve operating efficiency, parts and service availability the Department of Transportation is specifying acceptable units by required equipment and accessories as outlined below.

Requirements of the Bidders:

All bidders are expected to quote upon a manufacturer's latest standard model complete with all standard equipment plus any optional or special equipment required. Optional equipment when called for in the specification to be included in the quoted unit price. Units shall have all necessary accessories and attachments mounted when delivered and as described in the attached specifications. Deviations from these requirements in efforts to obtain extremely low prices will not be acceptable. Equipment proposed meet the requirements specified below.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

Successful bidder should be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment. Bidder should provide documentation and enumerating service locations.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized servicing dealer of the manufacturer, and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall submit warranty information upon request. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair, or replace the equipment at no charge to the Department upon notice.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of inoperable equipment at Manufacturer’s cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

The use of a brand name or equal is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. "Or equal" submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

The use of brand name is for the purpose of ensuring safety, compatibility in existing systems, preserve warranty, and ensure maintenance.

All units to include the following standard or optional accessories and equipment:

Stump Cutter Design:

Full frame, open station, self-propelled design with a front-mount rotary cutter.

Engine:

Current production air or liquid cooled engine meeting the following:

· Minimum gross engine HP of 35.

· Meets or exceeds current emissions standards.

· Dry style air cleaner

· Fuel filter / water separator (Diesel)

· Minimum 12-volt electrical system

· Low Maintenance battery

· Engine oil cooler (Air cooled engines)

· Cold weather starting aid (Diesel)

· Long Life Antifreeze -30F if equipped with radiator.

Component provided:

Minimum 5-gallon fuel tank capacity. The tank or cap to be clearly identified.

The engine controls and instruments to be included as follows:

· Key operated ignition or pass code.

· Starter switch with neutral safety switch

· Hand or Automatic controlled throttle

· Fuel gauge.

· Hour meter

· Engine temperature gauge or warning light.

· Engine oil/temperature gauge or warning light.

Transmission:

Hydrostatic drive type with a variable high / low speeds.

Hydraulics:

Manufacturers standard open centered hydraulic system. The system is able to support any manufacturer options or accessories that may be added.

Minimum 2-gallon hydraulic reservoir with filtration.

Drive System:

Crawler track drive system.

Brake System:

Manufacturer’s standard system with mechanical parking brake.

Steering:

Manufacturer’s hydraulic manual lever steering.

Operator’s Station:

Manufacturer’s open position with protective shielding.

Cutter Controls:

Joystick(s) or lever(s) type control for operating cutter functions including the following, but not limited to:

· Cutter On/Off

· Sweep control

· Speed control.

· Lift and down pressure

· Right to Left Swing

· Operator Presence System Cutting Wheel System:

Front-mount design, hydraulic direct drive or drive motor to multi belt pulley system, with the following minimum requirements:

Cutter wheel:

· Diameter without Teeth 17 in

· Thickness 0.5 in

· Speed 1400 rpm

· Swing cut 47 in

· Cut Above Ground 23 in

· Cut Below Ground 12 in

· Number of Teeth 16

· Number of Indexes 2

· Roller Bearing Pillow Blocks when applicable

· 1.50 in cutter shaft

The cutting wheel to feature an industry standard quick-change design allowing a single operator to change out the cutting teeth at the jobsite.

A full width steel cover with chip deflector to cover the top and rear of cutter wheel while operating.

Paint / Finish:

All parts normally painted to be cleaned, prepped, painted or powder coated manufacturer’s standard color.

Additional Equipment:

Any necessary counter weight to be provided to ensure both safe operation and transport after the installation of any option.

Warranty and General Bid Information:

Safety Features:

The unit proposed must comply with all Federal, OSHA and ANSI safety requirements.

Inspection and Tests:

The State of Illinois reserves the right to request the bidder to give a demonstration of the unit prior to delivery.

Cost of minor modifications to the unit, if required, and contained in the specifications, will be borne by the successful bidder.

Manufacturer's Standard Warranty:

Coverage - All defective parts and workmanship.

Duration - One (1) year from date of acceptance minimum.

Warranty service - All defects shall be corrected at no cost to the State.

Safety Components:

The truck/unit shall be furnished complete with all safety components that are required by the current Federal, State, ANSI, NEMA and OSHA Safety Standards.

Manuals:

Copies of all operators’ manuals, parts lists and warranty information shall be provided at the time of delivery.

One copy of the service or shop manual for each machine shall be provided upon delivery.

Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on Flash drive in lieu of paper.

Educational Instruction:

Instruction performed by qualified factory or dealer personnel covering the operation, routine service and maintenance of the complete unit shall be provided upon delivery or scheduled thereafter. The instruction shall be for all personnel in the assigned headquarters location of the machine. More than a single day may be required to satisfy this requirement.

If available, an instructional video covering the operation of this equipment.

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification

b) Descriptive Literature Proposed unit meets specification. Yes |_| No |_|