3031023123ra.pdf

23123a07_2025-06-02

Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717

Contract Award Notification

Title : Group 30310 Vehicle and Equipment Parts and Related Product (Statewide)

Classification Code(s): 15, 22, 23, 25, 26, 27 and 47

Award Number : 23123 (Replaces Award 22523)

Contract Period : May 7, 2019 to August 4, 2025

Bid Opening Date : December 13, 2018

Date of Issue : May 7, 2019 (Revised June 2, 2025)

Specification Reference : As Incorporated In The IFB

Contractor Information : Appears on Page 2 of this Award

Address Inquiries To:

State Agencies & Vendors Political Subdivisions & Others

Name :

Title :

Phone :

E-mail :

Eric Burke Contract Management Specialist 518-474-0259 Eric.Burke@ogs.ny.gov

Procurement Services Customer Services

Phone :

E-mail :

518-474-6717 customer.services@ogs.ny.gov

Procurement Services values your input.

Complete and return "Contract Performance Report" at end of document.

Description

This award includes contracts that provide Authorized Users with the ability to purchase Commonly Stocked and Direct Order Vehicle and Equipment Parts, and Related Product, as follows:

1) Lot 1 – Light Duty Vehicle Parts: Lot 1 includes Parts for Light Duty Vehicles. This includes Commonly Stocked Parts, and may also include Direct Order Parts.

2) Lot 2 – Heavy Duty Vehicle and Heavy Equipment Parts. This includes Direct Order Parts, and may also include Commonly Stocked Parts.

3) Related Product – Includes cleaning supplies, paints, tools, equipment, acceptance of used parts (cores), rental of Parts and equipment, inventory stocking programs, technician training, and software related to Parts. See Contract Section 1.2 Scope for details.

This Award has 0% MBE, 0% WBE and 0% SDVOB goal requirements.

PR # 23123

https://ogs.ny.gov/Contract-Award-23123

GROUP Vehicle and Equipment Parts and Related Product AWARD 23123 PAGE 2

NOTE: See individual contract items to determine actual awardees.

FED.IDENT.# /

CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # NYS VENDOR#

PC70140 Elliott Auto Supply Co., Inc. 215-421-8448 41-0639421 dba Factory Motor Parts 1100297141 1380 Corporate Center Curve Drive Suite 200 Eagan, MN 55121

PC68525 Parts Authority LLC 631-563-2345 81-2962479 dba Parts Authority 1100225449 3 Dakota Dr., Suite 110 New Hyde Park, NY 11042

PC68523 United Auto Supply of Syracuse West Inc. 800-772-1667 16-1265206 1200 State Fair Blvd. 1100014546 Syracuse, NY 12309

Cash Discount, If Shown, Should be Given Special Attention.

AGENCIES SHOULD NOTIFY NEW YORK STATE PROCUREMENT SERVICES PROMPTLY IF THE

CONTRACTOR FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR

SERVICES WHICH DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE

UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO PROCUREMENT SERVICES.

SMALL, MINORITY AND WOMEN-OWNED BUSINESSES:

The letters SB listed under the Contract Number indicate the contractor is a NYS small business.

Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise.

RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS:

Procurement Services supports and encourages the purchase of recycled, remanufactured, energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award Number or is noted under the individual Contract Number(s) in this Contract Award Notification, please look at the individual awarded items for more information on products meeting the suffix description.

RS, RP, RA Recycled RM Remanufactured SW Solid Waste Impact EE Energy Efficient E* EPA Energy Star ES Environmentally Sensitive

NOTE TO AUTHORIZED USERS:

When placing purchase orders under the contract(s), the authorized user should be familiar with and follow the terms and conditions governing its use which usually appears at the end of this document. The authorized user is accountable and responsible for compliance with the requirements of public procurement processes. The authorized user must periodically sample the results of its procurements to determine its compliance. In sampling its procurements, an authorized user should test for reasonableness of results to ensure that such results can withstand public scrutiny.

GROUP Vehicle and Equipment Parts and Related Product AWARD 23123 PAGE 3

The authorized user, when purchasing from OGS contracts, should hold the contractor accountable for contract compliance and meeting the contract terms, conditions, specifications, and other requirements.

Also, in recognition of market fluctuations over time, authorized users are encouraged to seek improved pricing whenever possible.

Authorized users have the responsibility to document purchases, particularly when using OGS multiple award contracts for the same or similar product(s)/service(s), which should include:

• a statement of need and associated requirements,

• a summary of the contract alternatives considered for the purchase,

• the reason(s) supporting the resulting purchase (e.g., show the basis for the selection among multiple contracts at the time of purchase was the most practical and economical alternative and was in the best interests of the State).

GROUP Vehicle and Equipment Parts and Related Product AWARD 23123 PAGE 4

PRICE:

The following terms and conditions apply to Contract pricing. See also Appendix B, Section 13 Pricing.

A. Commonly Stocked Parts. The NYS Contract Price for the Contractor’s complete Product Line of Commonly Stocked Parts shall be a discount from the List Price included on the Contractor-Published Price List at the time the Purchase Order was received. The discount shall either be the agreed-upon NYS Discount Percentage identified in the Contract and on the Contract Award Notification page on the OGS website, or a greater discount. The NYS Discount Percentage may be increased by the Contractor at any time during the Contract term, but may not be decreased for the entire term of the Contract. The NYS Discount Percentage may be increased using Appendix C, Contract Modification Procedure;

B. Direct Order Parts. The NYS Contract Price for the Direct Order Parts shall be OEM Invoice Price plus an additional percentage. The additional percentage shall either be the agreed-upon NYS Cost-Plus Percentage identified in the Contract and on the Contract Award Notification page on the OGS website, or a lesser percentage. The NYS Cost-Plus Percentage may be decreased by the Contractor at any time during the Contract term, but may not be increased for the entire term of the Contract. The NYS Cost-Plus Percentage may be decreased using Appendix C, Contract Modification Procedure;

C. Services. If the Related Product is a service (e.g. Parts installation at the Contractor Location, inventory stocking program or technician training), the price charged shall either be the price identified in the Contract and on the Contract Award Notification page on the OGS website, or less. For services priced based on the scope of service, the price shall be mutually agreed-upon by the Contractor and the Authorized User prior to implementation of the service, but shall not exceed the price charged in the Contractor’s usual course of business;

D. Most Advantageous Percentage. If a Contract includes a different NYS Discount Percentage and/or NYS Cost-Plus Percentage for Lot 1 and Lot 2, and a Part is ordered which is not specific to either Light Duty Vehicles or Heavy Duty Vehicles and Heavy Equipment, then the NYS Discount Percentage or NYS Cost- Plus Percentage applied to the purchase must be the percentage that is most advantageous to the Authorized User. For example:

1. An Authorized User orders a Commonly Stocked Related Product such as consumables and supplies (e.g., cleanser, polish, sponges, towels, chamois, wax, paint, enamels, and touch-up liquids) that may be used for either Light Duty Vehicles or Heavy Duty Vehicles or Heavy Equipment. If the agreed-upon NYS Discount Percentage for Lot 1 is 50%, and the NYS Discount Percentage for Lot 2 is 20%, then the NYS Discount Percentage applied to the List Price shall be 50%.

2. An Authorized User orders a Direct Order Related Product such as supplies, tools and equipment (e.g., tool storage containers, janitorial/cleaning supplies, power tools, battery charger, wheel balancers) that may be used for either Light Duty Vehicles or Heavy Duty Vehicles or Heavy Equipment. If the agreed- upon NYS Cost-Plus Percentage for Lot 1 is 20%, and the NYS Cost-Plus Percentage for Lot 2 is 30%, then the NYS Cost-Plus Percentage applied to the OEM Invoice Price shall be 20%;

E. Pricing Incentives and Rebates. More favorable pricing can be offered to Authorized Users and it is expected that Authorized Users will obtain the same rebates and special offers such as regional and national promotional pricing as provided to other customers. If the promotional pricing offer provides a lower price than the NYS Contract Price, then the Authorized User shall receive the lower of the two prices; and

F. Delivery. Standard delivery shall be provided at no additional expense (see Section 2.12 Product Delivery). Additional charges for an emergency or rush delivery may be made with prior approval from the Authorized User. Such Emergency or rush shipping charges shall be at or below the rates charged in the Contractor’s normal course of business, and shall be added to the invoice as a separate line item. In the event an emergency or rush delivery is required as the result of a Contractor’s error, all shipping cost shall be paid by the Contractor.