311 60 01 Self-Propelled Stump Cutter October 2021.docx

State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for a Self-Propelled Stump Cutter October 2021 This specification and questionnaire covers a self-propelled stump cutter to be used by the Department of Transportation for highway maintenance projects. In an effort to improve parts and service availability and increase tool life, the Department of Transportation is specifying units and accessories as outlined below.

Each bidder shall submit with his bid descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Proposal for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

Specification No. 311-60-01

Specification No. 311-60-01 Questionnaire for a Self-propelled Stump Cutter

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

Chassis:

The Stump Cutter shall be a full frame, open station, self-propelled design with a front-mount rotary cutter. It shall include the following standard or optional accessories and equipment:

Engine:

The cutter shall be provided with a current production air or liquid cooled engine meeting the following:

35 H.P. engine Tier4F emissions (Emission level furnished shall be the level required at manufacture) Dry style air cleaner Fuel filter water separator 12-volt electrical system Alternator/regulator Maintenance free battery Engine oil cooler

Component provided:

The unit shall have approximately a 5-gallon fuel tank capacity. The tank or cap shall be clearly labeled

The engine controls and instruments shall be included as follows:

· Key operated ignition or pass code

· Starter switch with neutral safety switch

· Hand or Automatic controlled throttle

· Fuel gauge

· Hour meter - activated by engine oil pressure or engine RPM.

· Engine temperature gauge or warning light.

· Engine oil/temperature gauge or warning light.

· Cold weather starting aid. (If required)

Transmission:

The transmission shall be a hydrostatic drive type with a variable control and two speed motor.

Hydraulics:

The hydraulic system shall be manufacturers standard system with load compensated or load sensing pump. The system shall be able to support any optional accessories that may be added.

The hydraulic system shall have approximately ±5-gallon hydraulic reservoir with a 10-micron filter.

Tires and Wheels:

The wheels shall be heavy-duty automotive disc type, painted or powder coated manufacturer’s standard color.

Note: If cutter is not all wheel drive the driven axle shall be tandem wheel design with four (4) wheels and tires.

The tires shall be new first run quality, off-road type, all terrain with load range required to meet gross weight of cutter.

One spare tire and wheel assembly shall be included with each unit.

Complies: |_| Yes |_| No Note: Crawler track drive systems will be considered equal to wheeled units.

Brake System:

The brake system shall be manufacturer’s standard system with mechanical parking brake.

Steering:

The steering shall be manufacturer’s hydraulic manual lever steering.

Complies: |_| Yes |_| No Operator’s Station:

The operator’s station shall be manufacturer’s open position with protective shielding.

Complies: |_| Yes |_| No Cutter Controls:

The cutter shall feature a joystick(s) or lever(s) type control for operating cutter functions including the following, but not limited to:

Cutting Wheel System:

The cutting system shall be a front-mount design, hydraulic direct drive motor to multi belt pulley system, with the following minimum requirements:

Cutter wheel:

· Diameter without Teeth ±17 in

· Thickness 0.5 in

· Speed 1400 rpm

· Straight Line Dimension 47 in

· Cut Above Ground 24 in

· Cut Below Ground 15 in

· Number of Teeth 16

· Number of Indexes 2

· Number of Pockets 16

· Reversible Pockets 16

· Double Row Roller Bearing Pillow Blocks

· 1.75 in cutter shaft

The cutting wheel shall feature an industry standard quick-change design allowing a single operator to change out the cutting teeth at the jobsite.

Complies: |_| Yes |_| No A full width steel cover with chip deflector shall cover the top and rear of cutter while operating.

Complies: |_| Yes |_| No

Finish:

All exterior surfaces normally painted or powder coated shall be manufacturer’s standard color.

Additional Equipment:

All necessary counter weighting shall be provided to ensure both safe operation and transport after the installation of any option.

Complies: |_| Yes |_| No |_| Not required Warranty:

Full coverage warranty for a minimum 12 months shall be provided. The warranty shall be the standard maximum coverage warranty offered with no additional charges. The bidder shall attach a copy of warranty with the bid.

Preparation:

This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation approval.

Complies: Yes |_| No |_| The unit shall be delivered oiled, greased, serviced and ready for operation.

Complies: Yes |_| No |_| General:

Three copies of all operator’s manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: Yes |_| No |_| One set of service manuals shall be provided to each delivery location.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Training:

Instruction shall be performed by qualified factory or dealer personnel covering the operation, routine service and maintenance of the machine shall be provided upon delivery. The training shall be for all personnel in the assigned headquarters location of the machine. More than a single day may be required to satisfy this requirement.

Complies: Yes |_| No |_|

Note: This is not a sales call. Training not meeting IDOT expectations will generate a “Complaint-to-Vendor” that would affect award recommendations for future quotations.

Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

Complies: |_| Yes |_| No Repair Parts and Service:

Since continuous operation of this excavator is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service within the State of Illinois.

The vendor or manufacturer of the unit which is considered for award shall, at the request of the State of Illinois, demonstrate this equipment within the receiving District in the State of Illinois in the presence of authorized State personnel to prove out any features which may be in question.

Complies: Yes |_| No |_| Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature