3-Volume 2 of 4 - Project Specifications-Bookmarked-FINAL.pdf

Key West International Airport Noise Insulation Program

Group 3

Volume 2 of 4 Project Specifications (Divisions 1-16)

Prepared for:

THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS

Michelle Lincoln, District 2 Mayor David Rice, District 4 Mayor Pro Tem Craig Cates, District 1 Commissioner Jim Scholl, District 3 Commissioner Holly Merrill Raschein, District 5 Commissioner

Prepared by:

Jacobs Project Management Co.

7108 Fairway Drive, Suite 170 Palm Beach Gardens, FL 33418

In Association with:

Deborah Murphy Lagos & Associates, LLC The Sun Group, Inc.

Jones & Conde, LLC

AirQuest Environmental, Inc.

February 2026

TABLE OF CONTENTS

TABLE OF CONTENTS - VOLUME 2 of 4 - PROJECT SPECIFICATIONS

Division 1 - General Requirements

Section 01021 Unit Prices Section 01100 Summary Section 01140 Work Restrictions Section 01250 Contract Modification Procedures Section 01290 Payment Procedures Section 01310 Project Management and Coordination Section 01320 Construction Progress Documentation Section 01330 Submittal Procedures Section 01400 Quality Requirements Section 01420 References Section 01500 Temporary Facilities and Controls Section 01600 Product Requirements Section 01700 Execution Requirements Section 01731 Cutting and Patching Section 01770 Closeout Procedures Section 01781 Project Record Documents

Division 3 - Concrete

Section 03301 Miscellaneous Concrete

Division 4 - Masonry

Section 04810 Unit Masonry Assemblies

Division 5 - Metals (Not Used)

Division 6 - Woods and Plastics

Section 06100 Rough Carpentry Section 06200 Finish Carpentry

Division 7 - Thermal and Moisture Protection

Section 07920 Joint Sealants

Division 8 - Doors and Windows

Section 08215 Interior Wood Doors and Frames Section 08250 Acoustical Vinyl Swinging Full-Lite Doors Section 08251 Acoustical Vinyl Sliding Glass Doors Section 08520 Acoustical Aluminum Windows Section 08710 Door Hardware

Division 9 - Finishes

Section 09220 Portland Cement Plaster Section 09260 Gypsum Board Assemblies Section 09911 Painting

TABLE OF CONTENTS

Division 23 - Mechanical

Section 15010 Mechanical General Requirements Section 15100 HVAC Systems

Division 26 - Electrical

Section 16050 Basic Electrical Materials and Methods

UNIT PRICES 01021 - 1

SECTION 01021

UNIT PRICES

PART 1 - GENERAL

1.01 SUMMARY

A. Schedule of quantities and amounts for Unit Prices included on Bid Form, purchase or installation of designated project elements.

B. Costs included in Unit Prices.

C. Contractor Responsibilities.

1.02 RELATED REQUIREMENTS

A. Document 00700 – General Conditions

B. Section 01100 – Summary

C. Section 01290 – Payment Procedures

D. Specifications Section Listed on Bid Form.

1.03 SCHEDULE OF UNIT PRICES

A. Refer to PART 3 of this Section.

B. Refer to individual Specification Sections for description of Unit Prices involving such Section.

1.04 COSTS INCLUDED IN UNIT PRICES

A. Actual cost of product to Contractor or subcontractor, less applicable trade discounts.

B. Delivery to site, unloading, uncrating, protection, and storage.

C. Labor and equipment required under unit price.

D. Applicable overhead, profit, benefits, bond, insurance, etc., when specified to be included in the unit price. All other miscellaneous costs shall be included in the Base Bid.

E. Differences in quantity will result in add or deduct changes to the Total Bid Amount and will be adjusted on the basis of the Unit Price listed on the Bid Form.

F. All unit prices shall have the same price for additional work as deducted work.

G. Unit price items of this Section shall be subject to the provisions in the General Conditions, Increased or Decreased Quantities of Work.

H. Hourly unit prices indicated on the Bid Form shall at a minimum value conform to the Monroe County wage rate decisions outlined in Volume 1 Division 1. Submitting unit pricing less than the Monroe County wage rate decisions outlined in section 00210 shall result in a forfeited bid.

UNIT PRICES 01021 - 2

1.05 CONTRACTOR RESPONSIBILITIES

A. Coordinate all Unit Price usage with Construction Manager.

B. Construction Manager shall approve and monitor quantity of unit prices utilized.

PART 2 - PRODUCTS: Not Used

PART 3 - EXECUTION

3.01 UNIT PRICE DESCRIPTION

A. Differences in quantity will result in add or deduct changes to the base bid cost and will be adjusted on the basis of the Unit Prices shown on the Bid Form. All unit prices shall have the same price for additional work as for deduct work. Quantities are shown on the Bid Form.

1. Unit Price No. 01021-1: Cost per Hour (HR) for one Construction Laborer and all tools and equipment required to complete the work, for use as directed by the Construction Manager on an as needed basis.

2. Unit Price No. 01021-2: Cost per Hour (HR) for one Carpenter and all tools and equipment required to complete the work, for use as directed by the Construction Manager on an as needed basis.

3. Unit Price No. 01021-3: Cost per Lineal Foot (LF) for Treated Wood Lumber & Connectors 2x4, 2x6 and all tools, fasteners, and equipment require to complete the work, for use as directed by the Construction Manager on an as needed basis.

4. Unit Price No. 01021-4: Cost per Lineal Foot (LF) for Treated Wood Lumber & Connectors 2x8, 2x12 and all tools, fasteners, and equipment require to complete the work, for use as directed by the Construction Manager on an as needed basis.

5. Unit Price No. 01021-5: Cost per Square Foot (SF) for Exterior Wall Finish, including but not limited to Waterproofing Membrane & Sheathing, including all labor and materials, tools, fasteners, and equipment require to complete the work, for use as directed by the Construction Manager on an as needed basis.

6. Unit Price No. 01021-6: Cost per square foot (SF) for Interior Wall Finish, including but not limited to Insulation, Furring, Texture and Paint, including all labor and materials, tools, fasteners, and equipment require to complete the work, for use as directed by the Construction Manager on an as needed basis.

7. Unit Price No. 01021-7: Cost per Hour (HR) for one Painter Labor and all tools and equipment required to complete the work, for use as directed by the Construction Manager on an as needed basis.

8. Unit Price No. 01021-8 Cost per Hour (HR) for one Licensed Electrician Labor and all tools and equipment required to complete the work, for use as directed by the Construction Manager on an as needed basis.

END OF SECTION 01021

SUMMARY 01100 - 1

SECTION 01100

SUMMARY

PART 1 - GENERAL

1.01 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: The Work under this contract consists of all labor, materials, and equipment necessary for making improvements to the acoustical performance of the properties listed herein.

B. Project Location and Participating Properties:

Five Homes:

1. 2809 Flagler Avenue

2. 3031 Flagler Avenue

3. 2808 Staples Avenue

4. 2832 Staples Avenue

5. 2908 Staples Avenue

C. Sponsor: Key West International Airport / Monroe County, FL

D. NIP Program Manager:

Prime Consultant

Jacobs Project Management Co.

7108 Fairway Drive, Suite 170 Palm Beach Gardens, FL 33418

In Association with the following sub-consultant firms:

Airport Noise Program Coordinator Deborah Murphy Lagos & Associates, LLC.

566 Running Deer Trail Waynesville, NC 28786

Architect The Sun Group, Inc.

6671 W. Indiantown Road, Suite 50-11 Jupiter, FL 33458

Mechanical Electrical Engineer Jones & Conde, LLC 4440 PGA Blvd., Suite 600 Palm Beach Gardens, FL 33410

Environmental Consultant AirQuest Environmental, Inc.

6851 SW 45th St.

Ft. Lauderdale, FL 33314

SUMMARY 01100 - 2

E. Description of Work:

1. The Work is generally described as window and door replacement, necessary mechanical and electrical work necessary to improve the noise insulation of residential properties in Key West, Florida.

2. The overall objective of the Sponsor is to achieve quantitative noise reductions in selected properties most affected by the aircraft operations. Toward this end, the program provides for the improvement of openings in the exterior envelope using known technology and quality workmanship. The purpose of this project is to account for existing noise and demonstrate the benefits in noise reduction that have occurred based on the improvements in the building envelope that were made. Sound testing will occur when the building envelope improvements are completed. Small openings, cracks, and gaps can be significant sound leaks and affect test results. Special attention will be given to caulking where called for, as well as careful alignment of building elements.

The scope of work includes, but is not limited to: exterior window and door replacement using acoustically rated products, removal and infill of “through-wall” portable air conditioning units, addition of necessary air conditioning systems, electrical panel modifications, and interior and exterior repairs and trim made necessary by the scope of work.

The Contractor will be required to perform remediation in each of the properties at that particular area and/or surfaces identified in and in accordance with Volume 3 –Lead Based Paint Remediation Specifications.

3. This work shall include all related work incidental to the above-described work. The Contractor shall carefully examine the work site and base his/her proposal on a thorough investigation of existing conditions and how existing conditions will affect the work.

4. Upon contract award, the Contractor will be required to develop a detailed construction schedule for all participating properties to complete the required scope of work within the project contract time. Upon completion, the Contractor will be required to submit their proposed construction schedule to the NIP Program Manager for final approval.

5. This project will require NIP Program Manager approval of work plans for all on-site activities. Items requiring pre-approval include but are not limited to: maintenance of traffic plan, equipment locations, building access, work schedules, detailed subcontractor schedule coordination, safety barricading, employee testing requirements (criminal background check, drug testing), worker badging requirements and numerous other specialized working conditions that will be required to work on this Project. The Bidder shall account for all specialized conditions in his/her bid.

1.02 CONTRACT

A. Project will be constructed under a general construction contract. (See 01100-Section 1.07 Time of Completion)

1.03 SUBCONTRACTING

A. The Contractor shall not sublet any part of the Contract except as permitted herein or approved by the Sponsor. Refer to Volume 1 Division I Section B-Instruction to Bidders Article 23 titled "Subletting or Assigning of Contract."

B. The Contractor may sublet to not more than one subcontractor for each category listed below:

SUMMARY 01100 - 3

1. Cleaning

2. Acoustical Doors

3. Acoustical Windows

4. Stucco

5. Painting

6. Gypsum Board & Metal Framing

7. Masonry

8. HVAC

9. Electrical

10. Lead-Based Paint Remediation

C. The Contractor shall not sublet any part of this Contract without the permission of the Sponsor.

The Contractor shall notify the NIP Program Manager of any changes to the Subcontractor list provided in his/her Bid. Contractors shall notify the NIP Program Manager of new Subcontractors to perform work on site and shall not allow Subcontractors to begin work until program standards are met and Sponsor approval is received.

D. The Contractor shall not allow a Subcontractor to sublet any part of this Contract to a sub-subcontractor.

E. Contractor may sublet installations to Product Suppliers. However, if the Contractor subcontracts installation to the Supplier, that Supplier may not further sublet installation to another subcontractor.

F. The Contractor shall verify prior to starting the work that each Subcontractor meets all project requirements; including but not limited to insurance, employee drug testing and background checks, and badging. The Contractor shall also verify that the sub-contractors have the current Construction Documents including all Addenda.

G. The Contractor is fully responsible to the Sponsor for the acts and omissions of the Subcontractors and of persons either directly or indirectly employed by them. The determination that a Subcontractor is eligible to work in the NIP by the Sponsor or the NIP Program Manager shall not be construed as an endorsement of the Subcontractor.

H. The Contractor agrees to bind every Subcontractor by the terms of these Contract Documents, in written Contract form, signed by both parties.

I. Nothing contained in the Contract Documents shall create any contractual relationship between any Subcontractor and the Sponsor.

1.04 ASSIGNMENTS

A. No assignment by the Contractor of any principal construction Contract or any part thereof, will be recognized except upon the written notice of approval of the Sponsor and the surety. Such assignment shall specify the purpose for which the assignment is given.

1.05 CONTRACTOR PRE-QUALIFICATION REQUIREMENTS (TRAINING)

A. The Contractor is required to contact the NIP Program Manager prior to beginning any construction. During the construction period, the Contractor and all Subcontractors will be closely reviewed by the NIP Program Manager. In the event of unsatisfactory performance, SUMMARY 01100 - 4 the Sponsor retains sole discretion and authority to remove any Contractor from a Worksite and complete the Work.

1.06 COMPLIANCE WITH PROJECT MANUAL

A. Contractors, Subcontractors and Suppliers who violate any part of this Project Manual shall be subject to penalties and/or restrictions as determined by the Sponsor.

1.07 TIME OF COMPLETION

A. All work under this Contract shall be entirely completed within One Hundred Eighty Six (186) Total Calendar Days.

B. The standard work week is 8:00 am - 5:00pm, Monday through Friday, in which conditions under control of the Contractor will permit construction operations to proceed with the Contractor’s normal working force engaged in performing the controlling items(s) of work.

C. Conditions considered to be beyond the Contractor’s control are those which could not be foreseen at the time of bidding or are beyond the power of the Contractor to control or prevent, although an extension request must still be requested. Those conditions include:

1. Periods of inclement weather conditions or other unfavorable site conditions that are, in the opinion of the NIP Program Manager, unsuitable for construction operations.

2. Strikes not caused by improper acts or omissions by the Contractor.

3. Delays caused by the Sponsor, NIP Program Manager or Property Owner other than specified herein.

D. Conditions considered to be under control of the Contractor are those which could be foreseen at the time of bidding or were in his/her power to control or prevent. These conditions or circumstances include:

1. Delays due to the Contractor’s failure to provide sufficient forces and equipment to maintain satisfactory progress in completing the progress-controlling items of work.

2. Delays due to slow delivery of materials from the Supplier or fabricator when the material was available in warehouse stock, or when delivery was delayed for reasons of priority, late ordering, financial considerations, incorrect product order, or other causes within the power of the Contractor to avoid.

3. Delays caused by plant and equipment failures of less than four hours duration, or at any time when the delay is due to the Contractor’s failure to provide and maintain equipment in good mechanical condition, or to provide for immediate emergency repairs.

4. Work performed by a Subcontractor of the Contractor shall be considered within the control of the Contractor.

E. The Contractor shall list specific dates and reasons for delays in writing to the NIP Program Manager for consideration.

1.08 WORK SEQUENCE: COMMENCEMENT, SCHEDULE, AND COMPLETION OF WORK

A. The work (the “Project”) will consist of providing acoustical treatment to multiple individually owned properties.

SUMMARY 01100 - 5

The Work shall be completed within a Total Contract Time comprised of a Product Procurement Period and Construction Period as follows:

Total Contract Time: 186 Calendar Days

Pre-Construction Period 10/27/2026-2/23/2027 (120 Calendar Days) Notice to Proceed-Permits October 27, 2026

Preconstruction Meeting and Contractor Measurement Walk

Shop Drawings & Submittal Review & Product Procurement

Construction Period 2/24/2027-4/30/2027 (66 Calendar Days) Notice to Proceed-Construction February 24, 2027

Construction and Project Closeout

B. Following the execution of the Contract, the Contractor will be issued a written Notice to Proceed-Permits which will start the Project Time (see Volume 1 - Division IV-Special Provisions No. 2). The Notice to Proceed-Permits shall permit the taking of measurements, preparation of shop drawings, permitting, and the procurement of materials. The date of commencement of the Work is the date established in a written Notice to Proceed-Permits.

C. The Contractor shall prepare and submit a detailed Construction Schedule (Gantt-chart) in electronic PDF format, based on the above parameters showing all specified items and required submittals for approval by the NIP Program Manager prior to the commencement of the Work.

D. The Contractor shall attend a multi-day “Pre-Construction Measurement Visit” at which time a visit to each Property will occur for the purpose of taking detailed measurements, and verification of existing conditions. The Contractor shall be required to have a representative from the major manufacturers for Doors / Windows, and the mechanical and electrical Subcontractors accompany them on the “Pre-Construction Measurement Visit” Meeting with the NIP Program Manager and Property Owner for all Properties in the package, which shall be in conjunction with the Contractor taking site dimensions. The “Pre-Construction Measurement Visit” Meeting shall be scheduled by the NIP Program Manager. All outstanding construction issues that could potentially affect the construction schedule and any discrepancies found between the documents and the actual conditions will be identified at this time, evaluated, and incorporated in a Change Order. They will be reflected in the shop drawing process for the NIP Program Manager’s review.

E. When measuring for replacement window / door units, confirming installation details, or as directed by the NIP Program Manager, the Contractor shall remove exterior or interior finishes as required to verify the rough opening dimensions. New units shall be sized to fit rough opening pursuant to agreed-upon installation details. No downsizing of windows or doors shall be permitted. Contractor shall re-install / patch and repair trim once measurements have been taken.

F. The Construction Period shall not commence until the Sponsor has issued a written “Notice to Proceed-Construction.” Measurements, submittals, and shop drawings shall be submitted and approved prior to the Notice to Proceed. The Contractor shall begin the Work to be performed under the Contract within five (5) days of the date set by the Sponsor in the Notice to Proceed, but in any event, the Contractor shall notify the NIP Program Manager at least forty-eight (48) hours in advance of the time actual construction operations will begin. The date shall not be postponed by the failure to act of the Contractor or of persons or entities for whom the Contractor is responsible.

SUMMARY 01100 - 6

G. The Contractor shall coordinate with the NIP Program Manager to schedule and conduct a “Forty-Eight Hour Pre-Construction Walk-Through” Meeting 48 hours in advance of the construction start date for each individual Property. (See Volume 2 of 4 Section 01310 Project Management & Coordination 1.07 F)

H. No work at the site, or storage of materials thereon, will be permitted prior to the scheduled start of construction. After such time, all work at the site, or storage of materials thereon, may be performed in accordance with Section 01140 Work Restrictions.

I. It is anticipated that the given time for completion of the work under this contract is more than adequate and that the work will be performed only during those days and hours as indicated.

J. The objective is to make all improvements to each building as specified in these Documents with the minimum inconvenience to the Property Owners.

K. Liquidated damages have been included in this Contract as provided in the Agreement. For each day after the scheduled Completion Date any part of the Work remains incomplete, the Contractor shall incur liquidated damages in the amount of $1,000.00 per calendar day. (See Special Provisions No. 3)

L. The Sponsor reserves the right, if the Contractor is not performing, to assume the work, or portions of the work and deduct the value based on the associated actual costs.

M. All scheduling shall be coordinated through the NIP Program Manager and the Property Owner. It will be necessary to alter schedules to suit the availability of Property Owner or its residents.

N. During the construction period, the Contractor shall reach Final Completion on all Properties within a not-to-exceed time period of: fifteen (15) consecutive work days after starting work in each property The construction duration for a Property may be extended by one day if the City of Key West is closed during a weekday Holiday and the Contractor is unable to have completed work inspected.

O. There shall be no more than three (3) Properties under construction at one time which have not reached final completion.

P. Punch list items shall be addressed immediately by the Contractor at each building upon receipt of a written list from the NIP Program Manager. Once the punch list is complete, the NIP Program Manager will schedule the final inspection.

Q. Any alteration in schedule must be approved by the NIP Program Manager at least seven (7) days prior to its rescheduled commencement.

R. Final Inspection: The Contractor shall notify the NIP Program Manager when the punch-list is complete, and the building is ready for final inspection. The NIP Program Manager shall schedule and coordinate a final inspection with the NIP Program Manager, Property Owner, and Contractor. The Contractor shall provide the Superintendent and a carpenter at the final inspection to verify completion and take care of any unresolved issues. The Contractor shall provide the record drawings (with all changes annotated) and photographs for review at the final inspection.

S. Acoustical Post Testing. After the Final Inspection when the NIP Program Manager has certified completion, the building may be acoustically tested. Should the improvements fail to meet the acoustical objectives known for a specific treatment, the NIP Program Manager may

SUMMARY 01100 - 7

order further corrective measures to be undertaken by the Contractor. Testing will be performed by the NIP Program Manager.

1.09 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 16-division format and CSI/CSC's "Master Format" numbering system.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by the Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

1.10 LEAD-BASED PAINT

A. Lead-based Paint may be present at doors, windows, woodwork, and other materials that may be disturbed by the work of this Contract. The Contractor shall perform the work in accordance with the requirements of the Toxic Substances Control Act, Section 406 b, including but not limited to, the procurement and distribution of the lead hazard information pamphlet “Renovate Right: Information for Families, Child Care providers and Schools” as referenced therein and at no additional cost to the Sponsor. The Pre-Renovation Notification form shall be used to document notification efforts. The Contractor shall obtain copies of all signed Pre-Renovation Notification forms and submit in electronic PDF format to the NIP Program Manager.

B. The Contractor shall make advance notifications to Property Owners and tenants no more than sixty (60) days prior to commencement of renovation activities. Advance notifications shall include any renovation activities that were previously canceled or postponed during the prior 60-day notification period. The Contractor shall obtain copies of all signed Renovation Notice forms and submit in electronic PDF format to the NIP Program Manager.

C. The Contractor shall perform the work in accordance with Volume 3 of 4 Lead Based Paint Remediation Specifications and with all applicable local, state, and federal regulations regarding such work.

1.11 ENVIRONMENTAL PROTECTION

A. Pollution of natural resources such as air, soil, or water by operations under this Contract shall be prevented, controlled, and abated in accordance with all local, state, and federal rules, regulations, and standards.

SUMMARY 01100 - 8

1.12 MISCELLANEOUS PROVISIONS

A. Furniture Moving: The Contractor shall include in his/her bid up to 2 hours of labor in each Property, for the purpose of moving furniture and personal items out of work areas covered under this Contract.

B. Disturbances: The committing of nuisances on the subject Properties and adjacent property shall be rigorously prohibited, and adequate steps shall be taken to prevent it. Any employee found violating this provision shall be discharged and not employed again on work under this Contract.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01100

WORK RESTRICTIONS 01140 - 1

SECTION 01140

WORK RESTRICTIONS

PART 1 - GENERAL

1.01 USE OF PREMISES

A. Each residence is smoke-free. Smoking or the use of any other tobacco products will not be permitted on the Property.

Alcohol, weapons, or illegal substances of any kind will not be permitted on the Property. Any persons found to be in possession of these items on their person or in their vehicles will be immediately escorted off the Property and permanently barred from returning.

Workers must demonstrate good conduct at all times. Foul language, conduct, inappropriate clothing, jewelry, or markings will not be permitted.

B. Use of Site: Limit use of premises to work in areas indicated. Do not disturb portions of site beyond areas in which the Work is indicated.

1. Property Owner Occupancy: Allow for operation and occupancy of site in all areas not actively under construction.

2. Drives and Entrances: Keep drives and building entrances clear and available to Property Owner, Occupant, Guests, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

c. Use only designated areas for storage of materials and equipment.

C. Use of Existing Building: Maintain existing building in a weather-tight condition throughout construction period. Repair all damage caused by construction operations. Protect building and its occupants during construction period.

D. Sanitation: The Contractor shall be responsible for providing and maintaining adequate portable toilet facilities for its work crews, Suppliers, and those of its Subcontractors. The portable toilets shall be frequently serviced to prevent odors and nuisance. The quantity of portable toilet facilities, their locations and maintenance schedules shall be submitted to the NIP Program Manager for approval. The use of any other on-site toilet facilities or building grounds is expressly prohibited.

E. Water and Electricity: Water and electricity as may be required by the Contractor or by Subcontractors during the progress of the work, shall be the responsibility of the contractor. Each Property Owner may allow the temporary use of on-site utilities at their discretion. The use of those utilities shall be in a manner acceptable to the NIP Program Manager and Property Owner.

F. Debris and Surplus Material: All debris and waste material, scrap, or salvageable material generated by the construction shall be removed by the Contractor to a designated on-site

WORK RESTRICTIONS 01140 - 2

containment area on a daily basis. No on-site dumpster locations will be made available.

Reference Volume 3 of 4 - Lead Based Paint Remediation Specifications.

G. Daily Clean Up: Debris shall not be permitted to accumulate, and the work shall be kept satisfactorily clean at all times. The Contractor shall provide clean-up of all areas that its work or Subcontractors has dirtied to a vacuum clean condition at the end of each day. The Contractor shall make the utmost efforts to keep all areas of work and circulation clean, to cause the least possible disruption to building occupants. Failure of the Contractor to provide satisfactory cleaning may result in the Sponsor or the NIP Program Manager to direct others to clean up at the expense of the Contractor. The Contractor shall provide temporary floor covering to protect floors at entries, paths to work areas, and work areas. The Contractor shall also provide temporary covering to protect furniture in work areas.

H. Temporary Scaffolding: The Contractor may erect temporary fixed scaffolding along the building facades to facilitate working access to above grade floors. The Contractor shall determine the scope and quantity of scaffolding required to safely perform the scope of work. The Contractor shall meet all OSHA requirements and submit proposed layout drawings showing dates and durations of scaffolding which coincide with the approved construction schedule for the NIP Program Manager’s review and approval. The Contractor shall provide all necessary protections and site restoration necessary to minimize and repair all damages caused by his/her operations.

1.02 SECURITY BADGING, BACKGROUND CHECK, AND DRUG TESTING REQUIREMENTS

See Volume 1 of 4 Special Provisions 12 for requirements of this Section.

1.03 OCCUPANCY REQUIREMENTS

A. Full Occupancy: The Property Owner and/or tenants will fully occupy site and existing building during entire construction period . The Contractor shall perform the Work so as not to interfere with the occupant’s operations. The Contractor shall schedule his/her work such that the buildings remain in an occupiable condition with all utilities and services provided. Portions of the building not actively being worked on must remain accessible and fully operational. Maintain safe egress paths to all exits. Any temporary shut-down of building services must be restored as soon as possible and at the end of each work day. The utmost in cooperation with the Property Owner and/or tenants is required during construction operations to minimize conflicts and facilitate occupant usage.

B. Special Work Hours: See Section 1.08.

1.04 STORAGE OF MATERIALS AND EQUIPMENT

A. At all times, the Contractor will be required to store, at minimum, two (2) weeks of required window and door products and supplies in a secure off-site warehouse. Storage of materials and equipment for this work shall be permitted solely at the Contractor’s risk and shall be limited to areas specified in the Specification and reviewed by the NIP Program Manager. No liability or responsibility for said on-site and off-site storage shall be placed on the Sponsor.

B. Store products in a manner that will facilitate inspection and measurement of quantity or counting of units. Products shall be grouped by address for verification purposes.

1.05 PROTECTION AND SAFETY BARRICADING

WORK RESTRICTIONS 01140 - 3

A. The buildings and premises included in the scope of this Contract are currently occupied. The work is to be done with as little inconvenience as reasonably possible and without danger to persons visiting or occupying the premises and the permanent structures within the project area.

Special care must be exercised in the use of machinery so as not to constitute a source of danger or nuisance. When regulated by local building code or other authority, such requirements for protections shall be considered as minimum requirements and the Contractor shall be responsible for providing protection to meet such minimum requirements as may be required by public safety laws.

B. Protective measures will be required to adequately protect the Property Owners, occupants and the general public from hazards resulting from contract work, to exclude unauthorized persons from the work, and shall be provided and maintained in good repair by the Contractor. All work areas shall be barricaded and fully manned to maintain traffic away from work areas. Work in progress shall not be left unattended until that portion of the work is complete, and the work area is cleaned and suitable for occupancy. Workers shall maintain sight of all tools and materials to prevent accidental injury.

C. The Contractor shall install and maintain full dust protection within each Property and properly sequence the work to minimize natural breezes from cross ventilating the house. Prior to each window and door removal, the Contractor shall construct a “temporary reinforced scrim dust enclosure” at the opening. The enclosure shall be securely taped to existing surfaces to contain dust and debris within the enclosure for ease of clean up. The enclosure may remain in place until the window is fully installed and operational. Additionally the Contractor is required to provide protection to all floors and walls in each Property to prevent marking and damage.

D. The Contractor shall take special measures to protect the occupants from noise, dust, and other disturbances. Complete the following on a daily basis:

1. Keep common circulation areas clean and unobstructed throughout the day.

2. Insulate work areas from occupied portions as far as possible.

3. Seal dust and fumes from contaminating the adjacent and occupied spaces.

4. Remove all dirt, dust, and debris created by the work of the Contract on the premises by cleaning, vacuuming, and washing as required and as directed, in order to leave the site in as clean a condition as existed prior to the start of the work.

5. Clean work areas at the end of each day with a HEPA-filtered vacuum.

E. The Contractor shall take special measures to protect product, integrity of installations, and occupants from inclement weather conditions with reference to, but not limited to the following:

1. All exposed openings not in progress of work are to be protected with 6 mil poly vapor barriers to prevent excessive conditioned air loss and secure against inclement weather.

2. Sealant and caulking, when used under the environmental conditions outlined under Division 7 Thermal and Moisture Protection, shall be stored and handled to prevent deterioration by keeping joint substrates and sealers protected and dry as required.

3. The Contractor is solely responsible for maintaining suitable temperature and ventilation for painting and staining work. All wood surfaces are to be pre-primed before installation to minimize in-place finishing. No exterior painting/staining shall be undertaken if air or surface temperature is below 50 degrees F nor immediately following rain or until frost, dew, or condensation has evaporated. A minimum interior temperature of 65 degrees F

WORK RESTRICTIONS 01140 - 4

shall be maintained during application and drying of paint. Adequate ventilation shall be maintained at all times.

1.06 CONFLICT OF INTEREST

In order to maintain the integrity of the schedule and to keep the lines of responsibility definite, the Contractor agrees not to enter into any contract either verbal or written with the Property Owner, involving the buildings covered by this Contract, unless specifically approved otherwise by the Sponsor. This agreement shall remain intact throughout the duration of the Contract.

1.07 SCHEDULE

A. The Overall Contract has schedule requirements; see Division 1 Section 01100 “Summary” for additional information.

B. The Contractor must confirm, in writing to the NIP Program Manager, that all inventory has been received and verified prior to each Property start.

1.08 SPECIAL WORK HOURS

A. All work scheduling must be coordinated with the NIP Program Manager and approved by the Property Owner as part of the Overall Project Schedule. See Section 01100-Summary. Special work hours shall be requested in writing to the NIP Program Manager.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01140

CONTRACT MODIFICATION 01250 - 1

PROCEDURES

SECTION 01250

CONTRACT MODIFICATION PROCEDURES

A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications.

B. Related Sections include the following:

1. Division 1 Section 01600 "Product Requirements" for administrative procedures for handling requests for substitutions made after Contract award.

2. Volume 3 of 4 - Lead Based Paint Remediation Specifications.

1.02 CONTRACTOR COMMUNICATION

A. During the designated Contract construction period, the Contractor is required to communicate all approved changes to the construction schedule and/or construction scope of work to the NIP Program Manager before the change occurs. Failure will result in the issuance of two (2) Deficiency Points for every occurrence of miscommunication (see Special Conditions SP-13 Deficiency Points).

1.03 MINOR CHANGES IN THE WORK

A. The NIP Program Manager will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on the following documents: AIA Document G710, "Architect's Supplemental Instructions".

1.04 ADDITIONAL INSTRUCTIONS

A. The NIP Program Manager will furnish, with reasonable promptness, additional instructions, by means of drawings or otherwise as necessary for the proper execution of the Work. In giving such additional instructions, the NIP Program Manager shall have authority to make minor changes in the Work not involving extra cost and not inconsistent with the intent of the Work.

B. All Drawings and instructions shall be consistent with the Contract, the full and true development thereof and reasonably inferable there from. The Contractor shall only perform Work consistent with the Scope of Work.

CONTRACT MODIFICATION 01250 - 2

1.05 PROPOSAL REQUESTS

A. NIP Program Manager-Initiated Proposal Requests: The NIP Program Manager will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time on AIA Document G709 “Proposal Request”. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by the NIP Program Manager are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within 5 working days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Clarifications or Changes: If latent or unforeseen conditions require clarifications or modifications to the Contract, Contractor may propose changes by submitting a written and sequentially numbered ‘Request for Interpretation.’

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

5. Comply with requirements in Division 1 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified.

1.06 CHANGE ORDER PROCEDURES

A. All Proposed Changes requiring adjustment to the Contract Sum must first be submitted and approved by the FAA by implementing guidelines contained in “Standard Operating Procedure (SOP) Airport Improvement Program Construction Project Change Orders” (ARP SOP 07.00 effective Date 10/01/2015), included herein as Exhibit A.

B. Change Order(s) will be issued to effect any substantive changes in the Contract such as Contract extensions, substitutions or as a Final Change Order on completion of the Contract. The Change Order will be issued on “Monroe County / Department of Airports Contract Change Order Form and will require signatures by the NIP Program Manager, Contractor and Sponsor.

CONTRACT MODIFICATION 01250 - 3

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01250

CONTRACT MODIFICATION 01250 - 4

Exhibit A Standard Operating Procedure (SOP) Airport

Improvement Program Construction Project Change Orders (ARP SOP 07.00)

FAA

Airports

ARP SOP

07.00

Effective Date:

10/01/2015

Standard Operating Procedure (SOP)

Airport Improvement Program Construction Project Change Orders

A. PURPOSE

The purpose of this SOP is to establish uniform procedures for the Federal Aviation

Administration (FAA) Office of Airports (ARP) that address reviewing and approving Change

Orders for airport construction projects.

B. SCOPE

The scope of this SOP applies to all Change Orders for airport construction projects funded in whole or in part under the Airport Improvement Program (AIP). The scope is limited to the review and approval of Change Orders associated with a project that is underway or with the close-out process at the end of the project. This SOP does not address funding decisions associated with Change Orders.

C. CANCELLATION

This is the first version of this SOP, so it does not cancel a previous version.

D. APPLICABLE REGULATIONS, POLICY, AND GUIDANCE

Requirements identified within this SOP originate in or are further described in various FAA publications including Orders, regulations, and Advisory Circulars. See the current versions.

1. Title 2 Code of Federal Regulations 200.323

2. FAA Order 5100.38, Airport Improvement Program Handbook

3. Advisory Circular 150/5370-10, Standards for Specifying Construction of Airports

Title 2 Code of Federal Regulations 200.323 replaced Part 18.36 after December 26, 2014.

http://www.ecfr.gov/cgi-bin/text-idx?SID=6a86f645b6307a520297ee4af77eab36&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1323 http://www.faa.gov/airports/aip/aip_handbook/ http://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentNumber/150_5370-10

ARP SOP No. 7.00 Effective Date: October 1, 2015 ii

E. AIP CONSTRUCTION PROJECT CHANGE ORDER REQUIREMENTS AND

OBJECTIVES

The AIP Handbook (FAA Order 5100.38) requires FAA Airports Personnel (FAA Airports specialists or FAA Airports staff in Regional offices and Airport District Offices) to review

Change Orders associated with construction contracts.

The objective of this SOP is to provide a common understanding, frame of reference, and minimum requirements for the processing of AIP Change Orders by FAA Airports staff.

F. LIMITATIONS OF THIS SOP

The following limitations apply to this SOP:

1. This SOP only addresses the actions necessary for the review and approval of change orders on AIP-funded construction contracts.

2. This SOP is not applicable to the review and approval of construction Change Orders on

Passenger Facility Charge (PFC) funded construction projects.

3. This SOP is not applicable to the review and concurrence of Supplemental Agreements.

4. This SOP addresses procedures for complying with existing FAA policy. This SOP does not establish or modify FAA policy.

5. This SOP will not focus on funding decisions associated with a Change Order.

G. IMPLEMENTATION

This SOP will be implemented in accordance with FAA Order 5100.38D, Airport Improvement

Program Handbook.

H. DISTRIBUTION

This SOP is distributed to the Federal Aviation Administration (FAA) Airports Organization

(ARP) and all interested parties. The SOP will be available electronically on the Airports section of the FAA website.

I. CHANGE TABLE

Date of Change

SOP

Version

Page Changed

Reason for Change

Effective Date: October 1, 2015 ARP SOP No. 7.00 iii

Elliott Black ______9/21/2015__________

Director, Office of Airport Planning and Programming Date

Michael J. O’Donnell ______9/14/2015__________

Director, Office of Airport Safety and Standards Date

Byron K. Huffman

Manager, Alaskan Region Airports Division

Jim A. Johnson

Manager, Central Region Airports Division

Debbie Roth

Manager, Eastern Region Airports Division

Susan Mowery-Schalk

Manager, Great Lakes Region Airports

Division

Mary T. Walsh

Manager, New England Region Airports

Carolyn Read

Manager (Acting), Northwest Mountain

Region Airports Division

Winsome A. Lenfert

Manager, Southern Region Airports

Ignacio Flores

Manager, Southwest Region Airports

Mark A. McClardy

Manager, Western-Pacific Region Airports iv

Table of Contents

1. Roles and Responsibilities

1.1. Airport Sponsor

1.2. FAA Airports Personnel

2. Process and Procedures

2.1. General Characteristics of Change Orders

2.2. Standard Change Order Process

2.2.1. Step 1: Receive Change Order from Sponsor

2.2.2. Step 2: Screen Change Order for Adequacy of Information

2.2.3. Step 3: Evaluate Change Order for Eligibility

2.2.4. Step 4: Initiate Correspondence for Action Taken

2.2.5. Step 5: Archive Correspondence in Grant File

2.3. Emergency Change Order Process

2.3.1. Step 1: Initial Coordination

2.3.2. Step 2: Follow-On Coordination

2.3.3. Step 3: Initial Approval Action

2.3.4. Step 4: Revert to Standard Change Order Process

Appendix A. Glossary ............................................................................................................... A-1

Appendix B. Change Order Contents ..................................................................................... B-1

Appendix C. Samples of Change Order Correspondence ..................................................... C-1

C.1. Sample: Change Order Approval Correspondence ................................................. C-1

C.2. Sample: Change Order Disapproval Correspondence ............................................ C-3

Appendix D. List of Steps ......................................................................................................... D-1

D.1. Standard Change Order Process ............................................................................... D-1

D.2. Emergency Change Order Process ............................................................................ D-1

1. ROLES AND RESPONSIBILITIES

1.1. Airport Sponsor

As the recipient of an AIP grant, the airport sponsor must conform to the terms and conditions of the grant agreement and the obligations established under the associated grant assurances. As such, sponsors are the contractual authority that administers any proposed contract Change

Order. Sponsors are responsible for settling all contractual and administrative issues that arise from their procurement actions. To remain eligible, such actions must conform to the approved scope of work as defined in the Grant description and the accepted plans and specifications. As they pertain to Change Orders, sponsor responsibilities include:

1. Maintaining records that detail the significant history of their procurement actions, including Change Orders.

2. Documenting a clear and accurate description of the technical requirements for the material, product, or service to be procured.

3. Preparing an independent estimate prior to receiving a Change Order proposal from the contractor.

4. Performing some form of a cost or price analysis for all contract modifications.

5. Negotiating profit as a separate element of price for each Change Order in which a cost analysis is necessary.

6. Making available to the FAA specialist all required documentation, which may include additional supporting documentation as requested by the FAA specialist.

7. Providing justification for why the Change Order is necessary for completion of the AIP-funded project.

1.2. FAA Airports Personnel

FAA Airports Personnel are responsible for reviewing the sponsor’s Change Order request and determining if the Change Order is eligible and justified for potential funding under an AIP grant. Their responsibilities include:

1. Reviewing all Change Orders to determine AIP eligibility.

2. Determining whether a…