30DOE-S3289 Questions Answered.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- NDE Video Conferencing Equipment Replacement
- Solicitation number
- 30DOE-S3289
- Issued by
- Clark County, Fish Springs CDP, Nevada
About this file
The document is a bid Q&A file for RFP 30DOE-S3289, issued by the Nevada Department of Education (NDE) for a comprehensive video conferencing equipment replacement project across multiple locations in Carson City and Las Vegas. The procurement involves upgrading 7 medium conference rooms, 6 small conference rooms, and 2 large board rooms with Microsoft Teams-certified technology, including Neat collaboration bars, network switches, audio equipment, display screens, and control systems. The project requires installation of advanced audiovisual systems with 12MP cameras, auto-framing capabilities, and enterprise-grade technical infrastructure, with a project completion timeline of 3 months from contract execution and a total estimated budget of $300,000.
The contract will be awarded to a single vendor with specific technical requirements, including Crestron equipment programming certification, MS Teams integration, and the ability to support configurations in both Carson City and Las Vegas. Vendors must have a proven track record working with MS Teams certified equipment and Crestron control systems, and will be responsible for conduit, electrical work, demolition, and post-installation repairs. Payment will be made after deliverables are received and signed off, with no prevailing wage requirements. The project does not involve TAA compliance for IT equipment, and alternatives to specified equipment may be considered upon approval. Maintenance and support proposals for 1-year and 3-year terms are expected, with specific requirements for patching schedules and site visits.
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Other files
| File | Type | Posted |
|---|---|---|
| 30DOE-S3289-reference-questionnaire-2025-04-08.pdf | ||
| 30DOE-S3289 Insurance Req.pdf | ||
| 30DOE-S3289 Scope of Work.pdf | ||
| Quote Instructions.pdf | ||
| 30DOE-S3289 Certification-regarding-lobbying.pdf | ||
| 30DOE-S3289 Standard-form-contract.docx | DOCX document | |
| 30DOE-S3289 Terms-and-conditions-for-services.pdf | ||
| 30DOE-S3289-request-for-proposals-2025-04-08.docx | DOCX document | |
| NDE AV-VC Cost Schedule.xlsx | XLSX spreadsheet |
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Text version
Bid Q&A for Export Report
| 30DOE-S3289 Bid Q&A | ||||
| QUESTION_NBR | CREATED_BY | QUESTION_SUBJECT | QUESTION_TEXT | ANSWER_TEXT |
| 1 | EIDIMGROUPINC | TAA compliance required? | Are there any existing system removal in the scope of work? | No TAA compliance required with IT equipment. We buy based on features, price, and brand. The old equipment is still in use until the new equipment is installed. There is a need to remove the existing equipment from their mounts but not dispose of this property. The State has process for disposal |
| 2 | EIDIMGROUPINC | What is the payment structure/method for this project? Net30? Progress Payments? Kindly advise. | Any electrical works? | The State operates on paying vendors after deliverables are received and signed off on. No high voltage electrical work. There will be new CAT6 wire runs using existing cable conduit. |
| 3 | EIDIMGROUPINC | What are the required licenses/certifications/experience from the bidders/vendors? | Prevailing wage applicable? | Creston equipment programming certification and the ability to integrate camera positioning with a MS Teams certified system. This is not a public works project so prevailing wages requirement is not applicable |
| 4 | EIDIMGROUPINC | TAA compliance | TAA compliance required? | No TAA compliance required with IT equipment. |
| 5 | EIDIMGROUPINC | Payment | What is the payment structure/method for this project? Net30? Progress Payments? Kindly advise. | The State operates on paying vendors after deliverables are received and signed off on. |
| 6 | EIDIMGROUPINC | Qualifications | What are the required licenses/certifications/experience from the bidders/vendors? | Vendor must have a proven track record for working on MS Teams certified equipment and Creston control systems. Vendor must be able to support configuration and installs in both Carson City and Las Vegas Nevada |
| 7 | EIDIMGROUPINC | Budget | What is the estimated budget for this project? | The estimated budget for this project is $300,000 |
| 8 | EIDIMGROUPINC | Completion Date | What is the completion date/period of performance for this project? | Project must be completed within 3 months of contract execution depending on equipment availability |
| 9 | EIDIMGROUPINC | Liquidated Damages | Any liquidated damages? | No |
| 10 | EIDIMGROUPINC | Working Hours | Specific working hours allowed? | Staffed location hours are 8AM to 5PM Monday thru Friday |
| 11 | EIDIMGROUPINC | Alternatives | Are substitutions/alternatives to the specified equipment allowed? | Upon Approval |
| 12 | EIDIMGROUPINC | Maintenance/Warranty | Do you want us to provide preventative maintenance and ongoing support? If yes, kindly specify the frequency of the preventative maintenance (annual, bi-annual, quarterly) and the email/phone response time, on-site response time of the on-going support. | 1yr and 3yr support proposals. With patching schedules and site visits |
| 13 | EIDIMGROUPINC | Conduits | Who will have the responsibility for Conduit/raceway for low voltage cables? | Vendor |
| 14 | EIDIMGROUPINC | Electrical | Who will have the responsibility for Electrical work for AV? | Vendor |
| 15 | EIDIMGROUPINC | Demolition | Who will have the responsibility for after demolition dry wall, wall Patching, Painting, Fire blocking? | Vendor |
| 16 | EIDIMGROUPINC | Parking | Free Parking? The distance from the jobsite building. | LV - Yes Front Lot, CC - Yes, depends on time of arrival for distance. |
| 17 | EIDIMGROUPINC | Storage | Storage location or any storage space? | Yes, but limited |
| 18 | EIDIMGROUPINC | For Medium and Small Rooms | 1. Under scope of work under Audio System Requirements 1.1.2 - A to B (same question goes with 2.1.2 - A to B), can you clarify it says 5 microphones array to cover 300sqft space? Are we strict at using 5 microphones? Are the mics ceiling installed? |
2. Where will the BYOD device be? the same location as the HDMI input for content sharing? Maybe somewhere in the lectern or table? Please clarify.
3. For the Video System Requirement for Medium and Small rooms, seems to be not PTZ?
4. Are the speaker system intended to be ceiling or wall installed?
5. By the looks of the Video Conferencing Platform requirements, you will need a Room scheduling feature? Please confirm.
6. Regarding control system, where do you intend to have the touch panel interface? Table mounted or wall mounted? Any size preference?
"1. Under scope of work under Audio System Requirements 1.1.2 - A to B (same question goes with 2.1.2 - A to B), can you clarify it says 5 microphones array to cover 300sqft space? Are we strict at using 5 microphones? Are the mics ceiling installed?
Answer: Those are spec for all in one speaker bar solutions i.e. Jabra, Neat.
2. Where will the BYOD device be? the same location as the HDMI input for content sharing? Maybe somewhere in the lectern or table? Please clarify.
Byod be at the Admin station in each board room.
3. For the Video System Requirement for Medium and Small rooms, seems to be not PTZ?
No PTZ for the Medium/Small Rooms. The solution for those should support framing like a Jabra or Neat bar
4. Are the speaker system intended to be ceiling or wall installed?
Board Room - Ceiling.
Medium/Small Rooms - Built into the solution
5. By the looks of the Video Conferencing Platform requirements, you will need a Room scheduling feature? Please confirm.
These will all be Teams Room Systems. They will integrate with out M365 Tenet
6. Regarding control system, where do you intend to have the touch panel interface? Table mounted or wall mounted? Any size preference?"
These will be at the Admin station 19 EIDIMGROUPINC For 2x Large Rooms 7. Why type of wireless microphones are you looking for? Handheld? Gooseneck? Belt pack/Lavalier Mic?
8. would you require ceiling array mics?
9. What type of ceiling does the room has? Can we assume these are tiled/false ceiling?
10. What is the dimension of the room? Is it safe to assume 2200sqft is the total area?
11. Can we substitute/work around for the "Technical AT-2000 Camera Tracking Software integration" requirement, our system probably will have their own software compatible with the hardware.
12. What is the camera resolution requirement?
13. What streaming platforms will you be broadcasting? Facebook, YouTube etc?
14. For the video distribution, how many output displays are you looking at?
15. What are the quantity, sizes and specs for the displays?
16. For the Video distribution, can you give us more detail on what do you mean by Low Latency, is there a specific latency range/value acceptable?
17. It was mentioned that you require a specify camera, mics, and speakers intended for conference room, but it was also mentioned under 3.3.1 that there will be an All-in-one speaker bar with mic and camera. Please clarify.
19. Under 3.3.1-H, it was mentioned "Native Teams and Zoom compatibility", Please select one native platform, either Zoom or Teams, we can have other platform as part of the BYOD system. 7. Wireless Gooseneck, 2 Handheld
8. No
9. Drop in all locations
10. Yes for both board rooms
11. If the proposed solution can perform at or better then the Technical AT-2000 Camera Tracking Software it will be acceptable
12. 2k
13. YouTube. We currently integrate Extron, but are open to other solutions
14. 8 Montiors - 1 at each Dias location and 1 for the Admin station, 3 TVs in LV, 7 TVs in CC
15. 75", 4K, 3 LV, 7 CC
16. Under 150ms is preffered, this can be discussed depending on the solution
17. Jabra Bars, Neat Bars etc, Crestron is the defacto standard for Large scale video conference solutions.
19. The system shoudl be native Teams. BYOD is a must for all locations to be able to support other platfroms 20 EIDIMGROUPINC General Questions 1. Where will all the device be installed? Is there an existing rack? Is there an AV/IDF Room?
2. Will there be any existing device we need to install?
3. Can you share drawings or dimensions of the room?
4. Can you confirm we have 7x Medium Conference Rooms, 6 Small Conference Rooms, 2x Large Board Rooms (named Carson and Las Vegas).
5. What do you mean by "Backup systems for critical components" can you elaborate? "1. Where will all the device be installed? Is there an existing rack? Is there an AV/IDF Room?
LV has a dedicated AV Room CC will be run to the MDF
2. Will there be any existing device we need to install?
This is a complete refresh
3. Can you share drawings or dimensions of the room?
4. Can you confirm we have 7x Medium Conference Rooms, 6 Small Conference Rooms, 2x Large Board Rooms (named Carson and Las Vegas).
Located in Carson City 1 Board Room 3 Medium 3 Small
Located in Las Vegas 1 Board Room 3 Medium 3 Small
5. What do you mean by ""Backup systems for critical components"" can you elaborate?"
Any type of config for any of the systems need to be backed up. Such as a crestron program etc.
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